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01-28-1986 Regular Meeting . . CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING January 28, 1986 The Regular Meeting of the City Council of the City of Clermont was held on Tuesday, January 28, 1986. The meeting was called to order by Mayor Pool at 7:30 p.m. with the followipg Council Members in attendance: Council Member Huff, Council Member Dupee, Council Member Cole and Mayor Pro Tern Turville. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director' Van Zile and Deputy City Clerk Brandt. INVOCATION The Invocation was given by Cecil Smart followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of January 14, 1986 Meeting were approved with one correction as noted by Mr. Huff. The second motion on page 8 was changed to read Council Member Cole, not Council Member Huff twice. REPORTS CITY MANAGER'S REPORT SWANS FOR CENTER LAKE Mr. Saunders reported that he had contacted a person who a number of years ago had placed swans in Center Lake and learned that. the male swan can become quite belligerant during nesting. It was also learned that the swans should be located in a fenced in area for approximately 40 days in the spring during nesting. For these reasons and the liability involved, it was recommended that Sterling Frey not be allowed to place swans at Center Lake. 86-026A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED TO NOT ALLOW THE PLACEMENT OF SWANS IN CENTER LAKE. WATERLINE REPLACEMENTS It was reported that the City's program of replacing old galvanized waterlines was approximately 90% complete at this time. However, in order to complete the project a Budget Amendment in the amount of $11,800 to part-time salaries coming from Capital Improvement Funds would be needed to run the program through October of 1986. The major portion of the work to be completed is in the downtown area, and much of the digging will be done on Sundays so as not to disturb traffic on Montrose Street. Council Member Turville asked if a Landscape Plan for the downtown area had been finished, so this work would coincide with the digging up of Montrose Street. City Manager Saunders stated that the plan would be ready by February when the streets will be torn up. After some further discussion concerning various types of trees and 86-027 planters, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO GRANT A BUDGET AMENDMENT IN THE AMOUNT OF $11,800 TO PART-TIME SALARIES WITH PAY- MENT COMING FROM THE CAPITAL IMPROVEMENT FUND IN ORDER TO COMPLETE THE CITY'S WATERLINE REPLACEMENT PROJECT. WORKSHOP City Manager Saunders reported that a Workshop was needed to e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING January 28, 1986 Page -2- discuss landscaping projects and other items. It was the con- sensus of Council to hold the meeting on Wednesday, February 5, 1986 from 7:00 - 9:00 p.m. in the City Hall Conference Room. COUNCIL MEMBER HUFF'S REPORT COUNTY IMPACT FEE, FOR ROAD IMPROVEMENTS Council Member Huff reported that the following street and road improvements had been approved and finalized for South Lake County: 1. 2. 3. 4. Kansas Street extension Anderson Hill extension Grand Highway widening Minneola Avenue extension - Groveland - Clermont - Clermont - Clermont MAYOR. POOL'S REPORT Mayor Pool reported that several people had expressed concern that fishing in the area was down with respect to size and amount of catch, and asked if the City could have a study on fish population done by the Department of Natural Resources. The possibility of building an artifical reef to attract fish was also mentioned. Council Member Dupee stated that a man at the County Commission meeting had fingerling bass to give away, and the City might want to contact him. City Manager Saunders stated that he would investigate this matter to see what could be done and report back to Council. VISITORS WITH BUSINESS TODD DITTRICH - REQUEST FOR VARIANCE FROM REQUIRED FRONT YARD SETBACK FROM 35 FEET TO 25 FEET, LOTS 19, 20, 21 AND 22, BLOCK 11, SUNNYSIDE Todd Dittrich appeared before Council to request a variance from the required front yard setback of 35 feet to 25 feet for the construction of a single family home located on West Minnehaha Avenue, Lots 19, 20, 21, and 22, Block 11, Sunnyside. The property is located east of 130 West Minnehaha Avenue. Mr. Dittrich explained that the home to the west of his lot is setback 25' and that he wished to maintain the same setback on his lot. The lot to the east of his lot is vacant. Mr. Dittrich further explained that he wished to build a 1700 square foot home on the lots. If the home sets back the required 35 feet, this would only leave a 17.5 foot rear yard which would also require a variance. Mayor Pool read a letter from Pat Murphy, who with her sister owns vacant lots directly across from the