2007-01
Contract #SK31412
COST SHARE AGREEMENT
BETWEEN THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT
AND
CITY OF CLERMONT
PURSUANT TO THE DISTRICT'S
WATER PROTECTION & SUSTAINABILITY PROGRAM
For good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto agree as
follows:
Purpose of Agreement. This cost share agreement is authorized by the St. Johns River Water
Management District ("the District") from funding designated for construction of alternative
water supplies pursuant to the Florida Water Protection & Sustainability Program ("the
Program"), which is governed by sections 373.0831 and 373.1961 Fla. Stat. (2005). Funding
received through this Agreement shall be used solely for the construction of the alternative water
supply project identified in Exhibit A, Statement of Work and Exhibit B, Supplemental
Information Package ("the Project"). Recipient hereby agrees that funding received from the
District for the Project may not be used for any work associated with the research, design, and
permitting aspects of the Project. This agreement consists of the following items: Exhibit A,
Statement of Work, Exhibit B, Supplemental Information Package, Exhibit C, Cost Schedule,
Attachment 1, District Supplemental Instruction, Attachment 2, Notice to Proceed, and all other
attachments and exhibits.
2. Execution of Agreement. This cost share agreement shall constitute an offer until authorized, signed
and returned to the District by Recipient. Failure to do within sixty (60) days of receipt shall result in
a retraction of this offer by the District.
Term of Agreement. This Agreement shall extend from the Effective Date through March 31, 2008
("Completion Date").
The Effective Date of this Agreement shall be the date upon which the last party to this
Agreement has dated and executed the same. Recipient shall not be eligible for reimbursement for
any work that is commenced, or costs that are incurred, prior to the Effective Date.
4. Scope of Project. Recipient shall commence work funded hereunder ("the Work") within fifteen
(IS) days after receipt of the fully executed Agreement from the District, and shall prosecute the
Work diligently in accordance with Exhibit "A", "Statement of Work" (attached), and Exhibit "B",
Supplemental Information Package (attached). Recipient shall not commence work in subsequent
fiscal years, until the District issues a written Notice to Proceed (Attachment 2).
Permits. Recipient is required to obtain any and all permits from governmental entities that are
necessary for performance of the Work. Any Work not properly permitted prior to implementation
or completed without proper permits shall not be considered in compliance with this Agreement,
shall not constitute Work performed hereunder, and shall not be approved for payment by the
District. Recipient shall be solely responsible for any fines or penalties associated therewith and the
cost of removal of said unauthorized construction.
6. Legislative Requirements. The Florida Legislature requires recipients of funds granted through the
Program to meet several specific conditions. The Recipient must provide the District with written
assurance of its continued qualification under these requirements with submittal of its invoice in
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Contract #SK31412
order to continue to receive funding hereunder. Details concerning these requirements appear in
subsections 373.1961(3)(c), (e) and (j), Fla. Stat.
A Recipient receiving funding through this Agreement that operates a public water supply utility
shall be required to develop a rate structure for water customers in the service area of the funded
utility that will: (1) promote the conservation of water; and (2) promote the use of water from
alternative water supplies.
Project Management. The parties shall designate Project Managers, who shall be responsible for
overall coordination, oversight, and management of the Work. The parties agree to the following
persons being designated as Project Manager:
DISTRICT
John Wester
St. Johns River Water Management District
4049 Reid Street
Palatka, Florida 32177
(386) 329-4457
E-mail: jwester@sjrwmd.com
RECIPIENT
Tamaza Richardson, Project Manager
City of Clermont
P. O. Box 120219
Clermont, Florida 34712-0219
(352) 241-7335
E-mail: trichazdson@clermontfl.org
8. Change in Project Manager. Either party to this Agreement may change its Project Manager by
providing not less than three (3) working days prior written notice of the change to the other
Pazh'•
9. Notices. All notices to each party shall be in writing and shall be either hand-delivered or sent
via U.S. certified mail to the respective party's Project Manager at the names and addresses
specified above. All notices shall be considered delivered upon receipt. Should either party
change its address, written notice of the new address shall be sent to the other parties within five
business days. Except as otherwise provided herein, notices may be sent via a-mail or fax, which
shall be deemed delivered on the date transmitted and received.
