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02-28-1984 Regular Meeting e CITY OF CLERMONT e MINUTES REGULAR COUNCIL MEETING February 28, 1984 The Regular Meeting of the City Council of the City of Clermont was held February 28, 1984 in the Council Chambers. The Meeting was called to order at 7:30 p.m. by Mayor Beals with the following Council Members in attendance: Mayor Pro Tem Pool, Council Member Henry, Council Member Cole, and Council Member Turville. Other City Officials present were: City Manager Forbes, City Attorney Baird, Finance Director Saunders, and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Council Member Pool followed by the repeating of the Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the Regular Meeting held February 14, 1984 and the Workshop Meeting held February 15, 1984 were approved as presented. REPORTS CITY MANAGER'S REPORT WORKSHOP It was reported that a Workshop with members of the Department of Environmental Regulation, the East Central Florida Regional Planning Council, and the Upper Palatlakaha Water Study was tentatively set for Wednesday, March 13, 1984 at 3:00 p.m. The purpose of this Workshop will be to determine if the City should apply to have the Clermont Chain of Lakes designated "Outstanding Florida Waters". All regu- latory implications should be discussed before such a designation is sought or applied for. SPRAYFIELD It was reported that the sprayfield should be completed by mid March and that the grass will be planted in April. ANDREW MORRIS REQUEST - 610 LAKE SHORE DRIVE It was reported that today, Mr. Andrew Morris had made a request to glass in the screened porch he was allowed to construct under a Conditional Use Permit granted in April of 1983 for expansion of a non conforming use. Mr. Morris had been allowed to construct a 10' x 43' screened porch under the CUP. Mr. Jack Sargent, a member of the Planning and Zoning Commission who was present in the audience, stated that he would like the Council to give careful consideration to what Mr. Morris' plans were on down the road for this home. He stated that he would be apprehensive in granting this request. After some discussion, it was the consensus of the Council to discuss this matter at the next Council Meeting. During the interim, the Council Members would look at the property in question. TIMERS FOR HIGHWAY 50 TRAFFIC SIGNALS It was discussed that if there were no objections, the City would like to purchase timers for the traffic signals on Highway 50. Use of the timers between the hours of 10:00 p.m. and 6:00 a.m. would save the City approximately $95 (there are five signals) per month in electrical costs. Four timers would need to be purchased (one signal already has the capability) at a cost of $323 each. The City would recoup the total cost in about thirteen months. e CITY OF CLERMONT e MINUTES REGULAR COUNCIL MEETING February 28, 1984 Page -2- Council Member Turville expressed his concern that trucks don't stop on red now, so a flashing yellow light for traffic on Highway 50 between between 10:00 p.m. and 6:00 a.m. wouldn't slow them down. He stated that he would prefer to have the timers set to begin at 12:00 midnight. After some discussion, it was the consensus of the Council to purchase the timers, and have them set to begin working at midnight. CTIC ASSOCIATES It was reported that if there were no Council objections, CTIC Associates of Arlington, Virginia would review the City's Franchise Agreement with Group W Cable Television, and submit recommendations to the City. After some discussion, it was the consensus of the Council to hire CTIC As- sociates to do this work. RESIGNATION FROM THE CODE ENFORCEMENT BOARD It was reported that Mr. Glenn Curtis had resigned from the Code Enforcement' Board, and City Manager Forbes asked the Council Members to help find a replacement. SLUDGE It was reported that if there were no Council objections, the City would be letting bids for the sludge from the treatment plant. The City of Clermont has sold this material in the past. It was the consensus of the Council to have the City Manager proceed with the bidding procedure. TWELFTH STREET BALL FIELD City Manager Forbes reported that the City was very please with the sign which was made by an inmate at Lake Correctional Institute, and placed at Kehlor Park. He stated that the City would like to have similar signs made and placed at all of the City parks. The ball field on Twelfth Street does not have a name, and Mr. Forbes asked for suggestions from the Council. After some discussion, it was the consensus of the Council to name the ball field "West Park" and proceed with having the signs made. VFW CARNIVAL Mr. Elbert Ritchie appeared before the Council to request permission to hold a carnival on the vacant lot east of City Hall from March 27th through April 3, 1984. He stated that the money raised from the Carnival would go toward the purchase of the Centennial Parade Trophies and other DAV civic projects. City Manager Forbes expressed his concern that the Carnival would be held too close to a Residential area. Mayor Beals stated that he had never cared for Carnivals because they take away from the community and do not put anything back into it. Council Member Turville stated that he agreed with the Mayor and City Manager Forbes, and also stated that