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Contract 2024-024ADocuSign Envelope ID: FD13BE23-3891-4DAB-9F9C-F372B3401F57 AGREEMENT No. 2024-024 LED SIGN FOR THE CLERMONT ARTS AND CREATION CENTER - DESIGN - BUILD PROJECT THIS AGREEMENT, is made and entered into this Tuesday, May 15, 2024, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as "CITY"), and ROGER'S SIGN CORP., whose address is: 701 S. Lemon Avenue, Brooksville, FL 34601, (hereinafter referred to as "CONTRACTOR"). WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: 1. SCOPE OF WORK The CONTRACTOR shall furnish all labor, materials, equipment, machinery, tools, apparatus, and transportation and perform all of the work described in the specifications entitled: RFP 24-044 titled LED Sign for the Clermont Arts and Recreation Center - Design -Build Project, as prepared by the CITY and its agents and shall do everything required by this Contract and the other Contract Documents contained in the specifications, which are a part of these Documents. 2. THE CONTRACT SUM The CITY shall pay to the CONTRACTOR for the faithful performance of the Contract, in lawful tender of the United States, and subject to addition and deductions as provided in the Contract Documents, the Price Schedule, attached hereto and incorporated herein as Exhibit "A". The total contract sum shall not exceed ONE HUNDRED NINETEEN THOUSAND, SIX HUNDRED THIRTY-THREE DOLLARS AND 65/100 CENTS ($119,633.65). 3. COMMENCEMENT AND COMPLETION OF WORK A. The CONTRACTOR shall commence work within TEN (10) calendar days after receipt of (i) Purchase Order and/or Notice to Proceed, and (ii) receipt of all permits required to perform the work, and the CONTRACTOR will substantially complete the same within SIXTY (60) calendar days, unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS. B. The CONTRACTOR shall prosecute the work with faithfulness and diligence. C. The CONTRACTOR further declares to have examined the site of the work and that from personal knowledge and experience or that CONTRACTOR has made sufficient investigations to fully satisfy that such site is correct and suitable for the work and CONTRACTOR assumes full responsibility therefore. The provisions of this Contract shall control any inconsistent provisions contained in the specifications. All Drawings 1 DocuSign Envelope ID: FD13BE23-3891-4DAB-9F9C-F372B3401F57 Standard Agreement RFP 24-044 LED Sign for the Clermont Arts and Recreation Center - Design -Build Project and Specifications have been read and carefully considered by the CONTRACTOR, who understands the same and agrees to their sufficiency for the work to be done. It is expressly agreed that under no circumstances, conditions, or situations shall this Contract be more strongly construed against the OWNER than against the CONTRACTOR and his Surety. 4. PARTIAL AND FINAL PAYMENTS In accordance with the provisions fully set forth in the General Conditions, and subject to additions and deductions as provided, the CITY shall pay the CONTRACTOR as follows: A. CONTRACTOR shall submit a progress payment request by the third (3rd) day of each calendar month for work performed during the preceding calendar month. Upon CONTRACTOR's signature accepting the PARTIAL PAYMENT AUTHORIZATION, the CITY shall make a partial payment to the CONTRACTOR, within thirty (30) calendar days, on the basis of a duly certified and approved estimate by the CITY for work performed during the preceding calendar month under the Contract. To insure proper performance of the Contract, the CITY shall retain five percent (5%) of the amount of each estimate until final completion and acceptance of all work covered by the Contract. B. Upon submission by the CONTRACTOR of evidence satisfactory to the CITY that all payrolls, material bills, and other costs incurred by the CONTRACTOR in connection with the construction of the work have been paid in full, and also, after all guarantees that may be required in the Specifications have been furnished and are found acceptable by the CITY, final payment on account of this Agreement shall be made within thirty (30) calendar days after completion of all work by the CONTRACTOR covered by this Agreement and acceptance of such work by the CITY. 5. DISPUTE RESOLUTION - MEDIATION A. Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to voluntary arbitration or the institution of legal or equitable proceedings by either party. B. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and other matters in question between them by mediation. C. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in Clermont, Lake County, Florida, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement Agreements in any court having jurisdiction thereof. 2 DocuSign Envelope ID: FD13BE23-3891-4DAB-9F9C-F372B3401F57 Standard Agreement RFP 24-044 LED Sign for the Clermont Arts and Recreation Center - Design -Build Project 6. INSURANCE AND INDEMNIFICATION RIDER 6.1. Worker's Compensation Insurance The CONTRACTOR shall take out and maintain during the life of this Agreement, Worker's Compensation Insurance for all its employees connected with the work of this Project and, in case any work is sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to provide Worker's Compensation Insurance for all of the subCONTRACTOR employees unless such employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall comply with the Florida Worker's Compensation Law. In case any class of employees engaged in hazardous work under this Agreement at the site of the Project is not protected under the Worker's Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the CITY, for the protection of employees not otherwise protected. 6.2. CONTRACTOR's Commercial General Liabilitv Insurance The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial General Liability and Business Automobile Liability Insurance as shall protect it from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operating under this Agreement whether such operations are by itself or by anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows: A. CONTRACTOR's Commercial General Liability, $1,000,000 Each, ($1,000,000 OR $2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, & Property Damage Combined Single Limit B. Automobile Liability Coverages, $1,000,000 Each, Bodily Injury & Property Damage Occurrence, Combined Single Limit The insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended to provide coverage on an occurrence basis. 6.3. SubCONTRACTOR's Public Liabilitv and Propertv Damage Insurance The CONTRACTOR shall require each of his subCONTRACTORs to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of his subCONTRACTORs in his policy, as specified above. 6.4. CITY's and CONTRACTOR's Protective Liabilitv Insurance The CITY shall procure and furnish a CITY's and CONTRACTOR's Protective Liability Insurance Policy with the following minimum limits: A. Bodily Injury Liability & $1,000,000 Each ($2,000,000 aggregate) Property Damage Liability Occurrence Combined Single Limit. 6.5. "XCU" (Explosion, Collapse, Underground Damage) The CONTRACTOR's Liability Policy shall provide "XCU" coverage for those classifications in which they are excluded. DocuSign Envelope ID: FD13BE23-3891-4DAB-9F9C-F372B3401F57 Standard Agreement RFP 24-044 LED Sign for the Clermont Arts and Recreation Center - Design -Build Project 6.6. Broad Form Propertv Damage Coverage, Products & Completed Operations Coverages The CONTRACTOR's Liability Policy shall include Broad Form Property Damage Coverage, Products, and Completed Operations Coverages. 6.7. Indemnification Rider A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold harmless the CITY and its employees from and against all claims, damages, losses and expenses, including but not limited to reasonable attorney's fees, arising out of or resulting from its performance of the Work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself) , and (2) is caused in whole or in part by any negligent act or omission of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not such acts are caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right to obligation of indemnity which would otherwise exist as to any party or person described in this Article; however, this indemnification does not include the sole acts of negligence, damage or losses caused by the CITY and its other contractors. B. In any and all claims against the CITY or any of its agents or employees by any employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligations under this Paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CONTRACTOR or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and valuable consideration from the CITY for the indemnification provided herein. 