10. Quarterly Progress Reports. Recipient shall provide to the District regular project update/status
reports by September 1 ~`; December 1 S`; March 15L and June 1 S` of each year. Reports will provide
detail on progress of the Project and outline any potential issues affecting project completion or the
overall schedule. Status reports may be submitted in any form agreed to by District's Project
Manager and the Recipient, and may include emails, memos, and letters.
11. Annual Update. In accordance with section 373.0361 (7) (b), Fla. Stat., the Recipient shall
provide an annual update to the District detailing the progress of the project.
12. Performance Monitoring. For as long as the Project is operational, the District shall have the right
to inspect the operation of the Project during normal business hours upon reasonable prior notice.
Recipient shall make available to the District any data that is requested pertaining to Project
performance.
13. Liability and Insurance. Each party to the agreement is responsible for all personal injury and
property damage attributable to the negligent acts or omissions of that party and the officers,
employees and agents thereof. The parties further agree that nothing contained herein shall be
construed or interpreted as denying to any party any remedy or defense available to such parties
under the laws of the State of Florida, nor as a waiver of sovereign immunity of the State of Florida
beyond the waiver provided for in section 768.28, Fla. Stat., as amended. Each party shall acquire
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Contract #SK31412
and maintain throughout the term of this agreement such liability, workers' compensation, and
automobile insurance as required by their current rules and regulations.
14. Diversity. The District is committed to the opportunity for diversity in the performance of all
procurements, and encourages its prime vendors (contractors and suppliers) to make good faith
efforts to ensure that women and minority-owned business enterprises (W/NIBE) are given the
opportunity for maximum participation as the second- and lower-tier participants. To this end, as
requested, the District will assist the Recipient by sharing information on W/MBEs to encourage
their participation.
15. Amount of Funding. For satisfactory performance of the "Work", the District agrees to pay the
Recipient a sum in the amount not to exceed $680,000 or up to twenty percent (20%) of the total
construction costs, whichever is less. The Recipient shall provide at least sixty percent (60%) of
the construction costs, unless a different amount is authorized pursuant to section 373.1961(3)(e),
Fla. Stat. The Recipient shall notify the District's Project Manager in writing upon receipt of
additional State funding for the completion of the Project.
Multi-Year Funding Allocation. The following represents the anticipated amount of funding
the District may authorize for each fiscal year. This information is provided for planning
purposes only, and does not represent a commitment on the part of the District. The District
reserves the right to revise these amounts annually, prior to the beginning of each Fiscal Year.
Fiscal Year 2007: $520,000
Fiscal Year 2008: $160,000
16. Funding Contingency: Funding for each applicable fiscal year of this Agreement is at all times
contingent upon funding, which may include a single source or multiple sources, including, but
not limited to: (1) ad valorem tax revenues appropriated by the District's Governing Board; (2)
annual appropriations by the Florida Legislature, or (3) appropriations from other agencies or
funding sources. Agreements that extend beyond the current Fiscal Year are subject to annual
appropriation of funds, in the sole discretion and judgment of the District's Governing Board, for
each succeeding year. Should the Work provided for hereunder not be approved, in whole or in
part, for funding by an external funding source, or the Governing Board in succeeding years, the
District shall so notify Recipient and this Agreement shall be deemed terminated for convenience
in accordance with Paragraph 22, TERMINATION OF AGREEMENT, five (5) days after receipt
of such notice, or within such additional time as the District may allow.
17. Fiscal Year. For the purpose of this Agreement, Fiscal Year is defined as the period beginning
October 1 and ending September 30.
18. Payment of Funds. All invoices shall reference the contract number shown on the first page of
this Agreement, and shall be submitted either by mail to the St. Johns River Water Management
District, Director, Division of Financial Management, 4049 Reid Street, Palatka, Florida 32177 or
by email to acctpay@sjrwmd.com. Contractor shall transmit invoices using only one of the
above two methods, but not both. Recipient shall submit itemized quarterly invoices for
reimbursement based upon the actual Work performed and shall bill as per Exhibit C, Cost
Schedule. The District will reimburse the Recipient up to twenty percent (20%) of actual
construction costs, but in no event shall the amount exceed $680,000. The invoice shall include
receipts from contractors and/or suppliers for the specified construction expenditures and proof of
payment (check number or copy of cancelled check), and verification of the Project complying
with local and state building requirements, including verification of any required permits. The
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Contract #SK31412
District may request supporting information to document invoices as needed. All documentation
required for verification of invoices shall be received and approved by the District prior to release
of payment. Invoices that do not correspond to the Cost Schedule or other requirements of this
paragraph will be returned to Recipient without action within twenty (20) business days of receipt
and shall state the basis for rejection of the invoice. Payments shall be made within forty-five (45)
days of receipt of an invoice that conforms to this paragraph. The provisions in this paragraph
relating to payment of funds shall supersede any other provisions or attachments contained in this
Agreement.
19. Final Payment. The final invoice to the District must be received not later than ninety (90) days
after the Completion Date.
20. Price Escalation. No price adjustments will be approved during the term of this Agreement.
This includes, but is not limited to, adjustments due to cost of living increases and/or unforeseen
site conditions.
21. Repayment of Funds. Funds shall be subject to repayment by Recipient after expiration of this
Agreement if, upon apost-project audit examination, the District finds that: (1) Recipient has spent
funds for purposes other than those provided for herein, (2) Recipient has received duplicate funds
from the District for the same purpose, and/or (3) Recipient has received more than one hundred
percent (100%) contributions for the project through cumulative public agency cost-sharing funding.
22. Termination of Agreement. If the Recipient materially fails to fulfill its obligations under this
. Agreement, including the specific milestones established in the Agreement, the District shall provide
written notice of the deficiency by forwarding a Notice to Cure, citing the specific nature of the
material breach. The Recipient shall have thirty (30) days to cure the breach. If the Recipient fails to
cure the breach within the thirty (30) day period, the District shall issue a Termination for Default
Notice. Should the District terminate for default in accordance with this provision, the District shall
be entitled to recover procurement costs in addition to all other remedies under law and/or equity.
The District may terminate this Agreement at any time for convenience upon thirty (30) calendar
days prior written notice to the Recipient.
Notwithstanding anything in this Agreement to the contrary, the District reserves the right to
terminate the Agreement immediately without notice in the event any of the representations
contained in the Project Proposal are found to be false or if the Recipient fails to complete the
construction and performance of all work items described in Exhibit A, Statement of Work.
In the event an Agreement is terminated, the District shall ensure all unspent funds are made
available for use in the Program.
23. Failure to Complete Project. In the event Recipient fails to complete the Project, Recipient shall
refund to the District all funds that have been provided to Recipient pursuant to this Agreement;
provided, however, that the District, in its sole judgment and discretion, may determine that
Recipient has failed to complete the Project due to circumstances that are beyond Recipient's control,
or due to a good faith determination that the Project is no longer environmentally or economically
feasible, in which event the District may excuse Recipient from the obligation to return the funds
provided hereunder. If the Project has not been completed within 30 days after the Completion Date,
Recipient shall provide the District with notice regarding its intention as to completion of the Project.
The parties shall discuss the status of the Project and may mutually agree to revise the Completion
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Contract #SK31412
Date or the scope of the Project. Failure to complete the Project within 180 days of the then-current
Completion Date shall constitute failure to complete the Project for the purposes of this provision.
24. Interest of Recipient. Recipient certifies that no officer, agent, or employee of the District has
any material interest, as defined in chapter 112, Fla. Stat., either directly or indirectly, in the
business of Recipient to be conducted hereby, and that no such person shall have any such
interest at any time during the term of this Agreement.
25. Independent Contractor. Recipient is an independent contractor. Neither Recipient nor
Recipient's employees are employees of the District. Recipient shall have the right to control and
direct the means and methods by which the Work is accomplished. Recipient is solely
responsible for compliance with all labor and tax laws pertaining to it, its officers, agents, and
employees.
26. Non-lobbying. Pursuant to section 216.347, Fla. Stat., as amended, Recipient agrees that funds
received from the District under this Agreement shall not be used for the purpose of lobbying the
Legislature or any other state agency.
27. Release of Information. Records of Recipient that are made or received in the course of
performance of the Work may be public records that are subject to the requirements of chapter
119, Fla. Stat. Each party reserves the right to cancel this Agreement for refusal by the other party
to allow public access to all documents, papers, letters, or other material related hereto and
subject to the provisions of chapter 119, Fla. 5tat., as amended.
28. Audit: Access to Records. Contractor agrees that the District or its duly authorized
representatives shall, until the expiration of five (5) years after expenditure of funds hereunder,
have access to examine any of Contractor's books, documents, papers, and other records
involving transactions related to this Agreement. Contractor shall preserve all such records for a
period of not less than five (5) years. Payment(s) made hereunder shall be reduced for amounts
charged that are found on the basis of audit examination not to constitute allowable costs.