the Carnival might conflict with Centennial events which might be going on at the same time. Mr. Ritchie explained that the VFW was sponsoring the parade, and they wanted to provide trophies with the VFW emblem on them. e CITY OF CLERMONT e MINUTES REGULAR COUNCIL MEETING February 28, 1984 Page -3- Mr. Ritchie also asked who would be someone was hurt during the parade. he would check into this matter and mittee. responsible for insurance if City Attorney Baird stated that get back with the Centennial Com- Mayor Beals suggested that the City might be able to help out with paying for the trophies, if there was no other way to raise funds. After some further discussion, it was the consensus of the Council to have the VFW and Centennial Committee to get together and discuss alternative ways to pay for the trophies, with the understanding that the City will help out, if needed. OLD BUSINESS HAY CROP AGREEMENT City Manager Forbes reported that at the last Regular Council Meeting, Mr. Chuck Kuharske had presented two options for the purchase of the hay crop, and the City had chosen to accept a monthly payment of $100. Mr. Forbes then presented the proposed agreement between Mr. Kuharske and City for the purchase of the hay crop. After some discussion, 84-023 A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER COLE, AND UNANIMOUSLY CARRIED TO ENTER INTO THE AGREEMENT WITH MR. KUHARSKE FOR THE MANAGEMENT AND PURCHASE OF THE HAY CROP. PAYMENTS OF $100 PER MONTH WITH PAYMENTS BEGINNING WITH THE FIRST HARVEST. LAKE WINONA BRIDGE COST - BENEFIT STUDY As requested during the last Regular Council Meeting, City Manager Forbes stated that he had spoken with John Springstead, the City Engineer, about the $2,500 fee to perform a cost-benefit study on the Lake Winona Bridge. Mr. Forbes explained that the fee is based on the following: (1) Preliminary plans would be drafted to con- struct a new bridge, and taken to a bridge contractor for estimates and comparison with DOT bid projects, (2) Preliminary plans would be drafted for repairing the existing bridge, and taken to a bridge contactor for estimates and comparison with DOT bid projects, and (3) A final report would be submitted to the City, including the cost-benefit study a~d a recommendation on which option to follow. 84-024 After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER TURVILLE, AND UNANIMOUSLY CARRIED TO AUTHORIZE JOHN SPRINGSTEAD AND ASSOCIATES TO DO THE COST BENEFIT ANALYSIS ON THE LAKE WINONA BRIDGE AT A COST NOT TO EXCEED $2,500. NEW BUSINESS BID AWARD- CITY BUILDING AT 630 WEST DESOTO STREET It was reported that the City had received two bids for use of the Old Library Building at 630 West DeSoto Street. Lake-Sumter Com- munity College who presently leases the building bid $50 per month and the YMCA bid $25 per month. Mayor Beals stated that he had hoped the YMCA would have been the successful bidder because they need a place to establish themselves. He felt that the College could possibly negotiate with the School Board for some space to conduct its classes. City Manager Forbes stated that he felt both bids were inappropriate for a 2,766 square foot building, and suggested that both bids be e CITY OF CLERMONT e MINUTES REGULAR COUNCIL MEETING February 28, 1984 Page -4- rejected and the City advertise for new bids with a $100 per month minimum. Council Member Pool stated that he felt if the $100 minimum bid was required, the present bidders would each bid $100 and the City would be no better off than it is now. Council Member Turville stated that he felt the City should reject both bids and not put any qualifier on the bids. Perhaps both parties could work out some type of mutual agreement to use the building and submit this to the City. 84-025 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER POOL, AND UNANIMOUSLY CARRIED TO REJECT BOTH BIDS, AND HAVE THE YMCA AND LAKE-SUMTER COMMUNITY COLLEGE WORK TOGETHER AND COME UP WITH A PROPOSAL WHEREBY BOTH PARTIES COULD USE THE BUILDING. There was no deadline placed on the parties to reach a mutual agreement, and they were directed to coordinate their efforts through City Manager Forbes. Due to prior commitments, Council Member Henry left the Meeting at 8:20 p.m. ORDINANCE 240-C - ELECTIONS It was explained that Ordinance 240-C would establish the procedures on elections for the City Council as required by recent Charter re- visions. The new election schedule was explained, and after some 84-026 discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, AND SECONDED BY COUNCIL MEMBER TURVILLE TO INTRODUCE ORDINANCE 240-C - ELECTIONS. THE ORDINANCE WAS READ BY TITLE ONLY. CHANGE ORDER #3, SPRAYFIELD PROJECT It was explained that Change Order #3 is with Russell Daniel Irrigation Company for building the City's sprayfield. The following changes we~e made to the contract: (1) The project completion date was moved from January 29, 1984 to March 14, 1984, and (2) the contract price was decreased $10,125 to pay for the extra inspection and administrative 84-027 costs due to the time extension. After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER POOL, AND UNANIMOUSLY CARRIED TO ACCEPT CHANGE ORDER NO.3 WITH RUSSELL DANIEL IRRIGATION COMPANY. There being no further business, the M adjourned at 8:30 p.m. ATTEST: it!~~~k-) WAY E SAUNDERS, CITY CLERK