2005-31•
~'~
Municipal Code Corporation
• SALES DEPARTMENT
PO Box 2235 • Tallahassee, Florida 32316
TELEPHONE (800) 262-2633 • FAX (850) 701-0715
March 29, 2005
Ms. Tracy Ackroyd
City Clerk
City of Clermont
PO Box 120219
Clermont, Florida 34712
Dear Ms. Ackroyd:
Nancy Harper, Account Executive, enjoyed speaking with you recently regarding the Laserfiche
Document Imaging Services. Pursuant to your discussion with Nancy, we are pleased to enclose our
Professional Services Proposal for our Laserfiche Services. While reviewing the proposal please keep in
mind the advantages that Laserfiche offers:
- Protection -Your records are automatically captured, in text and image, within a database, which
cannot be changed or misplaced.
- Research -Records are converted to text and images for quick and easy research and printing at the
click of your mouse.
i - Storage -Laserfiche allows you to store up to 16,000 pages of records on one CD-Rom saving time
searching for documents and saving you space.
- Retrieval -The Laserfiche search engine, which allows Boolean, fuzzy, text, and proximity searches
is easy to use and fast to retrieve any document you are looking for.
If you have any questions concerning our proposal or desire additional information, please do not hesitate
to call on our toll-free number. We appreciate your interest and hope that we will have the pleasure of
working with you and serving the City of Clermont.
Sincerely,
Krysten Claiborne
Office Assistant
JKGC
kclaiborne~ mccinnovations.com
•
•
MCCI DOCUMENT SERVICE
PLANNING AND ZONING DEPARTMENT
QUOTATION SHEET
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DOCUMENT SCANNING SERVICES:
~ Hard copy Address Files integrated with Laserfiche, up to 92,560 regular-sized pages $12,959
(Includes scanning, pick-up & delivery, prep (re-prep is not included), 1 index field,
and media)
Excess pages $0.14 per page
*Please note: If re prep is desired, there will be additional charges. These rates do
not include large format documents inserted into address files.
Q Hardcopy Large Format documents contained in Address Files up to 2,980 pages $ 4,473
(Includes scanning, pick-up & delivery, 1 index field, and media)
Excess pages $1.50 per page
*Note: This cost is based upon documents being provided to MCCI pre prepped and
ready to scan (paper clips, staples, tape, etc removed).
Q Hard copy Large Format documents integrated with Laserfiche up to 5,620 pages $ 8,430
(Includes scanning, pick-up & delivery, I index field, and media)
Excess pages $1.50 per page
*Note: This cost is based upon documents being provided to MCCI pre prepped and
ready to scan (paper clips, staples, tape, etc removed).
• PAYMENT
MCCI will invoice project when shipped. Please note that Large Back-file projects (in excess of $10,000) will be
billed out monthly (based on actual image counts), rather than at the time of job completion. Payment will be due
upon receipt of an invoice.
Total Cost $25,862
The terms of this agreement shall remain in force and effect for a period of ninety (90) days from the date
appearing below, unless accepted by the Client.
Submitted by: MCCi, a Limited Liability Company
Date:
By:
Witness:
March 29, 2005
(Signature)
Lawton Lanford -Managing Director
(Printed Name & Title)
(Signature)
• Noted Items Accepted by: CITY OF CLERMONT, FLORIDA
Date:
By:
(Signature)
lva~ r ~ ~Zc~~r ~~-' ~ t~( r~Yk~r>-
(Printed Name & Title)
~~ ,
Witness: ~ .• ~t ~ ~7 / ; .~
(Signature)
~ (Printed Name & Title)
The terms of this agreement shall remain in force and effect for a period of ninety (9~0) days from the date
appearing below, unless accepted by the Client.
•
Submitted by:
MICCi, a Limited Liability Company
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•
Date:
March 29, 2005
~y . _ ,~
e - .x ~,_~ ,, . , , . (Signature)
Lawton Lanford - Managing Director
(Printed Name & Title)
witness:
(signature)
Noted [ttms Accepted by: ClI'I'Y OF CL]ERMU]VT, FLORIDA
Date: _ I C~3° ~ ~ - ~L:~~~-.~~_
~y:
(Signature)
a~~ s nc~~. r s C tt~~,~..r>~~'
(Printed Name & T tlc)
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Witness: ~ t~ '~~~
{Signature)
(Printed Name & Title)
This fax was received by GFI FAXmaker fax server. For more information, visit: http:llwww.gfi.com
PROFESSIONAL SERVICES PROPOSAL
MCCI, a Limited Liability Company and subsidiary of MUNICIPAL CODE CORPORATION, which is duly
• organized and existing under the laws of the State of Florida, hereinafter referred to as MCCI, hereby offers the
Laserfiche Software & Services to the City of CLERMONT, FLORIDA, a corporation duly organized and
existing under state law, hereinafter referred to as the Client, according to the following terms and conditions.
MCCI DOCUMENT SERVICES
1. INTEGRATING WITH LASERFICHE. MCCI will scan and integrate the documents with
Laserfiche's Software and provide the Client with the most powerful index retrieval search engine
available with the following features: intuitive browse window, index cards, and fuzzy logic. The search
engine will allow the Client to search thousands of documents at one time or a select field of documents
using: text, proximity, wildcard, fuzzy or Boolean search logic. The Client will be provided with one CD-
ROM with text documents linked to Images. Please be aware that MCCI charges per scanned image,
single pages that require multiple scanning (ie: multiple documents, & multiple documents that share a
page) will be billed accordingly. Handwritten documents will be searchable by keyword index only.
MCCI provides a 99.9% data capture guarantee on all service work.
2. DELIVERY. MCCI will deliver the documents integrated with Laserfiche within 90 days after receipt of
the printed documents. Should MCCI require additional time, the Client will be notified immediately.
The delivery for updates to the database will be 60 days.
3. PAYMENT & BILLING TERMS. MCCI will invoice project when shipped. Please note that Large
Back-file projects (in excess of $10,000) will be billed out monthly (based on image counts), rather than
at the time of job completion. Payment will be due upon receipt of an invoice.
•