lots under discussion, objecting to the variance request. Mrs. Murphy who was present in the audience stated that she believed that too many variances had been granted in the past, and that two wrongs don't make a right (in reference to the other 25 foot setbacks along the north side of Minnehaha Avenue). Mr. Lief Zetterlund who owns property adjacent to the lots under discussion stated that he believed a variance should be granted only if a proven hardship exists. Mayor Pool stated that he believed a hardship did exist because of the small size of the lots. He also stated that a letter from - e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING January 28, 1986 Page -3- Walt Hellinger who owns property located to the north of Dittrich's property had been received and he did not oppose the request. City Manager Saunders stated that a smaller home with a depth of 27.5 feet could be built on the lot and maintain the 35 foot setback re- quirement. Council Member Turville stated that he believed that the 35 foot setback should be kept, and that the City should not continue with the 25 foot depth. Mr. Turville also questioned that the fact that Mr. Dittrich may be "overbuilding" on his property. Council Member Huff stated that he believed a hardship did exist because Mr. Dittrich did not have depth in his lots to setback the required 35 feet. Twenty-five feet would be compatible with the neighborhood because other homes on the street are set back the same distance. 86-02~fter some further discussion, A MOTION WAS MADE BY COUNCIL. MEMBER HUFF TO GRANT THE 25 FOOT VARIANCE REQUEST. This motion died for lack of a second. 86-029A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND CARRIED BY A THREE TO TWO VOTE TO DENY THE VARIANCE REQUEST. ,COUNCIL MEMBER HUFF AND MAYOR POOL VOTED NAY. RON BANKS OF INITIAL CAPITAL OUTLAY (HILLSIDE VILLAS) - REQUEST FOR AMENDMENTS TO A CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT LOCATED ON GRAND HIGHWAY Mr. Ron Banks, representing ICO, Inc., appeared before Council to request an amendment to ICO's Conditional Use Permit to allow phased development of the previously approved 92 unit townhouse project located on Grand Highway (Resolution #453). It was explained that the developer proposes to build two quadriplexes as the first phase, with additional quadriplexes being constructed as demanded. One of the initial units would be used as a model and sales office. The developer also requests that the amenities including clubhouse, pool and tennis court not be built until thirty units are sold. It was explained that all other requirements of the CUP and site and development plans permit would be met. This includes all public improvements such as storm sewers, driveways, parking, sidewalks, sewer and water lines. Mr. Banks also stated that all of the pads for each quadriplex would be installed. Also, the final building grades for the entire project would be completed and approved prior to any building permits being issued. Landscaping will be completed before any Certi- ficates of Occupancy are issued. Council Member Huff stated that he did not like the way Grand Highway was left when site work was being done. The pavement was broken down and numerous complaints had been received concerning the poor condition of the road. Mr. Banks explained that an earlier contractor hired by ICO, Inc. to do the site work was responsible and that the highway would be repaired. Council Member Turville stated that the conditions of the Conditional Use Permit were made so stringent because of a problem with developers not completing work. It was then discussed that a performance bond would be needed to cover work on this project not completed. e . CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING January 28, 1986 Page -4- Much discussion concerning this project ensued, including phasing of the amenities. The Council determined that the following amendments to the existing Conditional Use Permit would be made: 1. Condition #1 of the CUP should be amended to read: "The property must be developed in substantial accordance with the approved site plan. Phased construction will be per- mitted with immediate construction of two quadriplexes, and additional construction of quadriplexes as demanded. Amenities including pool, tennis court, and clubhouse will be phased with one amenity completed prior to the issuance of the Certificate of Occupancy for the twelfth unit, the second ammenity completed prior to the issuance of the Certificate of Occupancy for the twenty-fourth unit and the third amenity completed prior to the issuance of the Certificate of Occupancy for the thirty-second unit. 2. Condition #2(a) of the Development Permit which requires the construction of the clubhouse and pool prior to the issuance of any CO's shall be deleted. 