01-28-1986 Regular Meeting
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
January 28, 1986
The Regular Meeting of the City Council of the City of Clermont
was held on Tuesday, January 28, 1986. The meeting was called
to order by Mayor Pool at 7:30 p.m. with the followipg Council
Members in attendance: Council Member Huff, Council Member
Dupee, Council Member Cole and Mayor Pro Tern Turville. Other
City Officials present were City Manager Saunders, City Attorney
Baird, Finance Director' Van Zile and Deputy City Clerk Brandt.
INVOCATION
The Invocation was given by Cecil Smart followed by the repeating
of The Pledge of Allegiance to the Flag by all present.
MINUTES
The Minutes of January 14, 1986 Meeting were approved with one
correction as noted by Mr. Huff. The second motion on page 8
was changed to read Council Member Cole, not Council Member Huff
twice.
REPORTS
CITY MANAGER'S REPORT
SWANS FOR CENTER LAKE
Mr. Saunders reported that he had contacted a person who a number
of years ago had placed swans in Center Lake and learned that. the
male swan can become quite belligerant during nesting. It was
also learned that the swans should be located in a fenced in area
for approximately 40 days in the spring during nesting. For these
reasons and the liability involved, it was recommended that Sterling
Frey not be allowed to place swans at Center Lake.
86-026A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL
MEMBER HUFF AND UNANIMOUSLY CARRIED TO NOT ALLOW THE PLACEMENT OF
SWANS IN CENTER LAKE.
WATERLINE REPLACEMENTS
It was reported that the City's program of replacing old galvanized
waterlines was approximately 90% complete at this time. However, in
order to complete the project a Budget Amendment in the amount of
$11,800 to part-time salaries coming from Capital Improvement Funds
would be needed to run the program through October of 1986. The
major portion of the work to be completed is in the downtown area,
and much of the digging will be done on Sundays so as not to disturb
traffic on Montrose Street.
Council Member Turville asked if a Landscape Plan for the downtown
area had been finished, so this work would coincide with the digging
up of Montrose Street. City Manager Saunders stated that the plan
would be ready by February when the streets will be torn up.
After some further discussion concerning various types of trees and
86-027 planters, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY
COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO GRANT A BUDGET
AMENDMENT IN THE AMOUNT OF $11,800 TO PART-TIME SALARIES WITH PAY-
MENT COMING FROM THE CAPITAL IMPROVEMENT FUND IN ORDER TO COMPLETE
THE CITY'S WATERLINE REPLACEMENT PROJECT.
WORKSHOP
City Manager Saunders reported that a Workshop was needed to
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
January 28, 1986
Page -2-
discuss landscaping projects and other items. It was the con-
sensus of Council to hold the meeting on Wednesday, February 5,
1986 from 7:00 - 9:00 p.m. in the City Hall Conference Room.
COUNCIL MEMBER HUFF'S REPORT
COUNTY IMPACT FEE, FOR ROAD IMPROVEMENTS
Council Member Huff reported that the following street and road
improvements had been approved and finalized for South Lake County:
1.
2.
3.
4.
Kansas Street extension
Anderson Hill extension
Grand Highway widening
Minneola Avenue extension
- Groveland
- Clermont
- Clermont
- Clermont
MAYOR. POOL'S REPORT
Mayor Pool reported that several people had expressed concern that
fishing in the area was down with respect to size and amount of catch,
and asked if the City could have a study on fish population done by
the Department of Natural Resources. The possibility of building an
artifical reef to attract fish was also mentioned.
Council Member Dupee stated that a man at the County Commission
meeting had fingerling bass to give away, and the City might want
to contact him.
City Manager Saunders stated that he would investigate this matter
to see what could be done and report back to Council.
VISITORS WITH BUSINESS
TODD DITTRICH - REQUEST FOR VARIANCE FROM REQUIRED FRONT YARD
SETBACK FROM 35 FEET TO 25 FEET, LOTS 19, 20, 21 AND 22, BLOCK 11,
SUNNYSIDE
Todd Dittrich appeared before Council to request a variance from the
required front yard setback of 35 feet to 25 feet for the construction
of a single family home located on West Minnehaha Avenue, Lots 19, 20,
21, and 22, Block 11, Sunnyside. The property is located east of
130 West Minnehaha Avenue. Mr. Dittrich explained that the home to
the west of his lot is setback 25' and that he wished to maintain the
same setback on his lot. The lot to the east of his lot is vacant.
