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07-14-1986 Workshop Meeting . e CITY OF CLERMONT MINUTES WORKSHOP MEETING July 14, 1986 A Workshop Meeting of the City Council of the City of Clermont was held on Monday, July, 14, 1986, in the City Hall Conference Room. The meeting was called to order by Mayor Pro Tem Turville at 7:00 p.m. with the following Council Members in attendance: Council Member Huff, Council Member Dupee, and Council Member Cole. Other City Officials present were City Manager Saunders Finance Director Van Zile, and Public Works Director Smythe. PUBLIC WORKS DEPARTMENT REQUESTS City Manager Saunders explained that Mr. Smythe was present to answer any questions concerning his Capital Outlay requests. Public Works Director Smythe then proceeded by explaining his need for a replacement for the flat bed dump truck chassis and cab, and justifications for the new backhoe. ' At 7:15 p.m., Mayor Pool joined the meeting. Mr. Smythe also stated that he would like one additional employee for the Parks Department, mainly due to the increasing maintenance required for City properties. The C.ity's recently enacted beauti- fication program is placing an added strain on the existing personnel. Mr. Smythe left the meeting after his presentation. City Manager Saunders then gave each Council Member a complete copy of the proposed budget as prepared by Finance Director Van Zile and City Manager Saunders. Mr. Saunders then explained and summarized the Budget Message, giving the changes from the previous year in Revenues and Expenditures for each fund and explaining the major areas of concern. CITY PAY PLAN Mr. Saunders then directed the Council to turn to Part IV, Budget Issues, of the Budget Message. The first item to be discussed was the City Pay Plan, As discussed at the prior Workshop, the proposed budget includes the 4% cost of living increase, including Table III which is the Job Classification and Pay Grades for em- ployees. Two reclassifications, which had been suggested, were pointed out. The Animal Control Officer has been reclassified -from a Pay Grade 7 to a Pay Grade 8, due to the increased duties this person has. It was the consensus of Council that the title of the classification should be changed to reflect the additional duties of the person holding that position. The other change was for the Utility Billing Service Clerk from a Pay Grade of 9 to a 13, due the increased responsibilities of this job and the transformation of this position into a highly technical position. CAPITAL EXPENDITURES OF THE PROPOSED BUDGET - TABLE II After discussion, it was the consensus of Council that the only changes to Table II of the proposed budget would be that the $17,000 for dump truck chassis would be earmarked as needing final Council approval before this purchase could be made, so the Council could review options with the City Staff at the time of purchase. Als~, the four wheel drive truck requested by the Utility Director was discussed at length, and it was the consensus that the City could not justify a four wheel drive vehicle. The request was re- duced to $10,000 for the purchase of a standard truck. The backhoe loader, as requested by Public Works Director Smythe, was discussed again. After much discussion. it was the consensus of Council to allocate $10,000 from the Utilities Fund to purchase . i CITY OF CLERMONT MINUTES WORKSHOP MEETING July 14, 1986 Page -2- a used backhoe, and the backhoe which is now shared by both depart- ments be transferred to the Public Works Department. PARKS AND RECREATION COMMISSION REQUESTS Additional requests which had not been included in the Parks and Recreation Commission Budget were outlined and discussed. These included an all-purpose court, Azalea Park on East Avenue, $1,000 allocation for Fun Fest '87, and a a public address system for Jaycee Beach. No additional funds for these projects were added to the proposed budget at this time. City Manager Saunders restated that the proposed budget does include $2,000 for park equipment and $5,000 for landscaping and beautification. JENKINS AUDITORIUM RENOVATIONS The $10,000 budgeted for renovations and a new sound system for Jenkins Auditorium was discussed at length.. There was some concern that this would not be enough money for the project, but it was the consensus to begin with this amount and then analyze what is needed, and make any necessary adjustments to the budget at a later date. COMPUTER SYSTEM Finance Director Van Zile stated that he would like to discuss some alternatives he had worked out for the City's new computer system, whereby the City could actually make a downpayment using water and sewer and sanitation funds which would lower their administrative assessment, and in the long run save in excess of $7,000 for'the purchase of the computer system which would be paid for in three years. It was the consensus of Council that the proposed budget be adjusted to reflect this. ITEM B UNDER BUDGET ISSUES The funding level for proposed streets and drainage projects was discussed in detail. $55,000 was placed in the budget for the Lakeshore Drive widening and resurfacing project, $12,000 for a storm drainage project on Sunset Drive, and $35,000 to continue the City's Reclaimite program. PERSONNEL REQUESTS It was also pointed out that the budget includes personnel requests discussed at the previous workshop, which included two police officers, and a part-time maintenance and janitorial person for the public works department. AD VALOREM TAX RATE The tax rate was again discussed, and it was the consensus of Council to continue with the present rate of 2.429, instead of adopting the rolled-back rate this year. There being no further discussion, th Attest: City C erk