Contractor shall refund any such reduction of payments. All required records shall be maintained
until an audit has been completed and all questions arising from it are resolved. Contractor will
provide proper facilities for access to and inspection of all required records. In addition, state
and/or federal funds have been utilized by the District, in whole or in part, to fund this
Agreement. As a result, the District may be subject to state audit under the Florida Single Audit
Act, section 215.97, Florida Statutes, or federal audit, regarding the expenditure of these funds.
Contractor shall fully cooperate with any state or federal audit in the same manner as a District
audit, as provided above.
29. Florida Single Audit Act. The Florida Single Audit Act (FSAA), section 215.97, Florida
Statutes, applies to all sub-recipients of state financial assistance, as defined in section
215.97(1)(q), Florida Statutes, that is awarded by the District through a project or program that is
funded, in whole or in part, through state financial assistance to the District. This Agreement
involves the disbursement of state funding in the amount of $340,000. If any state funding is
involved, the Recipient is potentially subject to the FSAA. In such event, if Recipient receives
more than $500,000 of state financial assistance during the course of its fiscal year, which
includes assistance derived from District and non-District programs, Recipient is subject to
compliance with the FSAA. In such event, not later than 20 days after preparation, Recipient
shall provide the District with a copy of the audit it prepares in compliance with the FSAA, as it
pertains to the Work performed under this Agreement. This information shall be directed to: St.
Johns River Water Management District, Mr. Greg Rockwell, Director, Division of Financial
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Contract #SK31412
Management, 4049 Reid Street, Palatka, FL 32117. Recipient has the sole and complete duty of
ensuring compliance with the FSAA
30. Royalties and Patents. Recipient shall pay all royalties and patent and license fees necessary for
performance of the Work and shall defend all suits or claims for infringement of any patent rights
and save and hold the District harmless from loss on account thereof.
31. Governing Law. This Agreement shall be construed according to the laws of the State of Florida.
32. Venne. In the event of any legal proceedings arising from or related to this Agreement, venue for
such proceedings shall be in Orange County, Florida.
33. Attorney's Fees. In the event of any legal or administrative proceedings arising from or related to
this Agreement, including appeals, each party shall bear its own attorney's fees.
34. Waiver of Right to Jury Trial. In the event of any civil proceedings arising from or related to
this Agreement, Recipient hereby consents to trial by the court and waives its right to seek a jury
trial in such proceedings, provided, however, that the parties may mutually agree to a jury trial..
35. Construction of Agreement. This Agreement shall not be construed more strictly against one
party than against the other merely by virtue of the fact that it may have been prepared by counsel
for one of the parties, it being recognized that both parties, have contributed substantially and
materially to the preparation hereof.
36. Entire Agreement. This Agreement, upon execution by Recipient and the District, constitutes
the entire agreement of the parties. The parties are not bound by any stipulations, representations,
agreements, or promises, oral or otherwise, not printed or inserted herein. Recipient agrees that no
representations have been made by the District to induce Recipient to enter into this Agreement
other than as expressly stated herein. This Agreement cannot be changed orally or by any means
other than written amendments referencing this Agreement and signed by all parties.
37. Separate Counterparts. This Agreement may be executed in separate counterparts, which shall
not affect its validity.
IN WITNESS WHEREOF, the St. Johns River Water Management District has caused this
contract to be executed this ~$,_ day of -~f},t>GL~~ G , 2006, in its name by its Executive
Director, and the Recipient has caused this Agreement to be executed on the day and year written below in
its name by its duly authorized representatives, and, if appropriate, has caused the seal of the corporation to
be attached.
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Contract #SK31412
IN WITNESS WHEREOF, the St~.,,Jo~hns River W ter Management District has
caused this contract to be executed this 1'~,~A" day of , 2007, in
its name by its Executive Director, and the Recipient s caused t Agreement to be
executed on the day and year written below in its name by its duly authorized
representatives, and, if appropriate, has caused the seal of the corporation to be attached.
ST. JOHNS RIVER WATER CITY OF CLERMONT
MANAGEMENT DISTRICT
c,_ .,
Kirby B. reen III, xecutive Director
~I~rrl .S. ~r~i; I ~
Typed Name and itle ~
Date:...,
i ~y ~o0 7
APPROVED BY THE OFFICE
OF GENERAL C SEL
~.