Mr. Dittrich further explained that he wished to build a 1700 square
foot home on the lots. If the home sets back the required 35 feet,
this would only leave a 17.5 foot rear yard which would also require
a variance.
Mayor Pool read a letter from Pat Murphy, who with her sister owns
vacant lots directly across from the lots under discussion, objecting
to the variance request. Mrs. Murphy who was present in the audience
stated that she believed that too many variances had been granted in
the past, and that two wrongs don't make a right (in reference to
the other 25 foot setbacks along the north side of Minnehaha Avenue).
Mr. Lief Zetterlund who owns property adjacent to the lots under
discussion stated that he believed a variance should be granted only
if a proven hardship exists.
Mayor Pool stated that he believed a hardship did exist because of
the small size of the lots. He also stated that a letter from
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
January 28, 1986
Page -3-
Walt Hellinger who owns property located to the north of Dittrich's
property had been received and he did not oppose the request.
City Manager Saunders stated that a smaller home with a depth of 27.5
feet could be built on the lot and maintain the 35 foot setback re-
quirement.
Council Member Turville stated that he believed that the 35 foot
setback should be kept, and that the City should not continue with
the 25 foot depth. Mr. Turville also questioned that the fact
that Mr. Dittrich may be "overbuilding" on his property.
Council Member Huff stated that he believed a hardship did exist
because Mr. Dittrich did not have depth in his lots to setback the
required 35 feet. Twenty-five feet would be compatible with the
neighborhood because other homes on the street are set back the
same distance.
86-02~fter some further discussion, A MOTION WAS MADE BY COUNCIL. MEMBER
HUFF TO GRANT THE 25 FOOT VARIANCE REQUEST. This motion died for
lack of a second.
86-029A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY
COUNCIL MEMBER DUPEE AND CARRIED BY A THREE TO TWO VOTE TO DENY
THE VARIANCE REQUEST. ,COUNCIL MEMBER HUFF AND MAYOR POOL VOTED
NAY.
RON BANKS OF INITIAL CAPITAL OUTLAY (HILLSIDE VILLAS) - REQUEST FOR
AMENDMENTS TO A CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT
LOCATED ON GRAND HIGHWAY
Mr. Ron Banks, representing ICO, Inc., appeared before Council to
request an amendment to ICO's Conditional Use Permit to allow phased
development of the previously approved 92 unit townhouse project
located on Grand Highway (Resolution #453). It was explained that
the developer proposes to build two quadriplexes as the first phase,
with additional quadriplexes being constructed as demanded. One of
the initial units would be used as a model and sales office. The
developer also requests that the amenities including clubhouse, pool
and tennis court not be built until thirty units are sold.
It was explained that all other requirements of the CUP and site
and development plans permit would be met. This includes all public
improvements such as storm sewers, driveways, parking, sidewalks, sewer
and water lines. Mr. Banks also stated that all of the pads for each
quadriplex would be installed. Also, the final building grades for
the entire project would be completed and approved prior to any building
permits being issued. Landscaping will be completed before any Certi-
ficates of Occupancy are issued.
Council Member Huff stated that he did not like the way Grand Highway
was left when site work was being done. The pavement was broken down
and numerous complaints had been received concerning the poor condition
of the road. Mr. Banks explained that an earlier contractor hired by
ICO, Inc. to do the site work was responsible and that the highway
would be repaired.
Council Member Turville stated that the conditions of the Conditional
Use Permit were made so stringent because of a problem with developers
not completing work. It was then discussed that a performance bond
would be needed to cover work on this project not completed.
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
January 28, 1986
Page -4-
Much discussion concerning this project ensued, including phasing of
the amenities. The Council determined that the following amendments to
the existing Conditional Use Permit would be made:
1. Condition #1 of the CUP should be amended to read: "The
property must be developed in substantial accordance with
the approved site plan. Phased construction will be per-
mitted with immediate construction of two quadriplexes, and
additional construction of quadriplexes as demanded.
Amenities including pool, tennis court, and clubhouse will
be phased with one amenity completed prior to the issuance
of the Certificate of Occupancy for the twelfth unit, the
second ammenity completed prior to the issuance of the
Certificate of Occupancy for the twenty-fourth unit and
the third amenity completed prior to the issuance of the
Certificate of Occupancy for the thirty-second unit.
2. Condition #2(a) of the Development Permit which requires
the construction of the clubhouse and pool prior to the
issuance of any CO's shall be deleted.
3. Condition #5 of the CUP should be amended by adding the
following: One unit may be used as a model and sales office.