7. NOTICES All notices shall be in writing and sent by United States mail, certified or registered, with return receipt requested and postage prepaid, or by nationally recognized overnight courier service to the address of the party set forth below. Any such notice shall be deemed given when received by the party to whom it is intended. CONTRACTOR: Rogers' Sign Corp Attn: Robert Rogers, President 4 DocuSign Envelope ID: FD13BE23-3891-4DAB-9F9C-F372B3401F57 Standard Agreement RFP 24-044 LED Sign for the Clermont Arts and Recreation Center - Design -Build Project 701 S. Lemon Avenue, Brooksville, FL 34601 OWNER: City of Clermont Attn: Brian Bulthuis, City Manager 685 W. Montrose Street, Clermont, FL 34711 8. MISCELLANEOUS 8.1. Attorneys' Fees In the event a suit or action is instituted to enforce or interpret any provision of this Agreement, the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any appeal, in addition to all other sums provided by law. 8.2. Waiver The waiver by CITY of breach of any provision of this Agreement shall not be construed or operate as a waiver of any subsequent breach of such provision or of such provision itself and shall in no way affect the enforcement of any other provisions of this Agreement. 8.3. Severability If any provision of this Agreement or the application thereof to any person or circumstance is to any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified in such a manner as to make the Agreement valid and enforceable under applicable law, the remainder of this Agreement and the application of such a provision to other persons or circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest extent permitted by applicable law. 8.4. Amendment Except for as otherwise provided herein, this Agreement may not be modified or amended except by an Agreement in writing signed by both parties. 8.5. Entire Aareement This Agreement, including the documents incorporated by reference, contains the entire understanding of the parties hereto and supersedes all prior and contemporaneous Agreements between the parties with respect to the performance of services by CONTRACTOR. 8.6. Assignment Except in the event of a merger, consolidation, or other change of control pursuant to the sale of all or substantially all of either party's assets, this Agreement is personal to the parties hereto and may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of the CITY. DocuSign Envelope ID: FD13BE23-3891-4DAB-9F9C-F372B3401F57 Standard Agreement RFP 24-044 LED Sign for the Clermont Arts and Recreation Center - Design -Build Project 8.7. Venue The parties agree that the sole and exclusive venue for any cause of action arising out of this Agreement shall be Lake County, Florida. 8.8. Applicable Law This Agreement and any amendments hereto are executed and delivered in the State of Florida and shall be governed, interpreted, construed, and enforced in accordance with the laws of the State of Florida. 8.9. Public Records The CONTRACTOR expressly understands records associated with this project are public records and agrees to comply with Florida's Public Records law, including the following: A. Keep and maintain public records that ordinarily and necessarily would be required by the CITY in order to perform the services contemplated herein. B. Provide the public with access to public records on the same terms and conditions that the CITY would provide the records and at a cost that does not exceed the cost provided in Florida's Public Records law or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all public records in possession of CONTRACTOR upon the termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. The CONTRACTOR shall make reasonable efforts to provide all records stored electronically to the CITY in a format compatible with the information technology systems of the CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE CONTRACTOR SHALL CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT THE CITY CLERK'S OFFICE (352) 241-7331. 