07-14-1986 Workshop Meeting
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CITY OF CLERMONT
MINUTES
WORKSHOP MEETING
July 14, 1986
A Workshop Meeting of the City Council of the City of Clermont
was held on Monday, July, 14, 1986, in the City Hall Conference
Room. The meeting was called to order by Mayor Pro Tem Turville
at 7:00 p.m. with the following Council Members in attendance:
Council Member Huff, Council Member Dupee, and Council Member
Cole. Other City Officials present were City Manager Saunders
Finance Director Van Zile, and Public Works Director Smythe.
PUBLIC WORKS DEPARTMENT REQUESTS
City Manager Saunders explained that Mr. Smythe was present to
answer any questions concerning his Capital Outlay requests.
Public Works Director Smythe then proceeded by explaining his
need for a replacement for the flat bed dump truck chassis and
cab, and justifications for the new backhoe. '
At 7:15 p.m., Mayor Pool joined the meeting.
Mr. Smythe also stated that he would like one additional employee
for the Parks Department, mainly due to the increasing maintenance
required for City properties. The C.ity's recently enacted beauti-
fication program is placing an added strain on the existing personnel.
Mr. Smythe left the meeting after his presentation.
City Manager Saunders then gave each Council Member a complete copy
of the proposed budget as prepared by Finance Director Van Zile and
City Manager Saunders. Mr. Saunders then explained and summarized
the Budget Message, giving the changes from the previous year in
Revenues and Expenditures for each fund and explaining the major
areas of concern.
CITY PAY PLAN
Mr. Saunders then directed the Council to turn to Part IV, Budget
Issues, of the Budget Message. The first item to be discussed
was the City Pay Plan, As discussed at the prior Workshop, the
proposed budget includes the 4% cost of living increase, including
Table III which is the Job Classification and Pay Grades for em-
ployees. Two reclassifications, which had been suggested, were
pointed out. The Animal Control Officer has been reclassified
-from a Pay Grade 7 to a Pay Grade 8, due to the increased duties
this person has. It was the consensus of Council that the title
of the classification should be changed to reflect the additional
duties of the person holding that position. The other change
was for the Utility Billing Service Clerk from a Pay Grade of
9 to a 13, due the increased responsibilities of this job and
the transformation of this position into a highly technical
position.
CAPITAL EXPENDITURES OF THE PROPOSED BUDGET - TABLE II
After discussion, it was the consensus of Council that the only
changes to Table II of the proposed budget would be that the
$17,000 for dump truck chassis would be earmarked as needing final
Council approval before this purchase could be made, so the Council
could review options with the City Staff at the time of purchase.
Als~, the four wheel drive truck requested by the Utility Director
was discussed at length, and it was the consensus that the City
could not justify a four wheel drive vehicle. The request was re-
duced to $10,000 for the purchase of a standard truck.
The backhoe loader, as requested by Public Works Director Smythe,
was discussed again. After much discussion. it was the consensus
of Council to allocate $10,000 from the Utilities Fund to purchase
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CITY OF CLERMONT
MINUTES
WORKSHOP MEETING
July 14, 1986
Page -2-
a used backhoe, and the backhoe which is now shared by both depart-
ments be transferred to the Public Works Department.
PARKS AND RECREATION COMMISSION REQUESTS
Additional requests which had not been included in the Parks and
Recreation Commission Budget were outlined and discussed. These
included an all-purpose court, Azalea Park on East Avenue,
$1,000 allocation for Fun Fest '87, and a a public address system
for Jaycee Beach. No additional funds for these projects were
added to the proposed budget at this time. City Manager Saunders
restated that the proposed budget does include $2,000 for park
equipment and $5,000 for landscaping and beautification.
JENKINS AUDITORIUM RENOVATIONS
The $10,000 budgeted for renovations and a new sound system for
Jenkins Auditorium was discussed at length.. There was some concern
that this would not be enough money for the project, but it was the
consensus to begin with this amount and then analyze what is needed,
and make any necessary adjustments to the budget at a later date.
COMPUTER SYSTEM
Finance Director Van Zile stated that he would like to discuss some
alternatives he had worked out for the City's new computer system,
whereby the City could actually make a downpayment using water and
sewer and sanitation funds which would lower their administrative
assessment, and in the long run save in excess of $7,000 for'the
purchase of the computer system which would be paid for in three
years. It was the consensus of Council that the proposed budget
be adjusted to reflect this.
ITEM B UNDER BUDGET ISSUES
The funding level for proposed streets and drainage projects was
discussed in detail. $55,000 was placed in the budget for the
Lakeshore Drive widening and resurfacing project, $12,000 for a
storm drainage project on Sunset Drive, and $35,000 to continue
the City's Reclaimite program.
PERSONNEL REQUESTS
It was also pointed out that the budget includes personnel requests
discussed at the previous workshop, which included two police officers,
and a part-time maintenance and janitorial person for the public
works department.
AD VALOREM TAX RATE
The tax rate was again discussed, and it was the consensus of Council
to continue with the present rate of 2.429, instead of adopting the
rolled-back rate this year.
There being no further discussion, th
Attest:
City C erk