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08-13-1985 Regular Meeting e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING August 13, 1985 The Regular Meeting of the City Council of the City of Clermont was held Tuesday, August 13, 1985 in the Council Chambers. The meeting was called to order by Mayor Pool at 7:30 p.m. with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Huff, Council Member Henry and Council Member Cole. Other City Officials present were City Manager Saunders, City Attor- ney Baird, Finance Director Van Zile and Deputy City Clerk Brandt. INVOCATION The Invocation was given by Reverend George Becker followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the Workshop Meeting held July 10, 1985, the Workshop Meeting held July 18, 1985, the Regular Meeting held July 23, 1985 and the Workshop Meeting held July 24, 1985 were approved as presented. REPORTS CITY MANAGER'S REPORT ADAMS' PROPERTY ANNEXATION It was reported that the City had received a Petition for Annexation and Planned Unit Development for property owned by John Adams located northeast of the present city limits. The resolution regarding annex- ation states that no annexation ordinance shall be prepared by City Staff until requested by the City Council at a regular meeting. Council Member Henry asked if the annexation could be considered with- out the Planned Unit Development portion of the request. City Manager Saunders stated that R.H. Wilson, developers for the property, requested that both requests be considered together. 85-134 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED NOT TO PURSUE THE ANNEXATION REQUEST. 1985 GENERAL ELECTION City Manager Saunders reported that the upcoming General Election would be held Tuesday, November 5, 1985. Qualifying for this election will begin September 6, 1985. If a Primary Election is needed, it will be held on Tuesday, October 8, 1985. Council Seats II and IV must be decided this year. PARKS AND RECREATION BOARD It was reported that there were three vacancies on the City's Parks and Recreation Board, and it was recommended that Cuqui Whitehead, Fred Sommer and Joyce Droege be appointed to the Board. The Council fully agreed with the recommendation, and Mayor Pool then appointed them to the Parks and Recreation Board. BUDGET AMENDMENTS It was reported that two Budget Amendments were needed, one in the amount of $6,571 to the Fire Department Capital Outlay to make three payments on the City's new fire truck. The City will save approximately $13,000 by making monthly payments instead of quarterly payments, as originally agreed to. The second amendment was for Police Department Capital Outlay in the amount of $9,528.79.This is for the cost of a new e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING August 13, 1985 Page -2- pOlice car purchased January 29, 1985. The Federal Revenue Sharing Budget was originally amended by Council vote to include this purchase in the current Federal Revenue Sharing Budget. New guidelines adopted for Federal Revenue Sharing funds do not allow this type of amendment. The funds will be carried over to be utilized in next year's budget. 85-135 After a brief discussion, A--M0T-IO,N...WAS. ,MADE..BY..COU-NC-IL -MEMBER HUFF, S.ECONDEDBY-..COUNCI-L,--MEMBER- HE,NRY- -AND...U-NANIM0US-LY. ,..CARR-lED- -TO~-AMEND THE GENERA,L.--.F-UND---BU.DGET. -I.N.-THE".A,MOUNT-.OF -$.6.,-5-7.1-, .TO -FI.RE, .-DEPARTMENT CA.P-I,TA,L, .-QUTLAY., .AN,D-..!J:I-HE.. -PO.LICE--DEPAR.T-MENT, ,CA.P,I-TAL,. OUT.LAY ..I-N. ..THE" AMOU.NT. .OF .$.9-,.5-28-..-7-9." -!l'O...BE--AP,P-RO.PR-I-AT-ED -FROM--GENERAL FU,ND. -RESERVES. CQU.NCI-L ,. .MEMBER --CO,LE.'-S., .REPQRT Council Member Cole asked that something be done concerning the grocery store shopping carts which were piling up in the Lincoln Park area. City Manager Saunders stated that he would take care of this matter. COUNCIL ..MEMBER ..T-URV,ILLE,'-S, REPORT Council Member Turville stated that he felt some action should be taken as a group to see if something could be done to change the boundaries of the 305 area code. Several examples were cited by various Council Members concerning the close proximity of the 305 area code to Clermont's eastern city limits. It was the consensus of Council that it did not make any sense to have the 305 area code less than three miles east of the City, and that this will undoubtedly cause more problems in the future as the city limits expand in that direction. As such, it is prohibitive to the City's future growth. 