Stanley J. Niego, S'r. Assistant General Counsel
Date:
~~,u~ ~ ~ a , z~ o~
Attest:
~~ a ~y C~~t o y , C o~k-~.l L' .j ~ tom.
yped Name and Title
7
Contract #SK31412
EXHIBIT A
STATEMENT OF WORK
WATER PROTECTION AND SUSTAINABILITY PROGRAM
L INTRODUCTIONBACKGROUND
The Florida Water Protection and Sustainability Program (WPSP) was created through passage of Senate
bills 360 and 444 during the 2005 legislative session and were subsequently signed into law by Governor
Jeb Bush. The purpose of this program is to provide cost-share funding for construction of alternative
water supply projects. The St. Johns River Water Management District (District) will implement the
program within its region as described below.
To be considered eligible for this cost-share funding program, projects must first be identified in the
District Water Supply Plan (DWSP). After projects are incorporated into the DWSP, they are further
evaluated as to their suitability for this funding program. The identification of water supply development
projects in the DWSP does not guarantee funding assistance through this funding program. For the
purpose of this program, cost sharing is identified as reimbursement by the District for construction costs
of alternative water supply development projects.
Projects were evaluated in accordance with legislation requiring consideration of 12 specific factors,
along with four additional factors added by the Governing Board and supplemental information provided
by the sponsors. The results of the evaluations and proposed funding levels for FY 07 were presented at a
public meeting held at the District on July 12, 2006. On August 8, 2006, the District's Governing Board
gave final approval of the projects and funding levels for FY 07.
The Clermont Reclaimed and Stormwater System Expansion Project was approved. The City of
Clermont (City) is the lead agency on this project.
IL OBJECTIVE:
To maximize the use of reclaimed water, meet significant reuse demands, increase recharge and reduce
groundwater withdrawals.
III. SCOPE OF WORK:
This project involves construction of a master lift station and 5.5 miles of 12" and 16" diameter force
mains, which will allow for the transfer of wastewater from the City's Westside Wastewater Treatment
Plant to the East Side Water Reclamation Facility.
IV. TASK IDENTIFICATION:
The City shall be responsible for the following:
• Obtaining project final design, construction plans and specifications
• Providing a copy of City's executed construction contract documents to the District's Project
Manager
• Providing copies of ,any subsequent change orders to the contract to the District's Project
Manager
• Obtaining all required permits, including right of access to the project site, related to project
construction and subsequent operation of the facility
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Contract #SK31412
• Compliance with all permits
• Procurement for project construction
• Supervision and inspection of construction
• Construction contract administration
• Timely submittal of invoices for actual construction costs in accordance with the cost share
agreement (i.e. quarterly, with appropriate substantiation) to enable proper review by the
District's Project Manager prior to payment authorization.
• Progress reports to the District's Project Manager identifying project progress to date, key
milestones reached, overall project schedule versus time for project completion, key issues to be
resolved, project time and projected costs versus actual cost to date.
• Certification of construction phase completion by a Professional Engineer registered in the State
of Florida
• Compliance with cost accounting practices and procedures required for reimbursement of funds
expended for the Florida Water Protection and Sustainability Program.
V. TIMEFRAMES AND DELIVERABLES
• City shall commence work under the Agreement within fifteen (15) calendar days after the
effective date of the Agreement
• City shall provide District copies of the construction contract bid documents and the Cost
Schedule for the awarded construction contract within thirty (30) days of contract award. The
Cost Schedule, and the reimbursement percentage calculation, described in Section VI, below,
shall be incorporated into this agreement as Exhibit C.
• City shall provide certification of construction completion within thirty (30) days of project
completion.
• City shall complete the project, including all tasks defined in this Agreement no later than March
31, 2008.
VL CONTRACT BUDGET
The estimated total construction cost of this project is $3,400,000. The total not to exceed cost share is as
follows:
FY07: $520,000
FY08: $160,000
Total: $680,000
District shall reimburse City up to twenty percent (20%) of construction cost eligible in accordance with
the WPSP, limited to an amount not to exceed $680,000.
District's quarterly reimbursement to City shall be a percentage of the amount paid the contractor during
the reimbursement period. The percentage shall be calculated based on the amount allocated by District
divided by the amount of the construction contract represented by the Cost Schedule. In the event the
project is completed below the contracted price, District shall reimburse City the amount of the remaining
funds provided for in this Agreement up to an amount not exceeding twenty percent (20%) of the total
project cost or the total value of that portion of the as-built project that is eligible for WPSP funding,
whichever is less.
