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04-03-1985 Workshop Meeting e e CITY OF CLERMONT MINUTES WORKSHOP MEETING April 3, 1985 A Workshop Meeting of the City Council of the City of Clermont was held Wednesday, April 3, 1985, in the City Hall Conference Room. The meeting was called to order at 7:00 p.m. by Mayor Pool with the following Council Members present: Council Member Cole, Council Member Huff, and Council Member Turville. Council Member Henry was unable to attend due to a prior commitment. City Manager Forbes and Finance Director Saunders were also present. COMPREHENSIVE PLAN Council Members reviewed the Future Land Use Map and discussions held on Monday and Tuesday nights. The City Manager pointed out two areas on the map that he believed Council should be aware of. He stated that presently, UD-5 only allows single family homes on the east side of Grand Highway. However, part of the property along Grand Highway is presently zoned R-2, and there also are plans for a congregate living project in the area around Jack's Lake. "Extensive discussion on the proper use of this property followed, and it was decided that property in the UD-5 zone located 100' south of Highland Avenue, north of Highway 50 and east of Grand Highway should be allowed medium density, single or multi-family development not to exceed eight units per acre. General commercial use is permitted on Blocks 50,63,1,2,and 15 located east of Grand Highway* The UD-4 area was also reviewed and it was discussed that there had been some consideration on part of this property being used as multi-family. It was pointed out that UD-4 does allow multi- family use in areas zoned R-3, but only to a medium density use. There was much discussion about East Avenue being a collector street and if the water, sewer and road improvements were adequate for a higher density in this area. It was the consensus of the Council to leave the UD-4 zone as is. The Council then reviewed the recommendations of the Planning and Zoning Commission made during the March 2, 1985 Meeting. It was explained that the P&Z had recommended approval of the Future Land Use Map with the following exceptions: 1. "Preservation of historica~ homes will be encouraged" should be deleted from any~ED~2area and placed in the introductory pages. . 2. "W~~lands shall be preserved" should be deleted from anyNEB~6area and placed in the introductory pages. It was the consensus of Council to make these recommended changes. The Planning and Zoning Commission also recommended the following change: 3. In Citywide Criteria, Item No. 7 should require projects requiring a Conditional Use Permit to have recreational facilities provided for people living in the CUP area. The Council discussed many options on this item and the fact that the City should decide with the Parks and Recreation Board what our priorities are with regard to recreation projects and which ones to develop. It was the consensus of Council to change Item No. 7 to read: "New residential development projects should provide adequate parks and recreation facilities for residents of the development II. *and north of Hunt Street. e e CITY OF CLERMONT MINUTES WORKSHOP MEETING April 3, 1985 Page -2- The City Manager stressed the importance of the City having a list of criteria for projects with possible costs in order to insure our recreational facilities are adequately developed. Other recommendations of the Planning and Zoning Commission were: '. . ".. " 4. TheNE~2 area should be changed to allow a density of at least 10 units per acre. The Council had already changed theNE~2 area to allow 12 units per acre, and decided to leave the 12 units. 5. "The UD-3 area should be changed to allow 12 units per acre. Due to the fact that much of the property in UD-3 involved steep slopes of 7% or more, the Council decided that this classification should remain at a medium density of 8 units per acre maximum. The Council Members discussed at length the fact that the Planning and Zoning Members should not vote or make statements on projects in which they have a personal interest. CITY MANAGER SELECTION The Council Members also discussed the process they would use to select a new City Manager. The following was decided upon: 1. An ad for the position, prepared by George Forbes, listing minimum qualifications and the pay range was approved by Council. 2. The Council will accept applications until Monday, May 6, 1985 at 5:00 p.m. The applications will be sent directly to Deputy City Clerk Brandt. When an application is received, it will be numbered according to the order received, and copies will be sent to each Council Member along with an evaluation form. The evaluation form is the same one used by the City of Eustis and lists various criteria for judging a resume. Each Council Member will evaluate the applicants according to the same criteria, or rating system. 3. On Wednesday, May 8, 1985 at 7:00 p.m., the Council will meet and review all applications to select up to five final- ists for interviews. The interviews will be held in the City Hall Conference Room. If a decision cannot be reached on Wednesday concerning the finalists, a second meeting will be held on Thursday, May 9, 1985 for this purpose. 