9. CONTRACT DOCUMENTS The Contract Documents, as listed below, are herein made fully a part of this Contract as if herein repeated. Document Precedence: A. Contract Agreement B. Purchase Order / Notice To Proceed 11 DocuSign Envelope ID: FD13BE23-3891-4DAB-9F9C-F372B3401F57 Standard Agreement RFP 24-044 LED Sign for the Clermont Arts and Recreation Center - Design -Build Project C. An applicable Contractor Quote or Statement of Work D. All documents in RFP 24-044 titled LED Sign for the Clermont Arts and Recreation Center - Design -Build Project and CONTRACTOR's response thereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 15th day of May 2024. CITY OF CLERMONT DocuSigned by: 2BA7692F758C492... Tim Murry, Mayor DS ATTEST: DocuSigned by: T�.� ��ktiQyd H¢+v� 3AD7F34905B344A... ` Tracy Ackroyd Howe, City Clerk 7 DocuSign Envelope ID: FD1 3BE23-3891-4DAB-9F9C-F372B3401 F57 ROGER'S SIGN CORP. � `D'o^cuSiigneed`by: 6bt1l r1" By: 6EE89E318D704E1... Print Name: Robert Rogers Title: President Date: 5/16/2024 DocuSign Envelope ID: FD1 3BE23-3891-4DAB-9F9C-F372B3401 F57 EXHIBIT "A" 701 South Lemon Ave Brooksville, FL 3460'I 352-799-1923 Rogers' Sign Corp+ SOLD TO Clermont Arts and Recreation Center 3700 S Highway 27, Clermont, FL 34711 ITEM Monument Sign Misc. signs LED Labor 2 Staff Time Staff Time Engineering 1 Permit Misc. signs PROPOSAL DATE JOB NO. 1/31/2024 1246870 SHIP TO Clermont Arts and Recreation Center 3700 S Highway 27, Clermont, FL 34711 P.O. NO. TERMS REP 1% 10 Net 30 RWR DESCRIPTION Provide labor and material to manufacture and install monument style double faced sign with electronic display. Specification per drawing Internally Illuminated Double Faced Cabinet Supported with Pipe(s) and Concrete Footer(s). Design, Construction Detail, and Graphics Layout as to Drawing. 1' Taller Base w/ Texture Plus Brick/Stone LED visual display system Labor Charge 2 Men/Truck Installation LED training Staff Time for Obtaining Information for Permits, Application, and Final Inspections Sealed Engineered Drawings 150 Square Feet & Under Additional charge: Permits at Cost Support services provided by Optec included in quote Sales Tax 1 1 1 18 8 10 1 1 1 22,250.00 1,500.00 90,313.65 190.00 75.00 75.00 400.00 400.00 0.00 0.00% PROJECT Tota I 22,250.00 1,500.00 90,313.65 3,420.00 600.00 750.00 400.00 400.00 0.00 0.00 I Total $119,633.65 Final electrical connection for wall signs will be included if dedicated circuit is within 6' of sign. Pole sign are excluded and pricing will be based on difficulty to complete. See 2nd page for terms and conditions Acceptance Date DocuSign Envelope ID: FD1 3BE23-3891-4DAB-9F9C-F372B3401 F57 MONUMENT SIGN SPECS 2021 1511 38 in GRAPHIC SECTION TO BE FABRICATED USING .063" ALUMINUM PANEL FACES AND EXTRUDED ALUMINUM ANGLE FRAME. GRAPHICS ARE TO BE STENCIL CUT FROM ALUMINUM PANELS WITH I" THICK PUSH THROUGH CLEAR ACRYLIC. CLEAR ACRYLIC IS TO HAVE A WHITE TRANSLUCENT DIFFUSER FILM APPLIED TO THE SUBSURFACE AND TRANSLUCENT VINYL APPLIED TO THE SURFACE. GRAPHICISTO ILLUMINATE FROM THE SIDES AND THE FRONT. CABINETAND POLE COVER TRIM CAPS: 063"ALUM. W/ANGLE FRAMEWORK TO PREVENT DEFLECTION. TRIM WORK WILL BE FABRICATED FROM HDU, HARD COATED, AND PAINTED INTERNAL ILLUMINATION: WHITE LEDs DOUBLE SIDED MODULES OR DOUBLE SETS OF SINGLE SIDED MODULES TO BE USED FOR EVEN ILLUMINATION OF SIGN. ILLUMINATION TO BE 6500K. LEDS TO BE POSITIONED FOR EVEN ILLUMINATION AND TO PREVENT HOT SPOTS. POLE COVER ENCLOSURE: FABRICATED ALUMINUM. USING EXTRUDED ALUMINUM ANGLES AND PANELS TO PREVENT DEFLECTION. POLE COVERS TO APPEAR SEAMLESS.THE POLE COVERS ARE TO BE MECHANICALLY FASTENED TO THE STEEL STRUCTURE TO PREVENT MOVEMENT. BOTTOM POLE COVER FABRICATED FROM ALUMINUM ANGLE AND .063 ALUMINUM PANELS CLADDED WITH TEXTURE PLUS FAUX BRICK PANELS AN ACCESS PANEL IS TO BE PROVIDED ON THE SIDE OF THE SIGN,TO ALLOW FOR FUTURE SERVICE WORK. STEEL STRUCTURE W/ CONCRETE FOUNDATIONS PER LOCAL CODE/ NATIONAL ENGINEERING WIND LOAD GUIDELINES DESIGNED TO ACCOMMODATE THE PYLON SIGN WIND LOAD CALCULATIONS. STRUCTURAL STEEL SHALL BE AST-M36. STRUCTURAL STEELTUBING SHALL BE ASTM A55 ALL WELDING SHALL CONFORM TO AWS SPECIFICATIONS. STEELTO BE PRIMED & PAINTED W/A RUST PROHIBITING PAINT. 