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09-04-1984 Special Meeting e e CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING September 4, 1984 A Special Meeting of the City Council of the City of Clermont was held on Tuesday, September 4, 1984 in the Council Chambers. The Meeting was called to order at 7:40 p.m. by Mayor Beals with the following Council Members in attendance: Council Member Henry, Council Member Turville, Council Member Pool, and Council Member Cole. Other City Officials present City Manager Forbes, City Attorney Baird, and Finance Director Saunders. Mayor Beals explained that the purpose of this Meeting was to adopt the tentative budget of the City of Clermont as required by Florida State Law. RESOLUTION NO. 479 - TENTATIVE MILLAGE RATE Mayor Beals explained that Florida Statutes require the City to adopt a tentative millage levy. He further stated that the first issue to be discussed, as required by law, must be the percentage increase in millage over the roll back rate necessary to fund the budget, if any, and the specific purposes for which ad valorem tax revenues were being increased. During this discussion and prior to the adoption of any measures, the public will be allowed to speak and ask questions. Mayor Beals explained that the City is not proposing any increase in millage over the roll back rate, and the proposed millage rate is 2.626 mills. This rate will give the City the exact same amount of ad valorem funds as last year, excluding new growth. The Mayor asked if anyone wished to speak concerning the tentative millage rate. Carle Bishop was at this meeting and asked for an explanation of his "Notice of Proposed Property Taxes" sent to him by the appraiser's office. He stated that he did not understand why column two and column three did not match. The City Attorney and several Council Members explained the format of the Notice to Mr. Bishop. 84-l36There being no further discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER HENRY AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE THAT RESOLUTION NO. 479 BE TENTATIVELY ADOPTED. AS REQUIRED, MAYOR BEALS READ THE RESOLUTION IN ITS ENTIRETY. VOTING WAS AS FOLLOWS: COUNCIL MEMBERS HENRY, POOL, TURVILLE AND COLE, AYE; AND MAYOR BEALS, AYE. RESOLUTION NO. 478 - GENERAL AND REVENUE SHARING FUND Mayor Beals explained that the General Fund Budget provides for the basic tax supported services of the City. These services include police and fire protection, maintenance of streets and sidewalks, parks and recreation, fleet maintenance, street lights, code enforcement, animal control, cemetery maintenance, legal services, and finance and administration. Also included in this fund are money for special activities such as Cooper Memorial Library and recreation programs. It was further explained that this budget provides for the maintenance of existing City services with no increase in services, with the excep- tion of increased funds for an additional police officer. Total expen- ditures of $1,250,831 are budgeted. Mayor Beals then explained that the Revenue Sharing Budget provides funds for Capital Outlays, and that this fund consists of money returned to the City by the Federal Government based on a complex formula deter- mined by population and tax effort. e e CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING September 4, 1984 Page -2- Mayor Beals asked for comments from those present in the audience, and no one spoke concerning the General and Revenue Sharing Fund Budgets. 84-l37A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION 478. VOTING WAS AS FOLLOWS: COUNCIL MEMBERS TURVILLE, COLE, HENRY AND POOL, AYE; AND MAYOR BEALS , AYE. THE RESOLUTION WAS READ BY TITLE ONLY. RESOLUTION NO. 477 - TENTATIVE SANITATION FUND BUDGET Mayor Beals explained that the Sanitation Fund Budget includes expendi- tures for garbage and trash collection with expenditures of $217,453 budgeted. He stated that there was no increase in fees scheduled for the next fiscal year. Mayor Beals then asked for comments from the public, and there being 84-l38none, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION 477. VOTING WAS AS FOLLOWS: COUNCIL MEMBERS COLE, TURVILLE, POOL AND HENRY, AYE; AND MAYOR BEALS, AYE. THE RESOLUTION WAS READ BY TITLE ONLY. RESOLUTION NO. 476 - TENTATIVE UTILITIES FUND BUDGET Mayor Beals explained that expenditures of $828,334 were budgeted in the Utilities Fund which provides for the water and sewer services of the City. He explained that there would be no increase in water and sewer rates for the next fiscal year. However, he stated that in order to fund our Sewage Treatment Plant Expansion Project, the City will be adopting a new rate ordinance for sewer rates later this year, but it will not take effect until late 1986. Mayor Beals then asked for citizen comments, and there were none. 84-l39A MOTION WAS MADE BY COUNCIL MEMBER HENRY, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION NO. 476. VOTING WAS AS FOLLOWS: COUNCIL MEMBERS POOL, TURVILLE, COLE AND HENRY, AYE; AND MAYOR BEALS, AYE. THE RESOLUTION WAS READ BY TITLE ONLY. Mayor Beals explained that the total budget from all funds had increased less than 1% over last year's budget. Mayor Beals then asked if any Staff Member or Council Member wished to make any comments. City Manager Forbes stated that he would like to discuss a few items with the Council. COMPETENCY CARDS The City Manager stated that if there were no objections, the City would be notifying area builders that a City Competency card is no longer necessary. The City will accept competency cards from Lake County or State Certified Contractors. It was further reported that the City's Building Official had spoke with the local contractors concerning the procedural change and they had not objected. The City will be proposing changes to its building ordinance, and the competency card requirement would be taken out of the new ordinance. This ordinance will not be submitted to the Council until after meetings with area builders to discuss the ordinance content. It was the consensus of the Council to discontinue issuing competency cards. The City will th7n accept only Lake County Cards or State Certified Contractors. Th1S provision will be placed in the proposed Building Ordinance. e e CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING September 4, 1984 Page -3- JENKINS AUDITORIUM The City Manager asked for comments or objections to the Chamber of Commerce scheduling Jenkins Auditorium. He stated that the Chamber would be receiving 50% of all rental receipts. It was the consensus of the Council that there were no objections to the Chamber scheduling the Auditorium and receiving 50% of all rental receipts. Council Member Turville had a question regarding groups who do not pay rental fees. It was discussed that the City could reimburse the Chamber 50% of what the fee would have been had the groups been charged a fee. Before making a decision as to whether to do this, Council Member Turville asked what the exempted amount of money would be. It was the consensus of the Council that there were no problems with the Chamber scheduling the Auditorium and receiving 50% of the gross rental fees for this service. However, the other matter would have to be discussed at a later date when cost figures are obtained. BIKE-A-THON City Council Members had no objections to the Women of Beta Theta conducting a bike-a-thon at Margaree Gardens on Saturday, September 29, 1984. Money raised from the event will go to the Saint Jude Children's Research Hospital. FOURTH STREET WELL City Manager Forbes stated that crews were working on the Fourth Street well and in the morning he should know the status of the damages. He further stated that he would keep the Council informed on this matter. SEMINOLE WELL CAPACITY INCREASE City Manager Forbes explained that the Council had previously authorized an expenditure in the amount of $6,283 to increase the capacity of the Seminole Well, but based upon the City Engineer's recommendations the actual cost was $8501.36. There were no objections to this request, and the City Council authorized P.O. #7915 in the amount of $8501.36 to Peerless Pump to increase the pumping capacity of the Seminole Well from 1200 to 1500 GPM with payment coming from the Utility Department Capital Improvement Fund. There being no further business, adjourned at 8:15 p.m. ,~ BEALS, MAYOR ATTEST: