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07-29-1986 Workshop Meeting . . CITY OF CLERMONT MINUTES WORKSHOP MEETING July 29, 1986 A Workshop Meeting of the City Council of the City of Clermont was held on Tuesday, July 29, 1986, in the City Hall Conference Room. The meeting was called to order at 7:00 p,m. by Mayor Pro Tem Turville with the following Council Members in attendance: Council Member Cole, Council Member Huff, and Council Member Dupee. Other City Officials present were City Manager Saunders and Finance Director Van Zile. BUDGET MESSAGE REVIEW Mayor Pool joined the meeting at approximately 7:15 p.m. A revised copy of the entire proposed budget and budget message which included all changes previously discussed, was presented to each Council Member. The Budget Message and percent of change in Revenue and Expenditures as adjusted by the previous budget changes made up to this point were reviewed. City Manager Saunders pointed out the reserve allocations that would have to be made, as shown on Page 5, Table I of the proposed budget. Transfers from the General Fund to the Capital Replacement Fund and from the Cemetery Perpetual Care Fund to the General Fund were discussed. FIFTH AND SIXTH CENTS GAS TAX City Manager Saunders also explained that the Lake County Board of Commissioners are considering adopting the fifth and $ixth cents optional gas tax. If adopted and an inter local agreement is made between the cities and county, the City could expect another $44,000 in revenue next year. The money is not included in the proposed budget at this time. It is also possible that the City may receive some funds from Lake Apopka Natural Gas, but that is unsure at this time, so there is no money shown in the budget from them. LIBRARY REQUEST FOR ADDITIONAL FUNDING City Manager Saunders pointed out that the same funding level as last year was included in this year's proposed budget for the library, The library's request for additional funding was thoroughly reviewed and discussed. After much discussion, it was the consensus of Council that the City place an additional $3,000 in the proposed budget as a contribution to the library contingent upon their fund raising activites and distributed on a dollar for dollar basis. Normal donations from local civic organizations will not be considered in the fund raising activities. PARKS AND RECREATION BOARD ADDITIONAL REQUESTS Additional requests from the Parks and Recreation Board were discussed in detail. It was the consensus of Council that $1,800 be placed in the budget for construction of a half basketball court at the Chestnut Street Park. The Summer Recreation budget was reviewed, and it was explained that $5,000 for Recreation Programs under Special Activities, which is the same amount as in the current year's budget, was included in the proposed budget. PART-TIME PERSON FOR CITY HALL Finance Director Van Zile and City Manager Saunders explained that due to the increased workload at City Hall, they would like to hire a part-time person until such time as the new computer system is installed. It was the consensus of Council that the City could use the remaining funds in the Planning and Department Budget to fund the position for the remainder of this fiscal year, and that $1,200 be placed in the 1987 fiscal year budget to fund the position until installation of the computer system is completed. - . CITY OF CLERMONT MINUTES WORKSHOP MrEETING July 29, 1986 Page -2- The 'Council was informed that NCR had agreed to order the equipment and install it prior to October 1, 1986, so the City could have the accounting system on line to begin the new fiscal year. The City would not be obligated or required to make any payments until after October 1, 1986. If the equipment is installed and the City decides not to purchase it, it will be removed with no reprocussions to the City. Finance Director Van Zile excused himself from the meeting at 9:45 p.m. SALARIES LIST FOR DEPARTMENT HEADS AND CITY MANAGER City Manager Saunders then presented the Council with a list of the proposed salaries for Department Heads and the City Manager position. It was the consensus of Council to include the proposed salaries in the budget. There was no further discussion of the proposed budget, REVISED SIGN ORDINANCE City Mamager Saunders stated that City Planner Perlick and he had been working on a revised sign ordinance for the City. Council direction was requested concerning how restrictive the new ordinance should be, He further explained that the City was proposing to reduce the maximum allowable size and height of new signs. Mayor Pool and Council Member Dupee stated that they would like to have the issue placed on the November ballot as a "straw vote" to see how the citizens of Clermont felt of the proposed changes. COUNCIL MEMBER AND MAYOR SALARIES Mayor Pool stated that he felt the salaries for Council Members and the Mayor's position should be adjusted, and he would like this item placed on the agenda of a future meeting. WORKSHOP It was the consensus of Council that a Workshop be held to discuss the proposed changes to the City's Comprehensive Plan which will be introduced on August 12, 1986, with the final hearing to be held on September 23, 1986. ELKS PARKING LOT It was explained that at one time the City had an agreement with the club that the City would maintain the parking lot in exchange for the lot being open for public parking. The agreement has expired, and Mr. Saunders asked ,if the Council wished to renew it. It was the consensus of Council that the City investigate the condition of the parking lot and see how much it would cost to make any necessary repairs at this time, and approach th~ Elks' Club to see if they wished to renew the agreement. City Manager Saunders stated that he would take care of this matter. There being no further discussion, t 10:15 p.m. Attest: City Clerk