3. Condition #5 of the CUP should be amended by adding the following: One unit may be used as a model and sales office. 4. Condition #10 shall be amended as follows: "The developer shall widen Grand Highway to allow turning lanes for ingress and egress from this development and repair Grand Highway from the south boundary line to the north boundary line of the prop- erty. All work will be completed prior to the issuance of any building permits". The plans must be approved by the City Engineer. 5. The following Condition shall be added: Condition #11. "A Performance Bond will be submitted to the City for all public improvements, if said improvements are not completed within thirty days of this date January 28, 1986." 6. Condition #9 shall be amended to read as follows: "No building permit shall be issued until the property is platted and pro- visions are made to serve this parcel and the remaining property owned by V.M~ Groves and Jay VanderMeer at this site with City utilities." 86-030 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO GRANT THE SIX AMENDMENTS LISTED ABOVE TO ICO's EXISTING CONDITIONAL USE PERMIT (RESOLUTION #453). NEW BUSINESS CITY GROUP INSURANCE Finance Director Van Zile reported that the City had been offered an option by our group medical carrier, Florida Municipal Health Trust Fund, called Health Care Advantage Plan. Mr. Van Zile explained that if an employee elects to be treated at a participating hospital, a 10% discount will be provided to the Trust and the employee's coinsurance and deductible are reduced by 50% for inpatient care, up to a maximum of $250 per admission. If an employee chooses to use a non-participating hospital, the coverage would be the same as our current coverage. If the City chooses to elect the option, it will definitely benefit both the City and employees. e . CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING January 28, 1986 Page -5- 86-03~fter a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ADOPT THE FLORIDA MUNICIPAL HEALTH TRUST FUND'S HEALTH CARE ADVANTAGE PLAN. TRAFFIC SIGNAL AGREEMENT City Manager Saunders explained that the Department of Transportation plans to install a flashing beacon at the intersection of Highway 27 and Hook Street, and are requesting that the City enter into a new Master Signal Agreement for all existing and future traffic signals. The DOT pays for and installs equipment, and the City is responsible for maintenance. In the past, a separate maintenance agreement has been executed for each project. The Council reviewed the new Master Agreement and City Manager Saunders explained proposed changes in wording. 86-032After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED TO ENTER INTO THE NEW MASTER SIGNAL AGREEMENT AS AMENDED. PUBLIC COMMENTS TRAFFIC PROBLEMS - CLERMONT ELEMENTARY SCHOOL Martin Wright, who was present in the audience, asked the Council if consideration would be given to making the street in front of the Elementary School one way during certain hours to alleviate the traffic problems caused when parents come to drop off and pick up children. Mr. Wright suggested that permanent one way street signs be installed to help keep the traffic moving smoothly. . Council Member Huff suggested that an officer might be able to be stationed an hour, twice a day at the school to direct traffic. City Manager Saunders pointed out that it would be difficult to do so because only one officer works traffic for the entire City during afternoons. City Manager Saunders stated that he would investigate the situation and see what could be done. There being no further business, the meeting adjourned at 9:30 p.m. ~ {).f?-(--- ~obert A. Pool, Mayor .... Attest: ~FY'~ J ep. E. Van Zi e e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING January 22, 1985 Page -7- It was reported that funds for this purchase were not budgeted, but could come from Federal Revenue Sharing since there is a fund balance of $19,676. 3l-85After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER HENRY AND UNANIMOUSLY CARRIED TO AMEND THE REVENUE SHARING BUDGET IN THE AMOUNT OF $9, 322.25 TO PURCHASE A 1985 DODGE DIPLOMAT PATROL CAR: FROM THE STATE CONTRACT AND AN ADDITIONAL $600 FOR PAINTING, AND EQUIPMENT TRANSFER AND INSTAL~ LATION. City Manager Forbes stated that Bob Wade Ford would be given an opportunity to bid on the patrol car before placing the order from the State Contract. BALANCE FOR THE UTILITY DEPARTMENT It was reported that Utility Director Davis and the Wastewater Treatment Plant Operators had recommended that the City purchase an electronic analytical balance to replace the mechanical balance being used. The balance is used to measure the weight of various samples used in tests for plant efficiency and control, such as suspended solids. It was reported that time required each week to run suspended solids tests alone could be reduced from 90 minutes to 18 minutes with the electronic balance. This would give the plant operators more time to spend maintaining the sprayfield because the part-time person budgeted for spray- field work was never used. Besides saving time, use of the device would also allow the more efficient operation of the treatment plant and reduce the cost of chemicals used for tests. Quotes were received for the balance from four companies are as follows: American Scientific Fisher Scientific Thomas Scientific Curtin Metheson $1,495 $1,541 $1,655 $1,687 Utility Director Davis recommended purchasing the Model 1872 MP 8 from American Scientific for $1,495. 