4. After the finalists are selected, their references must be checked by the Council Members. Also, they must be contacted and a time set for interviews. Interviews will be held on Saturday, May 25, and/or June 1, 1985. 5. After the interviews, a new City Manager for Clermont will be selected. e e CITY OF CLERMONT MINUTES WORKSHOP MEETING April 3, 1985 Page -3- PROPERTY PURCHASE The City Manager gave each Council Member a copy of a letter recently received from Bill Law regarding the Sunderman Groves' property. The letter stated that they were retracting their previous offer to the City to purchase the property. However, they were willing to make the City a second offer. It was discussed if this matter should be placed on the next Council agenda for action, and it was the consensus of Council that no response would be made at this time. PVC PIPE The City Manager stated that at the Council's request, he had investigated the possibility of using PVC pipe instead of vitrified clay pipe. For several years, the City has required vitrified clay pipe for the majority of its projects. This type of pipe has the advantage in that it is not crushed during compaction, but it can crack, ,which is why each joint must be rung when installed. The City Manager further stated that the City Staff does realize that vitrified clay pipe was becoming obsolete and getting more difficult to find. For these reasons, the City would accept PVC pipe, if there were no Council objections. It would be allowed and SDR-35 would become the City's standard at this time. How- ever, the City Engineer and Utility Director will 'be researching PVC pipe to set a final SDR standard for the thickness of PVC pipe accepted. Also, on large new subdivisions, the City would require the PVC pipe to have a tv camera run through it to check for any variations in the line caused by compaction. He continued that on the Cunningham Plat, the City would allow PVC pipe with SDR 35 standards. SPRAYFIELD PROJECT The Council, as part of the Comprehensive Plan requirements, reviewed the Draft Outline of the new sparyfield site for the expansion of the waste treatment plant. The City Manager discussed various alternatives that had been discussed with the City Engineer to ensure the abutting property owners to the south have no inconveniences due to the spray- field. He explained that the following items would be checked: 1. The Phillips and Hartman wells would be checked by the County Pollution Control Board several months before the sprayfield goes on line to get background data on water quality. 2. Adequate buffer would be provided. The City will keep the orange groves as part of the 100' buffer on the Bunch property, but at the northern end of the buffer strip viburnum or a similar hedge will be planted which will grow in thickness and to at least 6' in height. This will be planted to stop any aerosols from reaching the road. It was also stated that Red Cedar or a similar type of tree would be planted in a staggered fashion on the Inland Grove property to stop aerosols with a Viburnum hedge at the 100' mark. It also was discussed that a sprinkling system should be installed for all of the buffer zones. e e CITY OF CLERMONT MINUTES WORKSHOP MEETING April 3, 1985 Page -4- 3. The layout of the new sprayfield was explained and how the part of the sprayfield closest to the Hartman and Phillips site would have a 150' buffer. He also stated that there would be approximately 500' between the sprayfield and the Phillips and Hartman homes. 4. The south zone, closest to these property owners, will not be used during periods of inclement weather or during winds in excess of 20 m.p.h. This part of the sprayfield will be used, as much as possible, during hours when the residents are not at home (between 8:00 a.m. and 3:00 p.m.), so as not to in- convenience them. It was explained that various types of sprinkler heads had been investigated for use in the south zone. Wobbler heads have less aerosols and very large dropletts. However, it was discussed that with the increased buffer strip aerosols should not be a problem. If in the future, they do be- come a problem, low pressure valves will be in- stalled to reduce them. Also, the City would investigate putting the sprinkler heads higher in the air to alleviate the problem. After the buffer strip is properly installed, the signs for the sprayfield should be moved back 100', and placed in front of the Viburnum hedge. In this way the property would look like a regular grove until the hedge is reached. 5. Monitoring wells will be installed on the new site and analyze them for several months or up to a year before utilizing the site. The wells will give background data on the underground water. After the City has received the final layout of the sprayfield and the Department of Forestry approval for the buffer plantings, the City Manager suggested that the City meet with the Phillips and Hartmans to explain to them that everything possible has been done to eliminate any problems the new sprayfield might cause for them. At this meeting, any suggestions they might have would be reviewed, and implemented, if practical. The City will do everything possible to be a good neighbor and avoid inconveniences for the abutting property owners. The meeting adjourned at 9:00 p.m. ~~ (). ~~ Robert A. Pool, Mayor Attest: ~~.g~~ Way Saunders, City Clerk