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02-04-1986 Regular MeetingCITY OF CLERMONT MINUTES PLANNING AND ZONING COMMISSION February 4, 1986 The Organizational Meeting of the Planning and Zoning Commission was called to order by Chairman John N. Sargent at 7:30 p.m. on • Tuesday, February 4, 1986. Members attending were Kathy Bloebaum, Adelbert Evans, Debbie Gaines, Marie McKinney, Buddy Rogers, John Sargent, Ceci 1 Smart, Don Smith and Bob Thompson. Also attending were City Manager Wayne Saunders and Planning and Zoning Technician Marilyn George. ELECTION OF CHAIRMAN AND VICE CHAIRMAN. Mr. Sargent opened the floor for nominations for Chairman of the Planning and Zoning Commission. Mrs. Gaines nominated Mr. Sargent. The nomination was seconded by most of the other members of the Commission. Mr. Evans moved that nominations be closed and a unanimous ballot be cast. Mr. Smith seconded the motion and. the motion carried by unanimous vote. Mr. Sargent opened the floor for nominations for Vice chairman. Mr. Thompson nominated Mr. Evans, a.nd Mrs. Gaines seconded the nomination. Mr. Smith moved that nominations be closed and a unanimous ballot be cast. Mrs. McKinney seconded the motion and it was approved by unanimous vote. MINIITES of the meeting held January 7, 1986 were approved as presented. CONDITIONAL USE PERMIT. Mr. Sargent introduced a request by the New Jacob's Chapel Baptist Church for a Conditional Use Permit to • allow construction of a small addition to their building at 410 West Highway 50 to house two bathrooms. Mr. Saunders explained that the site plan presented at the time of the church's original CUP showed a Swale on the north boundary of the property, and that the swale is not now in existence. Because there are drainage problems at the site, he recommended that the swale be rebuilt. He stated that all other conditions of the original CUP had been met. Mr. Jack Griner, the contractor for the church, explained that the bathrooms would have interior and exterior entrances and that a portion of the existing building, as well as a small addition, would be used for these rooms. He indicated that the addition will extend to the edge of the present grassy area. • Mrs. McKinney stated a conflict of interest at this point. After a brief discussion of the CUP process for the benefit of new members, a motion was made by Mr. Smith, seconded by Mr. Rogers and approved by eight aye votes, with Mrs. McKinney ab- staining, THAT GRANTING OF THE CONDITIONAL USE PERMIT TO ALLOW A SMALL ADDITION TO THE NEW JACOB'S CHAPEL BAPTIST CHURCH BE RECOM- MENDED TO T HE CITY COUNCIL WITH T HE FOLLOWING CONDITIONS: 1. The property must be developed in substantial accordance with an approved site plan. 2. If, at a future date, parking at this site proves inade- quate, the applicant understands and arees that the City may require additional parking or rescind this CUP. 1 CITY OF CLERMONT MINUTES PLANNING AND ZONING COMMISSION February 4, 1986 • 3. No further expansion of the use or additions to this facility shall be permitted except as approved by another CUP. 4. All applicable rules and regulations shall be met, including final site plan approval. A water retention swale must be constructed along the north boundary as shown on the ori- ginal site plan approved for the construction of the church. 5. This property may be used only as a church. No other business operation may be conducted from this facility. This CUP is not transferable to any other business use, person or corporation. 6. The final Certificate of Occupancy cannot be issued until each of the stated conditions has been met. 7. This permit shall expire if construction has not begun within one year of the date of this CUP. 8. If any of the stated conditions is violated, the applicant understands and agrees that the City Council may revoke this CUP by resolution. REVIEW OF RECOMMENDATIONS MADE IN 1985. Members reviewed action • taken during 1985, and the consensus was that the Commission had acted wisely on the whole, and that several projects had greatly improved their neighborhoods. A brief discussion was held concerning future projects, such as landscaping Montrose Street downtown, improving the ballfields, and projects proposed for the recently annexed property east of Grand Highway. Mrs. Gaines suggested that, for major requests, joint workshop meetings between City Council and the Planning and Zoning Commis- sion would be of value. The meeting was adjourned at 8:30 p.m. h -~ ~ ~ ~. JOHN N. S RGENT, Ch' irman ATTEST: MARILYN G. GEORGE, P & Z Technician 2 fi _ FORM 4 MEMORANDUM OF VOTING CONFLICT LAST NAME-FIRST NAME-MIDDLE NAME McKinne , Marie THE BOARD, COUNCIL,COMMISSION, AUTHORITY, OR COMMITTEE ON WHICH i SERVE IS A UNITOF: MAILING ADDRESS P.O. BOX 808 CITY COUNTY Clermont Lake ATE ON WHICH VOTE OCCURRED February 4, 1986 Qq CITY O COUNTY O OTHER LOCAL AGENCY O STATE NAME OF POLITICAL SUBDIVISION OR STATE AGENCY NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Planning and Zoning Commission City of Clermont WHO MUST FILE FORM 4 This form is for use by any person serving on either an appointed or elected board, council, commission, authority, or committee, whether state or local, and it applies equally to members of advisory and non-advisory bodies who are faced with a voting conflict of interest. As the voting conflict requirements for public officers at the local level differ from the requirements for state officers, this form is divided into two parts: PART A is for use by persons serving on Ioca1 boards (municipal, county, special tax districts, eic.), whip PART B is prescribed for all other boards, i.e., those at the state level. PART C of the form contains instructions as to when and where this form must be filed. PART A VOTING CONFLICT DISCLOSURE FOR LOCAL PUBLIC OFFICERS [Required by Section 112.3(43(3), Florida Statutes (Supp. 1984).] The Code of Ethics for Public Officers and Employees PROHIBITS each municipal, county, and other local public officer FROM VOTING in an official capacity upon any measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting in his official capacity upon any measure which inures to the special gain of any principal (other than a government agency as defined in Section 112.312(2), Florida Statutes) by whom he is retained. In any such case a local public officcr must disclose the conflict: (a) P R IOR TO TH E VOT£ BEING TAKEN by Publicly stating is the assembly the nature of his interest is the r:tat*.er on which he is abstaining from voting; and (b) WITHIN 1 S DAYS AFTER THE VOTE OCCURS by describing the nature of his interest as a public record in this part below. NOTE: Commissioners of a Community Redevelopment Agency created or designated pursuant to Section 163.356 or Section (63.357, Florida Statutes (Supp. 1984), or officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from ~ oting. In such cases, however, the oral and written disclosure of this part must be made. I, the undersigned local public officer, hereby disclose that on February 4 ~ 19 8 6 (a) I abstained from voting on a matter which (check one): `.~ inured to my special private gain; or inured to the special gain of , by whom 1 am retained. CE FORM 4 -REV. Ia84 PAGE (b) The measure on which [abstained and the nature of my interest in the measure is as follows: I did not vote on a Conditional Use Permit request for the New Jacob's Chapel Baptist Church because my husband is the Pastor of the Church. -io- ~~, gate Filed ~-, -~ ! ~- Signature Please see PART C for instructions on when and where to file this form. PART B VOTING CONFLICT DISCLOSURE FOR STATE OFFICERS [Required by Section l 12.3143(2), Florida Statutes (Supp. 1984).] Each state public officer is permitted to vote in his official capacity on any matter. However, any state officer who votes in his official capacity upon any measure which inures to his special private gain or the special gain of any principal by whom he is retained is required to disclose the nature of his interest as a public record in Part B below within 15 days after the vote occurs. I. the undersigned officer of a state agency, hereby disclose that on , 19 (a) I voted on a matter which (check one): inured to my special private gain; or inured to the special gain of (b) The measure on which I voted and the nature of my interest in the measure is as follows: by whom I am retained. Date Filed Signature Please see PART C below for instructions on when and where to file this form. PART C FILING INSTRUCTIONS This memorandum must be filed within fifteen (1 ~ days following the meeting during which the voting conflict occurred with the per responsible for recording the minutes of the meeting, who shall incorporate the memorandum in the meeting minutes. This form need n be filed merely to indicate the absence of a voting conflict. NOTICE: UNDER PROY[S10NSOF FLORIDASTATUTES~I 1231 ~(I983), A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTESGROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION 1N SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED 53,000. CE FORA 4 -REV. 10-84 PAGE 7