11-12-1985 Regular Meeting
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CITY OF CLERMONT
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MINUTES
REGULAR COUNCIL MEETING
November 12, 1985
The Regular Meeting of the City Council of the CIty of' Clermont
was held Tuesday, November 12, 1985, in the Council Chambers.
The meeting was called to order at 7:30 p.m. by ~ayor Pool with
the following Council Members present: Council Member Henry,
Council Member Cole, Council Member Huff and Mayor Pro Tem
Turville. Other City Officials present were City Manager
Saunders, City Attorney Baird, Finance Director Van Zile and
DeputY,City Clerk Brandt.
INVOCATION
The Invocation was offered by Cuqui Whitehead followed by the
repeating of The Pledge of Allegiance to the Flag by all present.
MINUTES
The minutes of the Special Meeting held October 9, 1985, the
Workshop Meeting held October 15, 1985 and the Special Meeting
held November 5,1985, were approved as presented. Council Member
Richard Huff requested that the Minutes of the October 22, 1985,
Council Meeting be changed to reflect the remarks of Jim Modica
and others who spoke at the meeting concerning the City owned
property of Lake Winona. City Manager Saunders stated that the
changes would be made.
REPORTS
CITY MANAGERIS REPORT
FUNERAL HOME - 806 WEST MINNEOLA AVENUE
It was reported that Mr. Rolland E. Becker who was granted a
Conditional Use Permit on October 8, 1985, to establish a
funeral home at 806 West Minneola Avenue wished to remodel
the front of the building, add some landscaping and a new
sidewalk.
It was explained that the City would remove the old concrete
between the str~et and the building which is on City right-of-way
and install curb and gutter along the front of the property
and around the corner of Eighth Street at a cost not to exceed
$1,200. The owners of the property would pay for the new
sidewalk and landscaping.
Mayor Pool and Council Member Cole both agreed that the proposed
improvements would make the area look much better, and the addition
of curb and gutter would eliminate the corner cutting when turning
west on Minneola from Eighth Street. .
85-183 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE,
SECONDED BY COUNCIL MEMBER TURVILLE.AND UNANIMOUSLY CARRIED TO HAVE
THE CITY REMOVE THE OLD CONCRETE AND INSTALL THE CURB AND GUTTER AT
A COST NOT TO EXCEED $1,200~
CHAMBER OF COMMERCE CHRISTMAS PARTY
It was reported that Joyce Walker of the Chamber of Commerce wished
to have a Christmas Party 'for all elementary school students in the
Clermont area on Saturday, December 21, 1985 in Jenkins Auditorium.
A tree with decorations has been donated, volunteers from Cooper
Memorial Library will read Christmas stories, refreshments will be
served, and Santa will be present. Mrs. Walker has requested a
maximum of $500 from the City to purchase ~hristmas Stocking favors
which will be given to each child and pay for other expenses.
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
November 12, 1985
Page -2-
85-184After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE,
SECONDED BY COUNCIL MEMBER HENRY AND UNANIMOUSLY CARRIED TO GIVE
THE CLERMONT CHAMBER OF COMMERCE A MAXIMUM OF $500 FOR THE CHRISTMAS
PROGRAM.
Council Member Turville asked that records be kept showing how the
money was spent.
EPISCOPAL CHURCH BAZAAR TENT
It was reported that the Episcopal Church would be holding its
annual bazaar on Saturday, November 23rd, and wished permission to
place a tent on the church grounds for the event. It was the
consensus of Council to allow this request.
SECOND COUNCIL MEETING OF DECEMBER
City Manager Saunders stated that the second Council Meeting
of December would fall on Christmas Eve and asked that the
meeting be cancelled, as it was last year. If it appears that
a second meeting is needed, it could be held the third week of
December or on any other mutually agreeable date. It was the
consensus of Council to cancel the second Council Meeting of
December.
PARKS AND RECREATION - CLEAN UP, GREEN UP CAMPAIGN
City Manager Saunders reminded the Council and those present in
the audience of the Parks and Recreation Commission's clean up
campaign for the City. Volunteers are still needed and if any-
one wishes to help out, and they may meet in the City Hall parking
lot at 9:00 a.m. on Saturday, November 16th. The City is providing
a truck and driver to help with picking up the trash.
FINANCE DIRECTOR'S REPORT
BUDGET AMENDMENTS
Finance Director Van Zile reported that the following budget
amendments were needed for the General Fund Budget and Utilities
Fund Budget:
1. Public Works - Transportation, an increase in the Capital
Outlay - Streets and Sidewalks in the amount of $78,533
tO'amend the current year's budget from General Fund'
Reserves to carry forward unexpended f~nds as of
September 30, 1985.
2. Public Works - Transportation, an increase in the Repair
and Maintenance of Vehicles account in the amount of
$10,581 to amend the current year's budget from General
Fund Reserves to repair the City's bucket truck. A previous
budget amendment in the same amount was made September 10,
1985, but not expended as of September ~O, 1985.
3. Public Works - Parks and Recreation, an increase in the
Capital Outlay.- Recreation Facilities account in the amount
of $4,000 to amend the current year's budget from General
Fund Reserves to construct a wooden pier at West Beach.
Funds were budgeted in this amount for the 1984-1985 budget,
but were not expended.
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CITY OF CLERMONT
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REGULAR COUNCIL MEETING
November 12, 1985
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4. Water Department - an increase in Salaries and Benefits in
the amount of $5,970 to amend the current year's budget from
Utilities Fund Reserves for part-time salaries for the re-
placement of the old galvanized water lines. This amount
represents the unexpended funds for the project as of
September 30, 1985.
85-185A MOTION WAS MADE BY COUNCIL MEMBER HENRY, SECONDED BY COUNCIL
MEMBER HUFF AND UNANIMOUSLY CARRIED TO APPROVE THE BUDGET AMENDMENTS
AS LISTED ABOVE FOR FISCAL YEAR 1985-1986.
COUNCIL MEMBER COLE'S REPORT
COMMUNITY ACTION AGENCY
Council Member Cole reported that he had been appointed to a five
year term on the Board of Directors of the Lake County Community
Action Agency.
VISITORS WITH BUSINESS
CHRIS COX VARIANCE REQUEST
Mr. Chris Cox appeared before Council to request a a variance to
the height restriction from a maximum of 35' to 55' in order to
install a flag pole at 889 West Highway 50. Mr. Cox stated that
he wished to install the 55 foot flag pole to draw attention to
his new Texaco Station because it is blocked by the City Hall
hill to the west.
Mayor Pool explained that if the City would allow this request,
then it would have to allow everyone a 55 foot flag pole which
would set a questionable precedent for the City.
85-186After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER
TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED
TO DENY MR. COX'S REQUEST FOR A VARIANCE TO THE HEIGHT RESTRICTION
FOR FLAG POLES.
Mr. Cox stated that he understood the Council's concern, and that
he would be installing a 35 foot flag pole at the station.
JEAN EDWARDS VARIANCE REQUEST
Mrs. Jean Edwards appeared before Council requesting a variance to
the required rear yard setback for a swimming pool from 7.5' to 5'.
The property is located at 624 Prince Edward Street. Mrs. Edwards
had previously requested a side yard variance to build a swimming
pool which was denied.
Council Member Turville stated that he would be abstaining from
discussing and voting on this matter because his mother owns property
within 150 feet of the subject property.
85-~~7~fter a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF,
. SECONDED BY COUNCIL MEMBER HENRY AND UNANIMOUSLY CARRIED TO GRANT
THE REAR YARD SETBACK FOR A SWIMMING POOL FROM THE REQUIRED 7.5'
TO 5' WITH COUNCIL MEMBER TURVILLE ABSTAINING FROM VOTING.
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
November 12, 1985
Page -4-
RESOLUTION NO. 512 - JOHN L. ROCKER REQUEST FOR A CONDITIONAL
USE PERMIT
Mr. John Rocker is requesting a Conditional Use Permit for the
construction of two residential offices and two storage units
on property located at 684 Montrose Street. The property is
located in the C-2/CBD zone which does not require on site
water retention or yard setback requirements.
It was reported that the Planning and Zoning Commission at their
meeting held November 6, 1985, unanimously recommended approval
'of the request. If feasible, the Commission had suggested the
use of some type of semi-permeable parking.
Mr. Rocker stated that the semi-permeable parking called "Turf
Block" would be cost prohibitive and that he would install
asphalt on the 70' x 70' area.