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Contract #SK31412
EXHIBIT B
SUPPLEMENTAL INFORMATION PACKAGE
Page 10 of 13
FY2007 Updates Only
Clermont Reclaimed and Stormwater System Expansion Project
Alsa ~. G ~~ n1o~ to l~ F
FY2007 Updates Only
gO~LE Engineering Excellence Since 1942
320 East South Street Employee Owned
Orlando, FL 32801
TEL: (407)425-1100
FAX: (407)422-3866
www.boyleengineering.com
Mr. John F. Wester July 6, 2006
ST. JOHNS RIVER WATER MANAGEMENT DISTRICT 00190 00
P.O. Box 1429
Palatka, Florida 32178-1429
St Johns River Water Mana>7emer-t District'+'Vzt~:r Protection and_Stbstainal',ility
Pro ram-Supplemental Information Re nest for the Csty of .Clermont Updates
Enclosed herewith is the updated City of Clermont's response to the District's request :for
supplemental information on the following four (4) projects:
• Stormwater Storage Treatment Facilities
• P_eil~!iroed ~:~ater Distribution Transmission ia'acili~ios
• West Side Wastewater Blow Diversio,~
• East Side WRF Improvements
Please advise us if you require any additional assistance. Thank you Tor your assistance and
cooperation. __ __ _
Boyce Engineering Corporation
Dwa e I~reidler
Yn
Senior Engineer
ST JUWN~ 1311l~l~ VV~ ...
MAfVAGEMENT Ot~7RIC1"
PALATKA, FLORIDA
MAIL. CENTER
Enclosure: St. Johns River Water Management District Water Protection and Susta.inability
Program-Supplemental Information .Request for the City of Clermont Project
Updates (July 6, 2000)
Copy to: Tamara Richardson, PE, City of Clermont w/attachment
Victor Godlewski, Jr., PE
B:\Orlandol0rlando -Projects\C98-Clermont\C98-20T00\DOCS\SJ FundinglWester7-6-06.doc
BOVLE ENGINEERING CORPORATION
® necycled Paper
Fiscal Year 2006/2007
St. Johns River Water Management District
Water Protection and Sustainability Program
Supplemental Information Request
for
City of Clermont Projects:
Stormwater Storage Treatment Facilities
Reclaimed Water Distribution Transmission Facilities
West Side Wastewater Flow Diversion
East Side WRF Improvements
July 6, 2006
SECTION I
1. What is the current status of the ro'ect?
West Side East Side Reclaimed Water Stormwater
Wastewater WRF Distribution/Transmission Storage/Treatment
Flow Improvements Improvements Facilities
Diversion
Status Beginning Beginning Planning Phase to Begin Discussing
Final Design Final Design Later in 2006 Concept with
_ Potential Partners
2. What are the estimated start and end dates for the construction chase?
West Side East Side Reclaimed Water Stormwater
Wastewater WRF Distribution/Transmission Storage/Treatment
Flow Improvements Improvements Facilities
Diversion
Start Jan. 2007 Jan. 2007 Oct. 2007 To be scheduled
~~ End Dec. 2007 Feb. 2008 Se t. 2008 To be scheduled
3. Provide a current estimate of the capital costs as defined in 37?.019(2) Florida
Statutes (i.e. "Capital costs" means planning, design, engineering, and project
construction costs .List the costs for each of the four cafe ories.
West Side
Wastewater East Side Reclaimed Water Stormwater
Flow
Diversion WRF
Improvements Distribution/Transmission
Improvements Storage/Treatment
Facilities
Million $ (Million $) Million $ (Million $
Plannin $.05 $.025 $.10 $.025
Desi n $.10 $.075 $.20 $.075
En ineerin $.35 $.20 $.50 $.20
Construction $3.4 $3.0 $8.5 $2,5
Costs
4. Does the project prevent or limit adverse water resource impacts? Briefly
explain how.
Yes, further development and expansion of the City's reclaimed water system will
lessen the City's reliance on groundwater for water supply. Less groundwater
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withdrawal will result in positive impacts on groundwater levels. This should in turn
be beneficial to surface features like lakes and wetlands.
