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07-17-1984 Workshop Meeeting . e CITY OF CLERMONT MINUTES WORKSHOP MEETING July 17, 1984 A Workshop Meeting of the City Council of the City of Clermont was held Tuesday, July 17, 1984 in the City Hall Conference Room. The Meeting was called to order by Mayor Beals at 7:00 p.m. with the following Council Members in attendance: Henry, Pool, Cole and Turville. Other City Officials present were City Manager Forbes and Finance Director Saunders. Mr. Forbes stated that the purpose of the meeting was to continue reviewing the Proposed 1984-85 Budget. PROPOSED SEWER RATE ORDINANCE He explained that the DER had rejected our current Sewer Rate Ordinance in our application procedure for grant funds to expand the Waste Treatment Plant. He stated that the DER has requested a rate schedule which has a flat rate plus a variable user charge. Mr. Saunders then explained the proposed Sewer Rate Ordinance which was developed according to EPA regulations. He stated that the Ordi- nance would have to be adopted prior to receiving the grant, but the effective date would be 1986. Mr. Saunders further explained that the rates not only had to incorporate a variable user charge, but sufficient revenues must be generated to pay all estimated operation and maintenance expenses of the sewer system. The proposed fee schedule would establish a flat rate of $13.50 per month for single family dwellings, and a 20 cents per thousand gallons of water used after the first 3,000 gallons with a maximum variable charge of $3.00. The other catagories of users would increase at the same percentage rate but still maintain the $3.00 maximum. The maximum for multi-family units would be $3.00 per unit. After much discussion, it was the consensus of the Council to submit the proposed Ordinance to the DER. Mr. Forbes stated that if the DER would not accept this Ordinance, we probably would be required to hire a User Rate Consultant to develop a proposal. TELEPHONE FRANCHISE AGREEMENT Mr. Forbes then reviewed the proposed Telephone Franchise Agreement ~ which will be presented to United Telephone for their consideration. It. was the consensus of the Council to renegotiate the telephone fran- chise agreement using a franchise fee of 1.5% of gross revenues, and to require pay phones as a public service in various parts of the City. The draft agreement was reviewed and Council Members agreed that the draft shouldbe sent to the phone company for their comments. PROPOSED 1984 - 1985 BUDGET VEHICLE REPLACEMENT City Manager Forbes then directed the Council's attention to the Vehicle Replacement Plan. He stated that the only remaining Capital Outlay request to be discussed was replacement vehicles. He then distri~uted a summary list of all City vehicles and proceeded to discuss'each vehicle requested, which included: the City Manager's car, the Public Works Director's car, two cars for the Police Department, a truck for the Water Department and a flat bed dump truck for the Public Works Department. It was explained that since it was the consensus of the Council to add another police officer next year, there would be a need for an additional back-up vehicle in that department. After discussing this need with Chief Tyndal, it was recommended to take the Public Works Director's car (which is to be replaced) and transfer it to the Police Department as a back up vehicle. After some discussion -- - e . CITY OF CLERMONT MINUTES WORKSHOP MEETING July 17, 1984 and no Council objections on the two new police vehicles, the City Manager's and Public Works Director's vehicles to be replaced, the Water Department's request for a truck was discussed. After some discussion, it was the consensus of the Council that there was not sufficient justification for this replacement at this time, and the request was omitted. The flat bed dump truck for the Public Works Department was then discussed in detail. An alternative to this request was explained by Mr. Forbes which would be to budget $10,000 for the purchase of a crew cab truck and budget $4,000 to rebuild the old flat bed truck, and eliminate the request for a new one. It was the consensus of the Council to make this change. POLICE OFFICER Mr. Forbes then discussed the cost of adding an additional police office next year. Mr. Saunders stated that the cost would be approximately $15,900. Mr. Forbes then outlined how an additional officer could be used and proposed that the $6,000 now budgeted for part-time help plus an additional $6,000 be placed in regular salaries to fund the additional officer. He further stated that with these amounts, he would be able to hire the officer in December. It was the consensus of the Council to make this adjustment to the proposed budget. BUDGET ISSUES Mr. Forbes then directed the Council's attention to Page 6 of the proposed budget which lists Budget Issues. Numbers 1, 2 and 3B had been discussed previously, so issue 3C to transfer $40,000 to the Capital Replacement Fund was discussed and the Council had no objections to this transfer. The Fire Chief's request for a replacement fire truck was then discussed. Mr. Forbes stated that the truck being requested was a tele-squirt model and explained four options on how it would be purchased and why it was needed. Much discussion ensued on whether to purchase a new Class A Pumper with a tele-squirt to replace a 1952 pumper, or whether to have a tele-squirt placed on the existing truck. Council Member Turville inquired about the possibility of converting the City's 1963 model fire truck to a tele-squirt. Mr. Forbes stated that he had been told this could be done, but it would probably cost about $70,000. He did not recommend this option for a truck that is already 22 years old. It was explained that the new truck could be purchased under a lease purchase plan which would not affect the proposed budget. The lease purchase would require a 20% down payment or approximately $30,000 which would be taken from the Capital Replacement Fund and the remainder financed over seven years. This would provide the advantage of having the truck now and paying for it over a period of years. After consider- able discussion, the Council directed Mr. Forbes to ask for proposals or bids on the new truck and proposals for converting the 1963 truck to a tele-squirt. There being no further business, Meeting adjourned at 9:05 p.m. ATTEST: CITY CLERK .~