85~136 After some further discussion, A MOTION,WAS..MADE...BY ,C0UNCIL -MEMBER '].URV~I-LLE"" ,SECONDED, BY. .COUNC.IL ..MEMBER- .HENRY ,AND ..UNAN,I.MOUS,LY CARRIED .T,O. ,SEND, .A. .LE.T.TER -TO-ALL .COU.NTY - GOMMI.SSlON,ERS.,..OUR- .CONGRESS IONAL REPRES.ENTATIVES...A.ND THE. T-ELE,PHONE ,COMP,AN,Y: AS,KI.NG- .THEIR. ,ASSISTANCE WLTcH GHANGI-NG .THE ,BOUN.DARIES....OF, TH.E .].05- AREA... CODE.. SO -THE AREA ..EAST OF...THE"CIT-Y- -WOULD -BE..SERV:ED-.BY. THE .904 AREA.--CODE.. . . ........... .: to . ...'I.>~,..- .. .... ;::I.\...~_.. V-IS.I!J.'ORS. .WLT-H BUS-I.NESS. ,,,,.:~~""" C-..M... -HOSK-I,NSON..-- -VARIANCE ,REQUEST FOR .769.. WEST MONTROSESTR-EET Mike Hoskinson appeared before Council to request a variance to the sign ordinance in order to reinstall the barber pole on the front of his new building located at 769 West Montrose Street. City Ordinance requires that a sign extending over public property must be eight feet above ground level. The barber pole was grand- fathered in on the old building, but lost that status when the new building was constructed. ,"" ," 85-:-137 . ~""'" ........,.-:..,...... After a brief discussion, A MOTION WAS. -MADE -BY COUNCIL -MEMBER HUFF" SECONDED, ,BY -COU,NGlL MEMBER TURVILLE A,ND.. .UNAN-IMOUSLY. ,CARRIED ,TO GRA.NT--TH-E, -VAR.IANCE T-O-,.THE S.IGN..ORDI-NANCE...ALLOW-ING. ,MR. ..HOSKINSON .TO RE.I-NS.!l!ALL THE,-..BARBER---POLE...ON T,HE..-FRONT. OF.-T.R-E. -N.EW ..BUILDING. ;.....1'.... i,.'\..'t.:r--'- ~....~.."r :.."" ~ ,S.!J.!.Ep.H.E.N. D ,," -LEE...-.. -REQU.EST.--FQR ,AMENDMENT -TO,. VARIANCE GRANTED. ,FOR .P.ROP.ERTY ;r.OCATED ,AT- .THE. NORTHEAST CORNER OF SEV-ENT,H STREET ,&..HWY 50. ..' . Stephen Lee appeared before Council to request an amendment to the variance granted for this property on July 23, 1985. During that meeting the Council granted a variance from the required 50' front yard setback requirement to 40 feet. Mr. Lee stated that when the e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING August 13, 1985 Page -3- initial request was made, he did not really have a definite plan in mind, and subsequently has found that he cannot make the building two feet narrower. Mr. Lee then asked for an amendment to the original variance, changing the front yard setback variance from 40 feet to 38 feet. He also pre- sented the Council with a proposed site plan, showing the building and a new parking space arrangement. Council Member Turville stated that he had no problem with the 38 foot request. Mayor Pool called for comments from those present in the audience, and no one spoke for or against the request. Council Member Huff abstained from voting due to a conflict of interest. 85-138 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO GRANT THE AMENDMENT TO THE VARIANCE GRANTED DURING THE JULY 23, 1985 COUNCIL MEETING CHANGING THE FRONT YARD SETBACK VARIANCE FROM THE 40 FEET GRANTED TO 38 FEET. COUNCIL MEMBER HUFF ABSTAINED FROM VOTING DUE TO A CONFLICT OF INTEREST. SHEPHERD OF THE HILLS LUTHERAN CHURCH - REQUEST FOR A CONDITIONAL USE PERMIT, FOR LOTS 3-11 AND PART OF LOTS 12-15, BLOCK 8, ELLA VISTA HEIGHTS TO CONSTRUCT ADDITIONAL SANCTUARY AND SITE IMPROVEMENTS It was reported that the Planning and Zoning Commission at their August 6, 1985 meeting had recomm~nded approval of the CUP request, subject to the conditions listed in the request. Condition #2 was changed to read: 2. Parking spaces 1 - 42 shall be paved and spaces 43 - 55 shall be grass parking. If, at a future date, parking at this site proves inadequate, the applicant agrees that the City may require more parking or rescind this CUP. Reverend George Becker of the Church appeared before Council to explain the request. A site plan was shown and the building expansion and parking explained. Reverend Becker stated that the Church did not plan to expand its congregation, and the parking they have now is very adequate. Although the church does have a cross-parking agreement with Lake County Bank, Reverend Becker stated that they did not want to use the prop- erty unless absolutely necessary. It was pointed out the site plan showed 16 fewer parking spaces than required by ordinance. Reverend Becker than pointed out that parking space was available in the front of the church, if needed. Some discussion ensued concerning the adequacy of the parking, and it was decided that the parking as shown would be allowed, but that the site in front of the church must be designated for parking and shown on the approved site plan. 85-139 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER HENRY AND UNANIMOUSLY CARRIED TO GRANT THE CONDITIONAL USE PERMIT TO THE SHEPHERD OF THE HILLS LUTHERAN CHURCH FOR EXPANSION OF THE SANCTUARY AND OTHER SITE IMPROVEMENTS. CONDITION #2 OF THE CUP WAS CHANGED TO READ AS FOLLOWS: "IF, AT