85-188After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER
HUFF, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED BY
ROLL CALL VOTE TO ADOPT RESOLUTION NO.. 512 GRANTING A CONDITIONAL
USE PERMIT FOR THE CONSTRUCTION OF TWO RESIDENTIAL OFFICES AND
TWO STORAGE SPACES LOCATED AT 684 MONTROSE STREET. VOTING WAS
AS FOLLOWS: COUNCIL MEMBERS HUFF, HENRY, COLE AND TURVILLE, AYE
AND MAYOR POOL, AYE. THE RESOLUTtON WAS READ BY TITLE ONLY.
REQUEST FOR CONSIDERATION OF AN AMENDMENT TO THE CITY OF CLERMONT
COMPREHENSIVE PLAN TO ALLOW A GREATER DENSITY
Mr. Robert P. Renfrow, an attorney representing National Church
Residences of Lake County appeared before Council to request
consideration of an amendment to the City's Comprehensive Plan
in order to allow a greater density for construction of a low
to moderate income housing project on property located in
Woodlawn Subdivision. National Church Residences proposes to
build a three story rental apartment facility containing forty-six
one bedroom and efficiency units. The project would cover Block 5
and Lots 1-4 and 7-10 of Block 8. This is approximately 3.9 acres
which results in a density of 12 units per acre.
It was explained that the property is currently zoned R-3 which has
a minimum lot requirement of 3,500 - 5,000 square feet per dwelling
unit. The adopted Future Land Use portion of the Comprehensive Plan
places this property in ERD-7 which allows multi-family development
with a maximum density of 8 units per acre. Because the City is
required to conform as closely as possible to the Comprehensive Plan
until such time as the Future Land Use Map and Zoning Map are in
conformance, the City must require the 5,000 square feet per unit for
this R-3 zoned property which would allow 8.7 units per acre, or a
total of 34 units on the 3.9 acres.
Mr. Renfrow then explained that the proposed project would be
built with HUD funding. In February of 1985, HUD made it known
that 46 units could be built in either Lake or Indian River Counties.
In May National Church Residences asked if the 46 units could be
built on the property in question and were told that such a project
was permitted. This was prior to the adoption of the Future Land
Use District Map and revised Zoning Ordinance.
Mr. Renfrow went on to state that the project would not be feasible
with fewer than the 46 units requested.
Mr. Renfrow then introduced Mr. Paul Lange, ,National Church Resi-
dences Florida Representative, who answered Council questions con-
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
November 12, 1985
Page -5-
cerning the company and the types of projects it was involved in,
including size of projects, occupancy rates and rental fees, etc.
After some further discussion concerning the request, it was
decided that Mr. Renfrow should follow the procedure which. is to
be considered later in the meeting which establishes two dates
per year for amending the City's Comprehensive Plan.
Mr. Renfrow thanked the Council and stated that he would follow
the procedure established for amending the Comprehensive Plan.
OLD BUSINESS
COUNTY WIDE FIRE PROTECTION
City Manager Saunders reported that the City had submitted an
amended contract to the County using wording as suggested by
County Commissioner Claude Smoak. This contract was rejected
by the County, and another contract has been submitted to the
City which further reduces the City's area of coverage and
subsequently the amount of funding received. The new map for
coverage deletes the area east of the City Limits on Highway
50, and the funding has been reduced from $10,125 to $9,500.
It was pointed out that the City would still have to buy a
tanker for the expanded coverage area which would cost more
than the proposed funding for the first year of the contract.
A memo from Fire Chief Smythe was read which stated that he
believed that it was not in the City's best interest to parti-
cipate in the program at this time.
85-189After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER
HUFF, SECONDED BY COUNCIL MEMBER HENRY AND UNANIMOUSLY CARRIED
NOT TO ENTER INTO THE AGREEMENT WITH THE COUNTY FOR COUNTY WIDE
FIRE PROTECTION BASED UPON THE RECOMMENDATION OF CHIEF SMYTHE.
The City will continue its Mutual Aid Agreement with the County.
NEW BUSINESS
RESOLUTION NO. 513 - ESTABLISHING TWO DATES PER YEAR FOR REVIEW
AND CONSIDERATION OF AMENDMENTS TO THE COMPREHENSIVE PLAN
It was explained that this Resolution would establish the first
Council Meetings in February and August as dates to introduce
amendments to the City's Comprehensive Plan. Florida Statutes
provide that the Comprehensive Plan may be amended not more than
two times during any calendar year.
