07-02-1986 Workshop Meeting
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CITY OF CLERMONT
MINUTES
WORKSHOP MEETING
July 2, 1986
A Workshop Meeting of the City Council of the City of Clermont
was held on Wednesday, July 2, 1986, in the City Hall Conference
Room, The meeting was called to order by Mayor Pool at 7:00 p.m.
with the following Council Members in attendance: Council Member
Huff, Council Member Dupee, and Mayor Pro Tem Turville. Other
City Officials present were City Manager Saunders and Finance
Director Van Zile.
BUDGET WORKSHOP MEETINGS
The tentative dates for Budget Workshop Meetings were discussed,
and it was the consensus of Council that meetings would be held
on Monday, July 14th, Tuesday, July 22nd after the Regular council
Meeting and on Tuesday, July 29th. If further meetings are needed,
the will be scheduled at a later date.
CERTIFICATION OF TAXABLE VALUE FOR 1985
City Manager Saunders reported that the City had received the
Certification of Taxable Value from the Property Appraiser's Office,
and reviewed the schedule with the Council. It was pointed out that
the current millage rate was 2.249. The roll-back rate for next
year would be 2.243. However, it was suggested by both the City
Manager and Finance Director that the City keep its current millage
rate, instead of adopting the roll-back rate. This would provide
the City with approximately $15,000 in extra revenue for the 1987
budget year.
Much discussion ensued concerning which millage rate should be
adopted. It was the consensus of Council to retain the 2.249
millage rate due to the termination of the Federal Revenue Shar-
ing Program and the fact that the City would not be receiving any
funds from Lake Apopka Natural Gas.
COST OF LIVING INCREASE
A Cost of Living Increase for all City Employees was discussed in
detail. In the past, the City had tried to gear the increase
according to the Consumer Price Index and inflation rate. Mr.
Van Zile stated that the most recent information, based upon the
Consumer Price Index, showed the projected increase to be between
three and four percent~ Mr. Van Zile then explained the dollar
difference on the total budget that a one percent change in the
cost of living would make.
After much discussion concerning the increase, it was the consensus
of Council that the tentative budget would reflect a 4% cost of
living increase.
City Manager Saunders then explained that the City would be retain-
ing the same merit system, and that an overall 2% of total salaries
would be budgeted to be allocated by Department Heads for merit
increases. It was further explained that an employee's merit increase
would be based on performance, and that he could receive an increase,
on the average, from 0 to 3%, Only in special cases would an employee
receive more than 3%. The longevity award also will be retained. An
employee with five years of service will get an additional 1% per year,
an employee with ten years will get an additional 2% per year, and an
employee with fifteen or more years of sevice will get an additional 3%
per year until, reaching the top of his scale. After reaching the top
of scale, an employee is only eligible for cost of living increases as
granted by Council. Mr. Van Zile pointed out that the City has a number
of employees who have or are close to reaching the top of their scale.
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CITY OF CLERMONT
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WORKSHOP MEETING
July 2, 1986
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REQUEST FOR NEW EMPLOYEES
POLICE DEPARTMENT
City Manager Saunders explained that Chief of Police Tyndal, had
requested additional officers for his department, There are times
when the City has only one officer of duty without any backup, and
there is a definite need for one additional officer, if not two.
Much discussion ensued concerning the additional personnel, and
it was the consensus that two officers should be added to the
department in order to provide needed services.
PUBLIC WORKS DEPARTMENT
The possibility of hiring a part-time person to help with building
maintenance was discussed. It was the consensus of Council that
this position should be added.
CAPITAL OUTLAY REQUESTS
PUBLIC WORKS DEPARTMENT
Each Council Member was given a copy of the Capital Outlay requests
from the various departments which were reviewed in detaml. City
Manager Saunders explained that the expenditure of $38,000 by the
Public Works Department for a new backhoe-loader could not be
justified. The request for $17,000 for a new flatbed dump truck
chassis and body was also questioned. After a brief discussion,
it was decided that more information concerning this request was
needed, and that it would be discussed further during the next
Workshop Meeting. It also was the consensus of Council that the
City did not need a $4,500 tractor accessory piece of equipment
for the City's street edging program. Instead, a heavy-duty edger
could be purchased for approximately $500.00. It was the consensus
of Council that all other Capital Outlay requests were justified
and should remain in the proposed budget.
UTILITY DEPARTMENT
The Council requested that more information be obtained concerning
the request for a replacement truck for the Utility Director. City
Manager Saunders stated that he would obtain additional information
and present it during the next Workshop.
FINANCE DEPARTMENT
Finance Director Van Zile and City Manager Saunders explained the
City's need for a new computer system at City Hall. Justifications
for the system were presented, and after some discussion, it was
the consensus of Council to budget the system.
GENERAL COMMENTS
City Manager Saunders stated that preliminary budget document would
be presented at the next Council Meeting which would include the
Capital Outlay items discussed tonight.
It was explained that the Library Board had requested to appear before
Council at a Workshop to discuss their requests for the new budget.
Their presentation has been tentatively set for the July 22nd Workshop
following the Regular Council Meeting. It was explained that for pre-
liminary budget purposes, the same amount of money budgeted for the
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CITY OF CLERMONT
MINUTES
WORKSHOP MEETING
July 2, 1986
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current year has been placed in next year's library budget.
Since there was no further budget discussion, Finance Director Van Zile
excused himself and left the meeting at 10:00 p.m.
NON BUDGETARY ITEMS DISCUSSION
FUNDING FOR BUS RENTAL
City Manager Saunders explained that Jack Gaines had approached the
City concerning helping to fund the cost of a bus to take area
youths to a Track and Field event to be held in Tampa. Th~s activity
is not part of the Summer Recreation Program, but is being sponsored
by one of the coaches at the High School. It was the consensus of
Council that since this was not part of the Summer Recreation Program,
it would not be in the best interest of the City to fund such a trip
at this time.
TREE PROJECT
It was reported that the City was going ahead with the downtown tree
project, and was in the process of requesting bids for the Drake Elm
trees. The planters in the downtown area will be removed in the near
future.
RESOLUTION NO. 531
Each Council Member was given a copy of Resolution No, 531 which
supports a moritorium on the permitting of mobile home parks in
Lake County. This matter will be on the agenda for the July 8,
1986 Council Meeting. City Manager Saunders asked that if any
Council Member wished to change the Resolution, that they contact
him prior to the meeting.
ANNEXATION OF PROPERTY NORTHEAST OF THE PRESENT CITY LIMITS
Mrs. Dupee stated that the owners and managers of the two industrial
uses just outside of the City Limits, north of Grand Highway had in-
dicated that they would be interested in annexation into the City.
Mrs. Dupee then asked the Council if they were interested in pursuing
this matter. It was pointed out that there are two parcels between
the properties in question and the existing City Limits which also
would have to be annexed in order to be contiguous.
Mr. Saunders stated that he would contact other property owners who
would be involved to see if they were interested in voluntary annex-
ation of their properties.
There being no further discussion, the meeting adjourned at 10:30 p.m.
Ro&tt~
Attest:
City Clerk