3000 PSI CONCRETE. ELECTRICAL: ALL FABRICATION AND ELECTRICAL DETAILS SHALL MEET UL&NEC REQUIREMENTS. SIGNS TO HAVE ILL LABELS DISPLAYED. ELECTRICAL FEED TO SIGN LOCATION BY OTHER. FINAL ELECTRICAL CONNECTION BY SIGN CONTRACTOR. PAINT: ALL METAL SURFACES TO BE PRIMED AND PAINTED WITH A MATTHEWS ACRYLIC POLYURETHANE PAINT. ALL PAINTAND METAL SURFACES TO HAVE A SATIN FINISH. Optec Model: HB2 SMD 10mm Full Color Display Specifications Standard Features Product Line: Infinity Dimming Levels: 100-Auto&Manual LED Pixel Pitch: 10.0mm Dimming/Temp. Sensor: McGloutl Webservics Size: 4 Crete: Inclutletl C Viewing Area: Views 7-1011 ]' 101/2' x 12' ] 3/16" Software: McClcutl Ufedme Cabinet Size: ]' 10110 x 12' ] X16" x 5 3/8" Software Upgrade: Lifetime Software Upgrades I Software Training: Webinar Color: ROB' Color Processing: RGB 281 Trllllon Levels-M Electrical & Venting Requirements LED's per pixel: Red. 1 Gomr:1 Blue. 1 AC Power Required: S,gla Phase 120V or 240V I.ATotal # of LED's: 552960 Total Boot Up Amps` (12011): 102.9 Character Size: 2.75 Inches # of Lines/Char. Line: 34line(.), 64 characters Regular Operating AmpV (12011): 2984 Brightness: 80M NIT. (+-5%) Example Electrlcel Cost' (12011): US$4.67/Day Viewing Angle: 160 Degrees Honzontel Venting Requirement': 1969.74 CFM Display Configuration: Double (2Cabmsts- Face Primary/Secondary) Maintenance Door: Front Cabinet Design: Non -Hinged Sectional WD border Display Net Weight: A,.. 80381 lbs per face(4-10%) CLIENT: DRAWING #: City of Clermont Clermont LOCATION: Rogers' Sign Corp. Clermont Arts and Recreation Center .3527994923 3700 S Highway 27, Clermont, FL 34711 REP: CLIENTAPPROVAL: - RWR DATE: NOTICE: THIS DESIGN IS AN ORIGINAL, CREATED BY ROGERS' SIGN CORP. IT IS SUBMITTED FORTH E USE IN DS R. CONNECTION WITH THIS PROJECT ONLY. IT CANNOT BE COPIED, ALTERED OR EXHIBITED IN ANY FASHION. USE OF THIS DRAWING FOR ALTERNATIVE QUOTATIONS WILL RESULT IN A DESIGN FEE. DRAWINGS AND DESIGNS CONTAINED HEREIN REMAIN THE PROPERTY OF ROGERS' SIGN CORP UNLESS OTHERWISE NOTED. - RJR NOTE ALSO: ALL COLORS PORTRAYED ARE REPRESENTATIONAL, COLOR SAMPLES AVAILABLE UPON REQUEST. ©COPYRIGHT 2009 ROG ERS' SIGN CORP DocuSign Envelope ID: FD13BE23-3891-4DAB-9F9C-F372B3401F57 Request For Proposal #RFP 24-044 Title: LED Sign for the Clermont Arts and Recreation Center - Design -Build Project 3. Statement of Work 3.1. Scope of Services Scope of Work: LED Sign for the ARC Design -Build Project Summary: The City of Clermont, FL is seeking proposals for a design -build project involving the procurement and installation of an LED sign for the Arts and Recreation Center (ARC). The LED sign will serve as a prominent feature of the ARC, providing information and communication to the Clermont community. The purpose of this document is to outline the detailed specifications, service requirements, and delivery requirements for the LED sign. The successful respondent must provide all labor, administration, electrical, design, equipment, materials, permitting, and construction for a double -sided, sign approximately 16' wide by 16'-6" tall. The LED display portion should be approximately 12'-6" wide by 8'-6" tall. This new sign will be located on the hill near the Highway 27 entrance to the property. The design should assimilate the surrounding architecture not seem out of place. The budget for this project is $125,000. Detailed Specifications: The LED sign must meet the following specifications: A. Structural Dimensions: The double -sided sign should have a visible display area approximately 16 feet wide by 16 1/2 feet tall. B. LED Sign Dimensions: Each LED sign should be approximately 12'-6" wide by 8'-6" tall. C. Resolution: The sign shall have a minimum pixel pitch of 10mm. D. Color: The sign must be capable of displaying full -color images and videos. E. Brightness: The sign should have a minimum brightness of 5,000 nits, adjustable based on ambient light conditions. F. Viewing Angle: The sign should have a minimum viewing angle of 140 degrees horizontally and 70 degrees vertically. G. Mounting: The sign must be wall -mounted and securely attached to the sign structure. H. Weather Resistance: The sign must be weatherproof and capable of withstanding extreme temperatures, humidity, and rainfall. I. Power Consumption: The sign must have efficient power consumption and energy - saving features like automatic brightness adjustment. J. Control System: The sign must include a user-friendly control system for content management, scheduling, and remote access. 