City Manager Saunders further stated that he would like to
amend Item #1 by adding ...considered "for. introduction"...
first meeting in february and the first meeting in August
IIwith final adoption at a later datell. Mr. Saunders also
stated that the City Staff would be making a standard form
listing application requirements and establishing dates for
requesting an amendment to the Comprehensive Plan.
At this point in the meeting, Joe Washuta who owns property
located behind Cumberland Farms presently zoned C-l but is
designated for R-2 type development by the Future Land Use
Map appeared before Council to express his concern over the
designation for the property.
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
November 12, 1985
Page -6-
Mr. Washuta was advised that he would have to apply for an
amendment to the Comprehensive Plan following the guidelines
to be established by Resolution No. 513 if he was not satisfied
with the rezoning.
85-190 After some further discussion, A MOTION WAS MADE BY COUNCIL
MEMBER HUFF, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY
CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO. 513 AS
AMENDED BY CITY MANAGER SAUNDERS. VOTING WAS AS FOLLOWS:
COUNCIL MEMBERS HUFF, HENRY, COLE AND TURVILLE, AYE AND
MAYOR POOL, AYE. THE RESOLUTION WAS READ BY TITLE ONLY.
INSURANCE PROPOSALS
Finance Director Van Zile reported that the City had advertised
and sent out thirteen letters and requests for insurance proposals,
but only one insurance coverage proposal for the City for fiscal
year 1986 was received from the Florida League of Cities Insurers
Program.
This coverage includes Comprehensive General Liability, Comprehensive
Automobile Liability and Physical Damage, including Inland Marine,
Property and Workers Compensation. The limit of liability for
the General Liability and Automobile Liability coverages were quoted
at $1,000,000 with in respect to combined single limits for bodily
injury and property damage.
The submitted bid contained an annualized premium of $92,541 which
included an estimated Workers Compensation refund of $3,989 and
property deductibles of $1,000. Excluding the estimated refund
and having the deductibles lowered to $250, the revised annualized
premium became $97,022. The prorated annual premium for the period
of time coverage desired (December 1, 1985 -, October 1, 1986) is
$80,852.
Finance Director Van Zile then explained each area of increase
to the Council, noting that the bid amount exceeded the amount
previously budgeted by $6,384 making the following budget
amendments necessary:
GENERAL FUND:
1. An increase in Insurance, Liabilities and Casualty in the
amount of $2,965 and an increase of $1,205 to Workers
Compensation Insurance to amend the current year's budget
from General Fund Reserves to reflect the premium quoted
in the 85-86 Commercial Insurance bid.
SANITATION FUND:
2. An increase in Insurance, Liabilities and Casualty in the
amount of $445 and an increase of $770 to Workers Compen-
sation Insurance to amend the current year's budget from
Sanitation Fund Reserves to reflect the premium quoted in
the 85-86 Commercial Insurance bid.
UTILITIES FUND:
3. An increase in Insurance, Liabilities and Casualty in the
amount of $560 and an increase of $439 to Workers Compen-
sation Insurance to amend the current year's budget from
Utility Fund Reserves to reflect the premium quoted in
the 85-86 Commercial Insurance bid.
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CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
November 12, 1985
Page -7-
85-191 After a brief discussion concerning the fact that only one
company bid on the insurance coverage, A MOTION WAS MADE BY
COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND
UNANIMOUSLY CARRIED TO ADOPT THE BUDGET AMENDMENTS FOR INSURANCE
COVERAGE AS LISTED ABOVE.
85-192 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY
COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO AWARD THE CITY'S
INSURANCE COVERAGE TO ADJUSTCO, INC. OF MAITLAND, FLORIDA , SERVICE
REPRESENTATIVE FOR FLORIDA MUNICIPAL LIABILITY SELF INSURERS PROGRAM
AND THE FLORIDA MUNICIPAL SELF INSURERS FUND IN THE AMOUNT OF $97,022.
There being no further business, the meeting adjourned at 9:50 p.m.
R~~p~ ~
Robert A. 0 1, Mayor
Attest:
, City Clerk