32-85 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO PURCHASE THE MODEL 1872 MP 8 ELECTRONIC BALANCE FROM AMERICAN SCIENTIFIC IN THE AMOUNTY OF $1,495 WITH PAYMENT COMING FROM UTILITY DEPARTMENT CONTINGENCIES. PURCHASE OF WORD PROCESSOR/MICRO COMPUTER Finance Director Saunders explained that he had wanted to purchase another A.B. Dick Magna Writer, but was informed by the company that this unit is available, but is no longer in production and that the company will be making a new line of word processors. He also learned that the support staff for programming has been moved from Orlando to Miami. For these reasons, and the fact that most companies are producing microcomputers that will run universal word processing systems, such as "Word Star" which is written to run many systems, led Mr. Saunders to believe that the City should consider purchasing a microcomputer to run "Word Star", as well as many other software packages now available. ~. Saunders explained the advantages of purchasing such a machine 1n great detail, emphasizing Finance Department uses. e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING January 22, 1985 Page -8- The following proposals were received: NCR PC Model 4 IBM PCXT Zenith Z 150 PC $3,500 $3,598 $4,499 It was recommended that the City purchase of an NCR PC Model 4 for the proposal price of $3,500. An additional $168 would be needed for miscellaneous items such as cables and switches. The word processing programs and financial programs would cost $1,422, for a total cost of $5,090 for hardware and software. Mr. Saunders then explained how the equipment would be paid for, and stated that $4,319 was budgeted from Federal Revenue Sharing speci- fically for word processor/microcomputer hardware. In addition, $3,700 was budgeted for other equipment that had already been pur- chased at a savings of $1,880. This leaves a total of $6,199 in the current Federal Revenue Sharing Budget for Administrative Equipment. Mr. Saunders then recommended that the City purchase the hardware and software as described above for $5,090 and another printer at a cost of $889. The additional printer would be a matrix printer used for the Finance Department. A cost summary is as follows: SUMMARY Current funds available - $6,199 Proposed: NCR PC 4 Model 1103 with 256K Memory Accessories Programs NCR 6411 Printer $3,500 168 1,422 899 TOTAL $5,979 Mr. Saunders completed his presentation by stating that he would like Council approval to purchase the entire package from NCR at a cost of $5,979. However, he would purchase the printer and part of the financial software a later date, after attending a demonstration next week. 33-85 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER HENRY AND UNANIMOUSLY CARRIED TO ALLOW THE PURCHASE OF THE NCR PC MODEL 4 PACKAGE AT A COST OF $5,979 WITH PAYMENT COMING FROM FEDERAL REVENUE SHARING. STREET MAINTENANCE PROGRAM It was reported that in 1983 the majority of streets needing resurfacing had been overlayed, and overall the City streets were in excellent shape. Because of this work, the City had been investigating various methods of rejuvenating the existing asphalt on our roads, and sealing roads with surface cracking. There are many methods of performing this work, but a newer method of rejuvenating asphalt reviewed by Public Works Director Smythe is using Reclamite. e . CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING January 22, 1985 Page -9- In order to determine how well this material would work in Clermont, it was recommended that the Council authorize the application of 22,000 square yards of this material on City streets at a cost of $7,260 for labor and materials. If approved, a list of streets for this application will be presented for Council approval at the next regularly scheduled meeting. 34-85After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED TO APPROVE THE USE OF 22,000 SQUARE YARDS OF RECLAMITE ON CITY STREETS AT A COST OF $7,260 FOR LABOR AND MATERIALS. There being no further business, the Meeting adjourned at 9:00 p.m. tfZ? 0 j2-rf Robert A. Pool, Mayor---- Attest: ~,~.-~ . Way Saun ers, City"""c1.erk