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06-14-2005 Regular MeetingCity of Clermont MINUTES REGULAR COUNCIL MEETING • June 14, 2005 The Clermont City Council met in a regular meeting on Tuesday, June 14, 2005 in the Council Chambers at City Hall. Mayor Hal Turville called the meeting to order at 7:00 pm with the following Council Members present: Council Members Mullins, Goodgame, Ash and Renick. Other City officials present were: City Manager Saunders, Assistant City Manager Gray, City Attorney Mantzaris, and City Clerk Ackroyd. INVOCATION Council Member Goodgame gave the invocation followed by the Pledge of Allegiance. MINUTES City Council Meeting held Apri126, 2005 City Council Meeting held May 10, 2005 City Council Joint Workshop held May 17, 2005 Council Member Goodgame moved acceptance of minutes as written • seconded by Council Member Mullins. The motion passed with all members present voting "aye " PUBLIC COMMENTS • There were no comments. REPORTS City Manager Saunders advised Council that Tuscany Village was originally advertised for tonight's meeting as an introduction of a comp plan amendment. Due to application problems, staff had to re-advertise the introduction for the next meeting. Also, the Council discussed setting up a joint workshop meeting with the Planning & Zoning Commission combined it with a workshop for the Council to discuss other items. The date was set for June 20 at 6:OOpm. Kiwanis requested a temporary storage building on the garage property for Christmas decorations. Space is available to accommodate. Staff has contacted the insurance company however they have not submitted a formal reply. Mr. Saunders recommended approval with the condition that we do not receive any adverse information from the insurance company. Council Member Renick so moved • seconded by Council Member Mullins The motion passed with all members present voting "aye ". City Attorney Mantzaris - No Report Council Member Ash briefed Council on the MPO meeting held on May 25. Council Member Goodgame informed Council the consultant for the County Library presented their Lake County Library System Facilities Plan for 2005 through 2020 proposing a library to be built at Lake Sumter College and a small library in Clermont. Mr. Goodgame suggested the Council meet with the Library Board to discuss plans for a downtown library. • Council Member Renick concurred with the recommendation to meet again. Council Member Mullins - No Report City of Clermont MINUTES REGULAR COUNCIL MEETING • June 14, 2005 Council Member Renick commented on the Lake County Commission meeting where they have placed all projects in abeyance until the new comprehensive plan is in place. Mayor Turville - No comments PROCLAMATION Mayor Turville presented Lisa Jensen, Ron McFarlane and Cheryl Fishel with a Proclamation for the annual Pig on the Pond event. UNFINISHED BUSINESS Resolution 1430 -The Moorings A Resolution of the City Council of the City of Clermont, Lake County, Florida, granting a Conditional Use Permit to allow for a Planned Unit Development (PUD) for single family homes. Mayor Turville noted the applicant requested the Resolution be postponed to August 9, 2005. Council Member Mullins moved to table Resolution 1430 to August 9`" • seconded by Council Member • Ash. The motion passed with all members present voting "aYe „ CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1 -Plat Approval Item No. 2 -Event Request Item No. 3 -Event Request Item No. 4 -Bid Award Item No. 5 -Bid Award • Item No. 6 -Budget Amendment East Lake Estates, Phase II - Replat One Crafty Kat, on behalf of the Clermont downtown Partnership request to have firework displays at the First Friday Events on July 1 and September 2, 2005 at Waterfront Park (concrete pier) Christian Men in Action request to have a Health Fair and Community Awareness Day at McKinney Park on Saturday, August 27, 2005 Bid approval for sale of 1 Westgate Plaza (former City Hall property) for $936,000 from Edward L. Augustine Bid approval for Highlander Hut Roof Replacement from John M. Smith Roofing in the amount of $7,000 Request approval to amend the Engineering Department 2005 Budget for an additional Engineer I position. City of Clermont MINUTES REGULAR COUNCIL MEETING June 14, 2005 Item No. 7 -Reject Bid Council Member Mullins requested to pull item 2 Council Member Renick requested to pull item 4 Request to reject bids and negotiate a contract with an electrical contractor and supplier for the Lift Station Panel Upgrade Project City Manager Saunders clarified that item 6 is an amendment to the current year budget 2004/2005. Council Member Mullins moved to accept