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08-12-1986 Regular Meeting I e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING August 12, 1986 A Regular Meeting of the City, Council of the City of Clermont was held on Tuesday, August 12, 1986, in the City Council Chambers. The Meeting was called to order at 7:30 p.m. by Mayor Pool, with the following Council Members in attendance: Council Member Dupee, Council Member Cole and Mayor Pro Tem Turville. Council Member Huff was absent due to a prior commitment. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the Regular Meeting held July 22, 1986, and the Workshop Meetings held July 2, 14, and 22, 1986, were approved as presented, REPORTS CITY MANAGER'S REPORT FLORIDA LEAGUE OF CITIES CONVENTION The Council was reminded that if they wish to attend the Florida League of Cities Convention at the Orlando Marriott World Center, September 18 - 20, 1986, reservations were due by August 17, 1986. LAKE COUNTY LEAGUE OF CITIES BOARD OF DIRECTORS MEETING It was reported that the next Board of Directors Meeting of the Lake County League of Cities would be held on Friday, August 22, 1986, at 11:45 a.m, at the Waterfront Restaurant in Tavares. Paulette Alexander, Director of Lake County Pollution Control, will be present to discuss and answer questions concerning stormwater discharge regulations, Those Council Members wishing to attend the meeting were asked to contact Julie Brandt at City Hall by Wedndesday, August 20, 1986. SPECIAL COUNCIL MEETING The Council was reminded of the Special Council Meeting to be held on Wednesday, September 3, 1986, at 7:30 p.m. in the Council Chambers. The purpose of this meeting is to present the proposed budget and millage rates for Fiscal Year 1986 - 1987. EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL City Manager Saunders stated that the City had received a bill for the annual membership dues from the East Central Florida Regional Planning Council, and asked if the Council wished to continue the City's membership in the organization. 86- A MOTION WAS MADE ,BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL l35MEMBER COLE AND UNANIMOUSLY CARRIED TO CONTINUE THE CITY OF CLERMONT'S MEMBERSHIP IN THE EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL. FLORIDA FREE WHEELERS BICYCLE CLUB It was reported that the Florida Free Wheelers Bicycle Club had requested permission to use the Jaycee Beach area as a beginning I e . CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING August 12, 1986 Page -2- and ending point for their 100 mile race to be held on November 23, 1986. In the past, the group used the K-Mart parking lot, but the membership has grown to the point that they can no longer leave their cars there for the day of the race. Council Member Turville questioned the City's liability if the club was allowed to use the beach area for parking. City Attorney Baird stated that the City would not be liable. After a brief discussion, it was the consensus of Council to allow the Florida Free Wheelers Bicycle Club use of the Jaycee Beach area on Sunday, November 23, 1986. WORKSHOP MEETING City Manager Saunders stated he would like to have a Council Workshop Meeting to discuss the Planning and Zoning Commission and other recent issues, and asked what would be a convenient time for the Council. After a brief discussion, it was the consensus of Council to hold the Workshop on Saturday, August 16, 1986 at 8:00 a.m. in the City Hall Conference Room. TENTATIVE BID APPROVAL FOR CONSTRUCTION OF SEWAGE TREATMENT PLANT EXPANSION AND IMPROVEMENTS TO LIFT STATION #6 City Manager Saunders explained that on June 10, 1986, the Council tentatively approved the bid for the construction of the expansion of the treatment plant and improvements to Lift Station #6. The figure of $1,025,909.96 for the treatment plant expansion was approved. After checking the line item extension of the bid amounts, a 23 cent error 'was discovered. The Department of Environmental Regulation will not approve the contract unless the contract bid documents and the Council approved cost are identical. The cor- rected bid price is $1,025,910.19, and City Manager Saunders asked for approval of the corrected bid. 86- A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL 136 MEMBER COLE AND UNANIMOUSLY CARRIED TO TENTATIVELY ACCEPT THE CORRECTED LOW BID OF WATSON CONSTRUCTION COMPANY IN THE AMOUNT OF $1,025,910.19 FOR THE SEWAGE TREATMENT PLANT EXPANSION. COUNCIL MEMBER DUPEE'S REPORT PLANNING AND ZONING COMMISSION MEETING Council Member Dupee commented on the Planning and Zoning Commission which was held on August 5, 1986 and had to be cancelled. She stated that the Chambers were filled with concerned citizens, and that she was embarrassed and disgusted that a quorum could not be met for one of the two most important meetings of the year. Mrs. Dupee further stated that the,City had spent