02-28-1984 Regular Meeting
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CITY OF CLERMONT
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MINUTES
REGULAR COUNCIL MEETING
February 28, 1984
The Regular Meeting of the City Council of the City of Clermont was
held February 28, 1984 in the Council Chambers. The Meeting was
called to order at 7:30 p.m. by Mayor Beals with the following
Council Members in attendance: Mayor Pro Tem Pool, Council Member
Henry, Council Member Cole, and Council Member Turville. Other
City Officials present were: City Manager Forbes, City Attorney
Baird, Finance Director Saunders, and Deputy City Clerk Brandt.
INVOCATION
The Invocation was offered by Council Member Pool followed by the
repeating of the Pledge of Allegiance to the Flag by all present.
MINUTES
The Minutes of the Regular Meeting held February 14, 1984 and the
Workshop Meeting held February 15, 1984 were approved as presented.
REPORTS
CITY MANAGER'S REPORT
WORKSHOP
It was reported that a Workshop with members of the Department of
Environmental Regulation, the East Central Florida Regional Planning
Council, and the Upper Palatlakaha Water Study was tentatively set
for Wednesday, March 13, 1984 at 3:00 p.m. The purpose of this Workshop
will be to determine if the City should apply to have the Clermont
Chain of Lakes designated "Outstanding Florida Waters". All regu-
latory implications should be discussed before such a designation is
sought or applied for.
SPRAYFIELD
It was reported that the sprayfield should be completed by mid March
and that the grass will be planted in April.
ANDREW MORRIS REQUEST - 610 LAKE SHORE DRIVE
It was reported that today, Mr. Andrew Morris had made a request to
glass in the screened porch he was allowed to construct under a
Conditional Use Permit granted in April of 1983 for expansion of a
non conforming use. Mr. Morris had been allowed to construct a
10' x 43' screened porch under the CUP.
Mr. Jack Sargent, a member of the Planning and Zoning Commission who
was present in the audience, stated that he would like the Council
to give careful consideration to what Mr. Morris' plans were on down
the road for this home. He stated that he would be apprehensive in
granting this request.
After some discussion, it was the consensus of the Council to discuss
this matter at the next Council Meeting. During the interim, the Council
Members would look at the property in question.
TIMERS FOR HIGHWAY 50 TRAFFIC SIGNALS
It was discussed that if there were no objections, the City would like
to purchase timers for the traffic signals on Highway 50. Use of the
timers between the hours of 10:00 p.m. and 6:00 a.m. would save the
City approximately $95 (there are five signals) per month in electrical
costs. Four timers would need to be purchased (one signal already has
the capability) at a cost of $323 each. The City would recoup the total
cost in about thirteen months.
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February 28, 1984
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Council Member Turville expressed his concern that trucks don't stop on
red now, so a flashing yellow light for traffic on Highway 50 between
between 10:00 p.m. and 6:00 a.m. wouldn't slow them down. He stated
that he would prefer to have the timers set to begin at 12:00 midnight.
After some discussion, it was the consensus of the Council to purchase
the timers, and have them set to begin working at midnight.
CTIC ASSOCIATES
It was reported that if there were no Council objections, CTIC Associates
of Arlington, Virginia would review the City's Franchise Agreement with
Group W Cable Television, and submit recommendations to the City. After
some discussion, it was the consensus of the Council to hire CTIC As-
sociates to do this work.
RESIGNATION FROM THE CODE ENFORCEMENT BOARD
It was reported that Mr. Glenn Curtis had resigned from the Code
Enforcement' Board, and City Manager Forbes asked the Council Members
to help find a replacement.
SLUDGE
It was reported that if there were no Council objections, the City
would be letting bids for the sludge from the treatment plant. The
City of Clermont has sold this material in the past. It was the
consensus of the Council to have the City Manager proceed with the
bidding procedure.
TWELFTH STREET BALL FIELD
City Manager Forbes reported that the City was very please with the
sign which was made by an inmate at Lake Correctional Institute, and
placed at Kehlor Park. He stated that the City would like to have
similar signs made and placed at all of the City parks. The ball
field on Twelfth Street does not have a name, and Mr. Forbes asked
for suggestions from the Council. After some discussion, it was
the consensus of the Council to name the ball field "West Park" and
proceed with having the signs made.
VFW CARNIVAL
Mr. Elbert Ritchie appeared before the Council to request permission
to hold a carnival on the vacant lot east of City Hall from March
27th through April 3, 1984. He stated that the money raised from
the Carnival would go toward the purchase of the Centennial Parade
Trophies and other DAV civic projects.
City Manager Forbes expressed his concern that the Carnival would be
held too close to a Residential area.
Mayor Beals stated that he had never cared for Carnivals because
they take away from the community and do not put anything back into
it.
Council Member Turville stated that he agreed with the Mayor and City
Manager Forbes, and also stated that the Carnival might conflict with
Centennial events which might be going on at the same time.
Mr. Ritchie explained that the VFW was sponsoring the parade, and they
wanted to provide trophies with the VFW emblem on them.