the consent agenda items 1 3 5 6 & 7• seconded by Council Member Goodgame. The motion passed with all members present voting "aye " Council Member Mullins noted the downtown merchants would like the location of the fireworks to be at 7`~' Street to be closer to downtown instead of at the concrete pier. Mr. Saunders stated it would not be a problem. Council Member Mullins moved to accept item 2 as amended• seconded by Council Member Ash The motion passed with all members present voting "aye " Council Member Renick received a citizen comment inquiring if the money used on the old City Hall property will be • used to pay down on the New City Hall building. Mr. Saunders stated that Council has not made a definite decision. Council Member Renick moved approval of item 4• seconded by Council Member Mullins The motion passed with all members present voting "aye " NEW BUSINESS Variance Request -Governors Ridge Jim Hitt, Planning Director, briefed Council on the variance request from Applicant/Owner Jim Costello. The applicant is requesting a variance to allow for private streets in the Governors Ridge subdivision. It is located north of Kings Ridge development and south of Lake Felter. The developer has provided adequate right-of-ways within the subdivision and will be developing the right of ways to city standards. A private gate is requested along the entrance to Highway 27 and will be located so stacking will not impede traffic along the highway. Staff recommends approval. John Frosier, Florida Land Design, was present on behalf of the applicant requesting approval. Bob Fowler, President of Aberdeen Neighborhood, questioned whether the walls to the entrance of the property will extend behind the proposed homes; if a wall is built, what will it be made of and how do they plan to dispose of pine trees currently on the property. Maurice Vega, Kings Ridge, questioned if the new owner is compelled to abide by the rules set by the development. Mayor Turville clarified they are only asking for private streets. • Dan Mantzaris, City Attorney, stated Council cannot qualify a variance and the subsequent owner has to comply. City of Clermont MINUTES REGULAR COUNCIL MEETING • June 14, 2005 City Manager Saunders stated they have met all of the requirements. Anew owner could reconfigure a new subdivision and would still have to abide by the subdivision regulations. There is not a requirement in the code for a wall. John Frosier replied there is not a wall planned and the pine trees will be disposed of in accordance with city regulations. At this time, there is not a contract yet to change owners. Mr. Saunders noted the City does not allow burning due to the close proximity of the subdivision. Steve Maury, 3674 Rolling Brook, questioned landscaping to separate communities. Mayor Turville explained the development process and advised this is a permitted use. The City does not require buffering between communities. Greg Adasczik, 3497 Rolling Brook, stated he was told a wall would be required if another subdivision was built. Council Member Ash requested tabling the item to another meeting in order to deal with the owner. Council Member Ash moved to table • seconded by Council Member Goodeame. Mayor Turville inquired if the contract is contingent upon the approval of this variance. • John Frosier remarked the contract is contingent on all approvals represented at the time of sale the contract was completed. Council Member Ash explained that Mr. Costello spoke with the residents abutting the property stating that he would build a wall. City Manager Saunders stated if Council denies, the developer could build or sell it and construct minimum size lots without a gate. Council Member Ash called the question. John Frosier prefers the Council table the request instead of denial. The motion is to table to June 28 The motion passed with all members present voting "aye ". Large Scale Amendment Transmittal Hearing -Southern Fields Barbara Hollerand, Planning Department, reported on the Large Scale Amendment involving property previously annexed to assign city land use. Mayor Turville opened the public hearing. Cindy Barrow questioned which schools will be affected. • Ms. Hollerand noted the neighboring subdivision attends Windy Hill and Lost Lake. 4 City of Clermont MINUTES REGULAR COUNCIL MEETING • June 14, 2005 City Manager Saunders stated this is an administrative issue in order to have our comprehensive plan consistent with what has already been adopted. Council Member Good~ame moved for Lame Scale Amendment Transmittal Hearing be accepted; seconded by Council Member Mullins The motion passed with all members present voting "ave ". Lien Forgiveness - 907 Scott Street Lien Forgiveness - 941 Scott Street Jim Hitt, Planning Director, advised Council the Code Enforcement Board recommended Council collect administrative fees of $200 and forgive both liens. The owner has already paid the administrative fees. Council Member Ash moved approval of lien forgiveness for 907 Scott Street• seconded by Council Member Mullins The motion passed with all members present voting "aye ". Council Member Mullins moved to~orgive lien at 941 Scott Street• seconded by Council Member Ash. The motio~assed with all members present voting "aye ". Ordinance 520-M Introduction . Mayor Turville read Ordinance 520-M aloud by title only. An Ordinance of the City of Clermont, Florida, adopting the Comprehensive Plan Amendment for the City of Clermont, Florida, pursuant to the Local Government Comprehensive Planning Act, Chapter 163, Part II, Florida Statutes; setting forth the authority for adoption of the Comprehensive Plan Amendment; setting forth the purpose and intent of the Comprehensive Planning Amendment; providing for the adoption of the Comprehensive Plan Amendment; establishing the legal status of the Comprehensive Plan Amendment; providing a severability clause; and providing an effective date. Council Member Ash moved to introduce Ordinance 520-M• seconded by Council Member Mullins. The motion~assed 5 to 0 on a roll call vote with all members present voting "aye ". Joint Planning Area Review Darren Gray, Assistant City Manager, reported on a JPA review for a rezoning request of 272 acres from Agriculture and Estate Residential to Planned Unit Development. The property is located south of Hwy. 50, west of Magnolia Pointe. The applicant is BJM Associates and the owners are David Warren and Cra-Mar Groves. It is for 517 single family dwelling units, 509 town homes and up to 380,000 square feet of commercial development. Lake County staff recommends denial based on the public schools being over capacity and the project's commercial element is incompatible with the Comprehensive Plan. Council questioned the density and concurred with the Lake County staffs recommendation. • Council Member Ash moved to send the usual "No" letter- seconded by Council Member GoodQame. The motion passed with all Members present voting "aye ". City of Clermont MINUTES REGULAR COUNCIL MEETING • June 14, 2005 ADJOURN: With no further comments the meeting was adjourned at 8:38pm .., APPROVED: .• ~~ ER t „+C ((("' 'k Y ~ ` t R ~; f y4? ~~ Nn ~` ^ ,% ~. ...~,'' ~ r ., * ,: ~` r ` a" 4 Mayor Harold Turville Tracy Ackroyd, City Clerk • 6 ./ .......... • M~mc ~nd.um TO: Wayne Saunders, City Manager FROM: Preston Davis, Public Services Director DATE: May 26, 2005 SUBJECT: Highlander Hut Roof Replacement The Highlander Hut roof was damaged during the hurricanes. FEMA has the roof replacement on their list and we will be reimbursed some point in time. We have four (4) quotes for the roof replacement. Smith Roofing $12,475.00 Roof Top Services of Central Florida $9,750.00 Sunshine State Roofing Inc. $9,450.00 Sohn M. Smith Roofing $7,000.00 The only account that I can charge the roof repair to is 10549-54600 10549-54600 Remaining Funds $14,732.58 Woman's Club Roof Replacement is pending Which will be charged to this account $10,500.00 I~emainirlg $4,232.58 Highlander Hut Roof Replacement $7,000.00 Remaining -$2,767.42 I recommend awarding the roof replacement to John M. Smith Roofing for $7,000.00. U • Memo To: Wayne Saunders, City Manager Frorre Tamara Richardson, PE, City Engin r CC: Date: June 7, 2005 Re: Lift Station Panel Upgrades Bid Results The Lift Station Panel Upgrade Project consists of replacing the control panels for 12 older lift stations throughout the City's wastewater collection system. The project will bring the panels up to current electrical codes as well provide compatibility between the panels and the new telemetry system. The City of Clermont and the City's consultant, Hartman and Associates, bid the Lift Station Panel Upgrade project out to bid on three separate occasions. Each time the City received • limited bids and the bids far exceeded the project budget. A summary of the bidding history is listed below. Bid Date Com an Bid Amount August 31, 2004 Orange Electric Company $289,500.00 November 29, 2004 Sinns & Thomas Electrical Contractors, Inc. $571,090.00 March 8, 2005 Curry Controls Company $344,000.00 Utility Technicians, Inc. $373,318.00 Since the bidding climate has not been favorable for the project, staff is requesting Council approval to reject all bids and negotiate with an electrical contractor and suppliers to obtain a more reasonable price.