4. Condition #10 shall be amended as follows: "The developer
shall widen Grand Highway to allow turning lanes for ingress
and egress from this development and repair Grand Highway from
the south boundary line to the north boundary line of the prop-
erty. All work will be completed prior to the issuance of any
building permits". The plans must be approved by the City
Engineer.
5. The following Condition shall be added: Condition #11. "A
Performance Bond will be submitted to the City for all public
improvements, if said improvements are not completed within
thirty days of this date January 28, 1986."
6. Condition #9 shall be amended to read as follows: "No building
permit shall be issued until the property is platted and pro-
visions are made to serve this parcel and the remaining property
owned by V.M~ Groves and Jay VanderMeer at this site with City
utilities."
86-030 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF,
SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO GRANT THE
SIX AMENDMENTS LISTED ABOVE TO ICO's EXISTING CONDITIONAL USE PERMIT
(RESOLUTION #453).
NEW BUSINESS
CITY GROUP INSURANCE
Finance Director Van Zile reported that the City had been offered an
option by our group medical carrier, Florida Municipal Health Trust
Fund, called Health Care Advantage Plan. Mr. Van Zile explained that
if an employee elects to be treated at a participating hospital, a 10%
discount will be provided to the Trust and the employee's coinsurance
and deductible are reduced by 50% for inpatient care, up to a maximum
of $250 per admission. If an employee chooses to use a non-participating
hospital, the coverage would be the same as our current coverage. If
the City chooses to elect the option, it will definitely benefit both
the City and employees.
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
January 28, 1986
Page -5-
86-03~fter a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE,
SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ADOPT THE
FLORIDA MUNICIPAL HEALTH TRUST FUND'S HEALTH CARE ADVANTAGE PLAN.
TRAFFIC SIGNAL AGREEMENT
City Manager Saunders explained that the Department of Transportation
plans to install a flashing beacon at the intersection of Highway 27
and Hook Street, and are requesting that the City enter into a new
Master Signal Agreement for all existing and future traffic signals.
The DOT pays for and installs equipment, and the City is responsible
for maintenance. In the past, a separate maintenance agreement has
been executed for each project.
The Council reviewed the new Master Agreement and City Manager Saunders
explained proposed changes in wording.
86-032After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE,
SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED TO ENTER INTO
THE NEW MASTER SIGNAL AGREEMENT AS AMENDED.
PUBLIC COMMENTS
TRAFFIC PROBLEMS - CLERMONT ELEMENTARY SCHOOL
Martin Wright, who was present in the audience, asked the Council if
consideration would be given to making the street in front of the
Elementary School one way during certain hours to alleviate the
traffic problems caused when parents come to drop off and pick up
children. Mr. Wright suggested that permanent one way street signs
be installed to help keep the traffic moving smoothly.
. Council Member Huff suggested that an officer might be able to
be stationed an hour, twice a day at the school to direct traffic.
City Manager Saunders pointed out that it would be difficult to do
so because only one officer works traffic for the entire City during
afternoons.
City Manager Saunders stated that he would investigate the situation
and see what could be done.
There being no further business, the meeting adjourned at 9:30 p.m.
~ {).f?-(---
~obert A. Pool, Mayor
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Attest:
~FY'~
J ep. E. Van Zi e
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
January 22, 1985
Page -7-
It was reported that funds for this purchase were not budgeted, but
could come from Federal Revenue Sharing since there is a fund balance
of $19,676.
3l-85After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF,
SECONDED BY COUNCIL MEMBER HENRY AND UNANIMOUSLY CARRIED TO AMEND
THE REVENUE SHARING BUDGET IN THE AMOUNT OF $9, 322.25 TO PURCHASE
A 1985 DODGE DIPLOMAT PATROL CAR: FROM THE STATE CONTRACT AND AN
ADDITIONAL $600 FOR PAINTING, AND EQUIPMENT TRANSFER AND INSTAL~
LATION.
City Manager Forbes stated that Bob Wade Ford would be given an
opportunity to bid on the patrol car before placing the order from
the State Contract.
BALANCE FOR THE UTILITY DEPARTMENT
It was reported that Utility Director Davis and the Wastewater
Treatment Plant Operators had recommended that the City purchase an
electronic analytical balance to replace the mechanical balance
being used. The balance is used to measure the weight of various
samples used in tests for plant efficiency and control, such as
suspended solids. It was reported that time required each week to
run suspended solids tests alone could be reduced from 90 minutes
to 18 minutes with the electronic balance.