A FUTURE DATE, PARKING AT THIS SITE PROVES INADEQUATE, THE APPLICANT UNDERSTANDS AND AGREES THAT THE CITY MAY REQUIRE MORE PARKING OR RECIND THIS CUP. THE APPROVED SITE PLAN MUST SHOW PROPOSED ADDITIONAL PARKING SPACES SHOULD THE INITIAL PARKING BECOME INADEQUATE." . e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING August 13, 1985 Page -4- OLD BUSINESS FINAL READING OF ORDINANCE l69-M, ESTABLISHING SANITATION RATES FOR THE CITY, TO BECOME EFFECTIVE SEPTEMBER 1, 1985 It was explained that this ordinance will increase the charge for Sanitation Service from $6.00 to $9.00 per month for rear yard collection service for single family homes. It will in- crease from $5.50 to $8.50 per unit per month for multi-family residences. The new ,rate should allow the Sanitation Department to operate independently for at least three years. 85-140 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE l69-M ESTABLISHING SANITATION RATES FOR THE CITY TO BECOME EFFECTIVE SEPTEMBER 1, 1985. VOTING WAS AS FOLLOWS: COUNCIL MEMBERS HENRY, HUFF, COLE AND TURVILLE, AYE, AND MAYOR POOL, AYE. THE ORDINANCE WAS READ BY TITLE ONLY. FLUORIDATION It was explained that in August of 1982 the City Council had approved the acceptance of grant from the Department of Health and Rehabilita- tive Services to install fluoridation equipment in the City's three water wells. Engineering for the project was completed and bids accepted. Total funds requested for the project were $69,807.20, and HRS will fund $54,285, leaving a balance of $15,522 the City will have to fund. Much discussion ensued regarding the availability of fluoride from other sources, including tablets, rinses, and toothpaste. Future costs were also discussed, and it was pointed out that within three years the City will have to install another water well, and instal- lation of fluoride equipment would cost approximately $25,000 with the City paying the total cost. 85-141 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ABANDON THE FLUORIDE PROGRAM FOR THE CITY OF CLERMONT. It was the consensus of Council that the City may wish to contribute to a school Dental Care Program. NEW BUSINESS RESOLUTION NO. 501'- ESTABLISHING A PRELIMINARY UTILITY FUND BUDGET FOR FISCAL YEAR 1985 - 1986. City Manager Saunders explained that the City's Bond Ordinance requires that the Utilities Budget be adopted forty-five days prior to the beginning 0 a new fiscal year. The final budget will be ' adopted at the September 10, 1985. 85~142 A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER HENRY AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO. 501 ESTABLISHING A PRELIMINARY UTILITY FUND BUDGET FOR FISCAL YEAR 1985 - 1986. VOTING WAS AS FOLLOWS: COUNCIL MEMBERS HENRY, HUFF, COLE AND TURVILLE, AYE~ AND MAYOR POOL, AYE. THE RESOLUTION WAS READ BY TITLE ONLY. e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING August 13, 1985 Page -5- RESOLUTION NO. 502 - ESTABLISHING VARIOUS FEES It was explained that the new zoning ordinance adopted on July 9, 1985 provides for all fees for Conditional Use Permits, Variance Requests, Rezoning Requests, and Site Plan Reviews be set by Resolution. Reso- lution No. 502 establishes and sets the fees at the same rate as the old ordinance. 85-143 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO. 502 ESTABLISHING VARIOUS FEES. VOTING WAS AS FOLLOWS: COUNCIL MEMBERS HENRY, HUFF, COLE AND TURVILLE, AYE~ AND MAYOR POOL, AYE. THE RESOLUTION WAS READ BY TITLE ONLY. RESOLUTION NO. 503 - AUTHORIZING AND DESIGNATING THE PROPER CITY EMPLOYEES TO DEPOSIT AND WITHDRAW CITY OF CLERMONT FUNDS It was explained that a resolution is needed to change the designa- tion of proper employees to deposit and'withdraw funds in City accounts. The new resolution deletes the former City Manager and adds Finance Director Joseph Van Zile. 85-144 A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO. 503 AUTHORIZING AND DESIGNATING THE PROPER CITY EMPLOYEES TO DEPOSIT AND WITHDRAW CITY OF CLERMONT FUNDS. VOTING WAS AS FOLLOWS: COUNCIL MEMBERS TURVILLE, COLE, HENRY AND HUFF, AYE~ AND MAYOR POOL, AYE. THE RESOLUTION WAS READ BY TITLE ONLY. APPOINTMENT OF CITY CLERK It was explained that the City Charter states that the City Clerk shall be appointed by the City Manager and approved by Council. City Manager Saunders stated that he had appointed Joseph Van Zile, the Finance Director, as City Clerk. 85-145 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO APPROVE THE APPOINTMENT OF JOSEPH VAN ZILE AS CITY CLERK. There being no further business, the meeting adjourned at 8:40 p.m. & II -fJ~ ~obert A. Pool, Mayor Attest: ~~.d' &: I/. ~L p 'l'. Van Zile, City Clerk