5. Does the project reduce competition for water supplies? Briefly explain how.
Yes, the City of Clermont's approach to using all of its reclaimed water for
beneficial reuse will result in an overall decrease in demand for groundwater.
Therefore, the City will needs less groundwater to meet its water supply needs.
6. Does the project replace traditional sources of water in order to help
implement a minimum flow or level? Briefly explain how.
No
7. If you are implementing agoal-based water conservation program pursuant to
373.227 FS, have you achieved the targets for that program? Briefly describe.
The targets for the City of Clermont water conservation plan are included in the
City's consumptive use permit. The District included reduction in per capita
consumption as part of the permit. The City has outperformed these goals.
8. Show the quantity of water produced by the nroiect as compared to its cost
West Side
Wastewater East Side Reclaimed Water Stormwater
Flow WRF Distribution/Transmission Storage/Treatment
Diversion Improvements Improvements Facilities
Total
Project $3.9 $3.3 $9.3 $2.8
Capital
Costs
(Million $
Total
Anticipated 0.8 4.0 4.0 1.0
Reclaimed
Water
Produced
MGD)
Cost per $4.88/gallon $2.96/gallon $2.33/gallon $2.80/gallon
Gallon
Produced
9. Is construction and delivery of reuse water to end users a major component of
the project? If so, briefly describe the implementation of reuse water to end
users.
Page 3 of 7
Yes, the City of Clermont is implementing a comprehensive public access reuse
system within its East Service Area. The primary goal of this program is to
significantly reduce the amount of groundwater that is needed to support irrigation
needs within the City's East Service Area. This is the area of the City that is
receiving most of the development interest. Many subdivisions already have
reclaimed water systems constructed as part of the infrastructure improvements
that were provided as part of land development activities. Presently, these systems
are being supplied with potable water until reclaimed water is available. The City
plans to connect existing and future subdivisions to its reclaimed water system. in
addition, some commercial properties will also be irrigated with reclaimed water.
10. Will the project be implemented by amulti-jurisdictional water supply entity
or regional water supply authority? If so, briefly describe.
No.
11. Is the project part of a plan to implement two or more alternative water supply
projects all of which will be operated to praduce water at a uniform rate?
Explain briefly.
Yes, the City is exploring other sources of water to support its reclaimed water
system. These sources include stormwater, surface waters and interconnections
with other reclaimed water systems.
12. Show the percentage of project costs to be funded by the water supplier or
water user, broken down by calendar year.
The City of Clermont intends to fund all of the proposed projects through a
combination ofi funding sources including impact fees and user charges.
13. Provide a project timeline, or work breakdown structure, that details the
overall project timeframe, broken down by planning, design, engineering, and
nr~iect construction phases.
West Side East Side Reclaimed Water stormwater
Wastewater WRF Distribution/Traps- Storage/Treatment
Flow Diversion Improvements mission Facilities
Im rovements
Planning, Start Oct. 2005 Oct. 2005 July 2006 To be scheduled
and
Desi
n
g
,
Engineering
Phases
End
Dec. 2006
Dec. 2006
Aug. 2007
To be scheduled
Construction Start Jan. 2007 Jan. 2007 Oct. 2007 To be scheduled
Phase
End Dec. 2007 Feb. 2008 Se t. 2008 To be scheduled
Page 4 of 7
14. Is your project a subsequent phase of an alternative water supply project that
is under way? Briefly explain.
No.
15. Provide a letter, attesting to, and signed by your auditors of record of your
current annual financial report, as to whether and in what percentage your
entity is transferring water supply system revenues to the local government
general fund in excess of reimbursements for services received from the
general fund, including direct and indirect costs and legitimate payments in
lieu of taxes based on your most recent certified financial audit.
The requested letter is attached.
16. Provide the list of permits required to proceed with the project along with
their anticipated approval dates.
The key permits are listed in the table below:
West Side East Side WRF Reclaimed Water Stormwater
Wastewater Improvements Distribution/Trans- Storage/Treatment
Flow Diversion mission Facilities
Im rovements
Application in Application in Application in
FDEP Facility Progress Progress Progress
Permit Approval Date: Approval Date: Approval Date: To be scheduled
Sept 2006 Sept 2006 Jul 2006
Application in Application in
FDEP Progress Progress
Stormwater Approval Date: Approval Date: N/A To be scheduled
Permit Sept 2006 Sept 2006 ~
17. Has your entity budgeted and funded this project internally?
The City of Clermont has funded the West Side Wastewater Flow Diversion
Project, the East Side WRF Improvements Project and portions of the Reclaimed
Water Distribution/Transmission Improvements Project.