10 DocuSign Envelope ID: FD1 3BE23-3891-4DAB-9F9C-F372B3401 F57 Request For Proposal #RFP 24-044 Title: LED Sign for the Clermont Arts and Recreation Center - Design -Build Project K. LED Software: The sign software must have the capability to upload text, images, and video. L. LED Display: Must have a cellular connection and cloud -based software. M. Service Life: The sign must have a minimum warranty of five (5) years and an expected service life of at least ten (10) years. N. Wind Load: Must have a minimum of sustaining 120 mph winds. The LED sign must comply with all relevant industry standards, including: A. UL (Underwriters Laboratories) Standards for Safety. B. ETL (Electrical Testing Laboratories) Certification for Electrical Products. C. IP (Ingress Protection) Rating of IP65 or higher, ensuring dust and water resistance. D. RoHS (Restriction of Hazardous Substances) Directive compliance. E. ADA (Americans with Disabilities Act) Accessibility Guidelines. Service Requirements: The LED sign company must provide the following services: A. Design: The successful respondent must assist in the design and layout of the LED sign, ensuring optimal visibility and readability. B. Installation: The successful respondent will be responsible for the professional installation of the LED sign, including mounting hardware and all necessary electrical connections. C. Training: The successful respondent must provide comprehensive training to City staff on operating and maintaining the LED sign, including content management and scheduling. D. Support: The successful respondent must have the capability to offer ongoing technical support and troubleshooting services throughout the warranty period and beyond. E. Maintenance: The successful respondent must provide preventive maintenance services, including regular inspections, cleaning, and replacement of faulty components. Delivery Requirements: The LED sign company must adhere to the following delivery requirements: A. Delivery Date: The LED sign must be delivered and installed within 60 days of issuance of a purchase order after all licenses and permits are secured. B. Shipping: The successful respondent will be responsible for shipping the LED sign to the designated installation site in a secure and damage -free manner. 11 DocuSign Envelope ID: FD1 3BE23-3891-4DAB-9F9C-F372B3401 F57 cLERWONT —00005hoice of Champion - City of Clermont Procurement Services Department 685 W. Montrose Street Clermont, FL 34711 VENDOR INFORMATION The following information along with a current W-9 form must be provided to the Procurement Services Department for all new vendors and when current vendors remit information changes. Name of Individual or Business: Rogers' Sign Corp. Contact Person and Title: Bob Rogers Jr. - Project Manager Vendor Street Address: 701 S. Lemon Ave Vendor City, State, ZIP: Brooksville, FL 34601 Vendor Mailing Address (if different from above): Same Vendor Email Address: bobw@rogerssigncorp.com Vendor Email Address for Purchase Order (if different from above): Same Phone Number: 352-799-1923 x 133 Fax Number: n/a Taxpayer Identification Number (include a copy of your W9 form): 59-3551439 Remit to Information (if different from above): Payment Remit to Name: Rogers' Sign Corp. Payment Remit to Address: 701 S. Lemon Ave Payment Remit to City, State, ZIP: Brooksville, FL 34601 Please return the completed Vendor Information along with the required W-9 form by email to: procurementservices(a)clermontfl.orq For any questions, please call the Procurement Services Department at (352) 241-7350. DocuSign Envelope ID: FD1 3BE23-3891-4DAB-9F9C-F372B3401 F57 Request For Proposal #RFP 24-044 Title: LED Sign for the Clermont Arts and Recreation Center - Design -Build Project C. Installation: The successful respondent must coordinate with City staff to schedule a mutually convenient installation date and time. D. Documentation: The successful respondent must provide all necessary documentation, including user manuals, technical specifications, and warranty information, upon delivery. Note: The City of Clermont reserves the right to request additional information or negotiate modifications to the scope of work as deemed necessary. 12