This would give the plant operators more time to spend maintaining
the sprayfield because the part-time person budgeted for spray-
field work was never used. Besides saving time, use of the device
would also allow the more efficient operation of the treatment
plant and reduce the cost of chemicals used for tests.
Quotes were received for the balance from four companies are
as follows:
American Scientific
Fisher Scientific
Thomas Scientific
Curtin Metheson
$1,495
$1,541
$1,655
$1,687
Utility Director Davis recommended purchasing the Model 1872 MP 8
from American Scientific for $1,495.
32-85 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL
MEMBER COLE AND UNANIMOUSLY CARRIED TO PURCHASE THE MODEL 1872 MP 8
ELECTRONIC BALANCE FROM AMERICAN SCIENTIFIC IN THE AMOUNTY OF $1,495
WITH PAYMENT COMING FROM UTILITY DEPARTMENT CONTINGENCIES.
PURCHASE OF WORD PROCESSOR/MICRO COMPUTER
Finance Director Saunders explained that he had wanted to purchase
another A.B. Dick Magna Writer, but was informed by the company that
this unit is available, but is no longer in production and that the
company will be making a new line of word processors. He also learned
that the support staff for programming has been moved from Orlando
to Miami. For these reasons, and the fact that most companies are
producing microcomputers that will run universal word processing
systems, such as "Word Star" which is written to run many systems,
led Mr. Saunders to believe that the City should consider purchasing
a microcomputer to run "Word Star", as well as many other software
packages now available.
~. Saunders explained the advantages of purchasing such a machine
1n great detail, emphasizing Finance Department uses.
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
January 22, 1985
Page -8-
The following proposals were received:
NCR PC Model 4
IBM PCXT
Zenith Z 150 PC
$3,500
$3,598
$4,499
It was recommended that the City purchase of an NCR PC Model 4 for
the proposal price of $3,500. An additional $168 would be needed for
miscellaneous items such as cables and switches. The word processing
programs and financial programs would cost $1,422, for a total
cost of $5,090 for hardware and software.
Mr. Saunders then explained how the equipment would be paid for, and
stated that $4,319 was budgeted from Federal Revenue Sharing speci-
fically for word processor/microcomputer hardware. In addition,
$3,700 was budgeted for other equipment that had already been pur-
chased at a savings of $1,880. This leaves a total of $6,199 in
the current Federal Revenue Sharing Budget for Administrative
Equipment.
Mr. Saunders then recommended that the City purchase the hardware
and software as described above for $5,090 and another printer at a
cost of $889. The additional printer would be a matrix printer used
for the Finance Department.
A cost summary is as follows:
SUMMARY
Current funds available - $6,199
Proposed:
NCR PC 4 Model 1103 with 256K Memory
Accessories
Programs
NCR 6411 Printer
$3,500
168
1,422
899
TOTAL
$5,979
Mr. Saunders completed his presentation by stating that he would like
Council approval to purchase the entire package from NCR at a cost
of $5,979. However, he would purchase the printer and part of the
financial software a later date, after attending a demonstration next
week.
33-85 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE,
SECONDED BY COUNCIL MEMBER HENRY AND UNANIMOUSLY CARRIED TO ALLOW
THE PURCHASE OF THE NCR PC MODEL 4 PACKAGE AT A COST OF $5,979
WITH PAYMENT COMING FROM FEDERAL REVENUE SHARING.
STREET MAINTENANCE PROGRAM
It was reported that in 1983 the majority of streets needing
resurfacing had been overlayed, and overall the City streets
were in excellent shape. Because of this work, the City had
been investigating various methods of rejuvenating the existing
asphalt on our roads, and sealing roads with surface cracking.
There are many methods of performing this work, but a newer
method of rejuvenating asphalt reviewed by Public Works Director
Smythe is using Reclamite.
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
January 22, 1985
Page -9-
In order to determine how well this material would work in Clermont,
it was recommended that the Council authorize the application of
22,000 square yards of this material on City streets at a cost
of $7,260 for labor and materials.
If approved, a list of streets for this application will be
presented for Council approval at the next regularly scheduled
meeting.
34-85After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER
COLE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED
TO APPROVE THE USE OF 22,000 SQUARE YARDS OF RECLAMITE ON
CITY STREETS AT A COST OF $7,260 FOR LABOR AND MATERIALS.
There being no further business, the Meeting adjourned at 9:00 p.m.
tfZ? 0 j2-rf
Robert A. Pool, Mayor----
Attest:
~,~.-~ .
Way Saun ers, City"""c1.erk