18. If your entity has budgeted and funded this project, when will those budgeted
funds be made available for use?
The City is already expending funds for the planning and design of the West Side
Wastewater Flow Diversion Project and the East Side WRF Improvements project.
The City will continue to allocate funds as needed to move these projects forward
as well as the other projects that have been discussed herein:
Page 5 of 7
19. What percentage of funding are you requesting for your project construction
costs?
The City is currently planning to fund each project in its entirety. However, the City
is very interested in the possibility of receiving a grant to help offset some of the
costs associated with its comprehensive water reuse program. The City desires the
maximum grant funding level possible.
SECTION II
Rate Structures
Provide substantiation of your water utility's response to meet the following
requirement:
Development of rate structures for water customers in the service area of the
funded utility that will:
A. Promote the conservation of water
The City adopted a conservation rate structure in April 2001. The current rate
schedule for single family water services is summarized below:
Consumption Inside City Rate Outside City Rate
Base Charge $5.48/month $6.85/month
1,000-10,000 gallons _ $1.10/lcgals. $1.38/lcgals
11,000-20,000 gallons $1.43/lcgals $1.79/lcgals
21,000-30,0000 gallons $2.20/lcgals $2.75/lcgals
Over 30,0000 gallons $3.00/lcgals $3.75/kgals
B. Promote the use of water from alternative water supplies
Currently, all of the City's reclaimed water is sent to the Kings Ridge development
and used for irrigation of the golf course and residential properties. The reclaimed
water is sold at a bulk rate.
Page 6 of 7
SECTION III
1. Please provide a contact person for questions related to the information you
have provided. Contact information should include name, title, telephone
number, mailing address and a-mail address.
Tamara Richardson, PE
Director of Engineering and Utilities
City of Clermont
P.O. Box 120219
Clermont, FL 34712-0219
Phone: 352-241-7335
E-mail: TRichardson@clermontfl.org
2. Mail the requested information to:
John F. Wester
St. Johns River Water Management District
Water Protection and Sustainability Program
4049 Reid Street
P.O. Box 1429
Palatka, FL 32178-1429
Telephone (386) 329-4457
Email Lwestcr c~1,_sj_nvmd.cor~
Fax (386) 329-4514
Page 7 of 7
Contract #SK31412
EXHIBIT C
COST SCHEDULE
To be incorporated into the Agreement as Exhibit C upon execution of the construction contract.
Page 11 of 13
Contract #SK31412
ATTACHMENT 1
DISTRICT SUPPLEMENTAL INSTRUCTION
Date: __ Contract Number:
Contract name:
To:
From:
Project Manager
The Work shall be carried out in accordance with the following Supplemental Instructions, issued in
accordance with the Agreement. The District's Project Manager, by issuance of these instructions, has
determined that they will not result in a change in the Total Compensation or the Completion Date. Prior to
proceeding in accordance with these instructions, please indicate your acceptance hereof as provided below
and return to the District's Project Manager.
1. Contractor's supplemental instructions:
2. Description of Work to be changed:
3. Description of supplemental instruction requirements:
Approved:
District Project Manager
CONTRACTOR approval: (choose one of the items below):
Approved:
(It is agreed that these instructions shall not result in a change in the
Total Compensation or the Completion Date.)
Date:
Date:
Approved: Date:
(Contractor agrees to implement the Supplemental Instructions
as requested, but reserves the right to seek a Change Order in accordance
with the requirements of the Agreement.)
Acknowledged:
Connie Rozier, Contracts Administrator
cc: Financial Management
Page 12 of 13
Date:
Contract #SK31412
ATTACHMENT 2
NOTICE TO PROCEED
DATE:
TO:
FROM: Connie Rozier, Contracts Administrator
RE: Notice to Proceed Work: Contract No. ,
By receipt of this Notice, the Executive Director of the District authorizes work to begin on the above-
referenced project for a total not to exceed amount of
Date of Commencement shall begin on and substantial completion achieved by Final
completion shall be
Kirby B. Green, III, Executive Director Date
Harold A. Wilkening III, P.E., Director, Date
Department of Resource Management
Date
cc: Financial Management
Page 13 of 13