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February 28, 1984
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Mr. Ritchie also asked who would be
someone was hurt during the parade.
he would check into this matter and
mittee.
responsible for insurance if
City Attorney Baird stated that
get back with the Centennial Com-
Mayor Beals suggested that the City might be able to help out with
paying for the trophies, if there was no other way to raise funds.
After some further discussion, it was the consensus of the Council
to have the VFW and Centennial Committee to get together and discuss
alternative ways to pay for the trophies, with the understanding that
the City will help out, if needed.
OLD BUSINESS
HAY CROP AGREEMENT
City Manager Forbes reported that at the last Regular Council Meeting,
Mr. Chuck Kuharske had presented two options for the purchase of the
hay crop, and the City had chosen to accept a monthly payment of $100.
Mr. Forbes then presented the proposed agreement between Mr. Kuharske
and City for the purchase of the hay crop. After some discussion,
84-023 A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER
COLE, AND UNANIMOUSLY CARRIED TO ENTER INTO THE AGREEMENT WITH MR.
KUHARSKE FOR THE MANAGEMENT AND PURCHASE OF THE HAY CROP. PAYMENTS
OF $100 PER MONTH WITH PAYMENTS BEGINNING WITH THE FIRST HARVEST.
LAKE WINONA BRIDGE COST - BENEFIT STUDY
As requested during the last Regular Council Meeting, City Manager
Forbes stated that he had spoken with John Springstead, the City
Engineer, about the $2,500 fee to perform a cost-benefit study on
the Lake Winona Bridge. Mr. Forbes explained that the fee is based
on the following: (1) Preliminary plans would be drafted to con-
struct a new bridge, and taken to a bridge contractor for estimates
and comparison with DOT bid projects, (2) Preliminary plans would
be drafted for repairing the existing bridge, and taken to a bridge
contactor for estimates and comparison with DOT bid projects, and
(3) A final report would be submitted to the City, including the
cost-benefit study a~d a recommendation on which option to follow.
84-024 After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL,
SECONDED BY COUNCIL MEMBER TURVILLE, AND UNANIMOUSLY CARRIED TO
AUTHORIZE JOHN SPRINGSTEAD AND ASSOCIATES TO DO THE COST BENEFIT
ANALYSIS ON THE LAKE WINONA BRIDGE AT A COST NOT TO EXCEED $2,500.
NEW BUSINESS
BID AWARD- CITY BUILDING AT 630 WEST DESOTO STREET
It was reported that the City had received two bids for use of the
Old Library Building at 630 West DeSoto Street. Lake-Sumter Com-
munity College who presently leases the building bid $50 per month
and the YMCA bid $25 per month. Mayor Beals stated that he had
hoped the YMCA would have been the successful bidder because they
need a place to establish themselves. He felt that the College
could possibly negotiate with the School Board for some space to
conduct its classes.
City Manager Forbes stated that he felt both bids were inappropriate
for a 2,766 square foot building, and suggested that both bids be
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February 28, 1984
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rejected and the City advertise for new bids with a $100 per month
minimum.
Council Member Pool stated that he felt if the $100 minimum bid was
required, the present bidders would each bid $100 and the City would
be no better off than it is now. Council Member Turville stated that
he felt the City should reject both bids and not put any qualifier on
the bids. Perhaps both parties could work out some type of mutual
agreement to use the building and submit this to the City.
84-025 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER
TURVILLE, SECONDED BY COUNCIL MEMBER POOL, AND UNANIMOUSLY CARRIED TO
REJECT BOTH BIDS, AND HAVE THE YMCA AND LAKE-SUMTER COMMUNITY COLLEGE
WORK TOGETHER AND COME UP WITH A PROPOSAL WHEREBY BOTH PARTIES COULD
USE THE BUILDING. There was no deadline placed on the parties to
reach a mutual agreement, and they were directed to coordinate their
efforts through City Manager Forbes.
Due to prior commitments, Council Member Henry left the Meeting at
8:20 p.m.
ORDINANCE 240-C - ELECTIONS
It was explained that Ordinance 240-C would establish the procedures
on elections for the City Council as required by recent Charter re-
visions. The new election schedule was explained, and after some
84-026 discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, AND SECONDED
BY COUNCIL MEMBER TURVILLE TO INTRODUCE ORDINANCE 240-C - ELECTIONS.
THE ORDINANCE WAS READ BY TITLE ONLY.
CHANGE ORDER #3, SPRAYFIELD PROJECT
It was explained that Change Order #3 is with Russell Daniel Irrigation
Company for building the City's sprayfield. The following changes we~e
made to the contract: (1) The project completion date was moved from
January 29, 1984 to March 14, 1984, and (2) the contract price was
decreased $10,125 to pay for the extra inspection and administrative
84-027 costs due to the time extension. After some discussion, A MOTION WAS
MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER POOL, AND
UNANIMOUSLY CARRIED TO ACCEPT CHANGE ORDER NO.3 WITH RUSSELL DANIEL
IRRIGATION COMPANY.
There being no further business, the M
adjourned at 8:30 p.m.
ATTEST:
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WAY E SAUNDERS, CITY CLERK