more than $900 to advertise the meeting and mail out over 300 letters to citizens affected by the proposed changes. It was also reported that an additional $300 would have to be spent to advertise and mail letters for the rescheduled meeting of September 2, 1986. Some discussion ensued concerning the difficult and often time consuming duties of being a Planning and Zoning Commission Member. Mayor Pool thanked the members for their diligence and hard work, , , CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING August 12, 1986 Page -3- and then directed City Manager Saunders to send each P & Z Member a letter asking if he wished to continue serving on the Commission. City Manager Saunders stated that one member of the Commission had resigned the afternoon of the meeting, and that that he would like to fill any vacancies created by resignation at the next Council Meeting. SKATEBOARDS Council Member Dupee stated that Mrs. Whitehead had reported to her an incident of an out of control skateboard which she had almost hit with her car. She then asked if the City did not have an ordinance against skateboarding on public streets and sidewalks. City Manager Saunders stated that the City did have such an ordinance, and that he would work with the Police Department toward more strict enforcement. PARKS AND RECREATION COMMISSION APPOINTMENTS Nilsa (Cuqui) Whitehead, Chairperson of the Parks and Recreation Commission, appeared before Council to request appointment of Sally Ulch and Phyllis Hurley to the Commission. Mayor Pool then appointed Ms. Ulch and Ms. Hurley to the Parks and Recreation Commission. UNFINISHED BUSINESS RESOLUTION NO. 533 It was reported that Resolution No. 533, as directed by Council during the July 22, 1986 meeting, had been redrafted to clarify the City's concern regarding the permitting of sand and clay excavation operations by Lake County, 86- A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER 137 DUPEE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO. 533. VOTING WAS AS FOLLOWS: COUNCIL MEMBERS DUPEE, COLE, AND TURVILLE, AYE; AND MAYOR POOL AYE. THE RESOLUTION WAS READ BY TITLE ONLY. City Manager Saunders was directed to forward a letter and copy of the Resolution to each County Commissioner. INTRODUCTION OF ORDINANCE 179-M Mayor Pool explained that the ordinance is an amendment to the City's Comprehensive Plan and is on the agenda for introduction only. All public comments and discussion will be at the Public Hearings before the Planning and Zoning Commission on September 2, 1986. The Public Hearing before Council will be held on September 23, 1986. 86- A MOTION WAS MADE BY COUNCIL MEMBER DUPEE AND SECONDED BY COUNCIL l38MEMBER TURVILLE TO INTRODUCE ORDINANCE 179-M. THE ORDINANCE WAS READ BY TITLE ONLY. RESOLUTION NO. 534 City Manager Saunders explained that the City's Bond Ordinance requires that a Utilities Budget be adopted at least 45 days prior , , CITY OF CLERMONT MINUTES REGULAR MEETING August 12, 1986 Page -4- to the beginning of the new fiscal year, and that Resolution No. 534 establishes a preliminary Utilities Budget for 1987. It was further explained that the budget would be presented for final adoption at the September 9, 1986 Council Meeting. 86- A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL 139 MEMBER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO. 534 ESTABLISHING A PRELIMINARY UTILITIES FUND BUDGET FOR FISCAL YEAR 1987. INTERLOCAL AGREEMENT City Manager Saunders stated that the Lake County Board of Commissioners had met this afternoon to consider adopting the 5th and 6th cents local option gas tax ordinance. He further stated that he had tried contacting the Commission before 5:00 o'clock, but could not get an answer and did not know if it had been adopted. Lucy Blake, reporter for the South Lake Press who was present, stated that she had covered the County Commission Meeting and that ordinance had passed. City Manager Saunders further explained that the previous four cents of tax were distributed based on the City's previous five years'outlay for streets, but that it was a consensus of the Cities present at the July League of Cities Meeting that a distribution formula based on population would be more equitable. Under this formula, the City of Clermont would receive an estimated $44,000 during fiscal year 1987 for the 5th and 6th cents tax. This money must be used for street building and maintenance. 86- A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER 140 COLE AND UNANIMOUSLY CARRIED TO ENTER INTO THE INTERLOCAL AGREEMENT WITH LAKE COUNTY FOR THE DISTRIBUTION OF THE FIFTH AND 'SIXTH CENTS GAS TAX. PUBLIC COMMENTS Mr. Cecil Smart reminded the Council and those present of the Labor Day Festivities planned for September 1, 1986. There being no further business at 8:00 p.m. or discussion, the meeting adjourned ~q~~ Ro ert A. ~o , Mayor Attest: ~E~ e E.'Van Z' e, City Clerk