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08-16-1988 Workshop Meeting e e CITY OF CLERMONT MINUTES WORKSHOP MEETING August 16, 1988 A Workshop Meeting of the City Council of the City of Clermont was held Tuesday, August 16, 1988. The meeting was called to order at 6:35 by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Huff and Council Member Dupee. Others present were City Manager Saunders, Librarian Bonnie Ray, Chris Williams and Don Wickham, members of the Library Board, and Mary MacMahon, the County Librarian. COOPER MEMORIAL LIBRARY BOARD FUNDING REQUESTS The proposed automation for the library was discussed in great detail. Clarification was given regarding the ownership of the system, the software and data base. It was stated by Mrs. MacMahon that a three year guarantee had been given on the monthly operational/maintenance costs of the system. Cooper Memorial Library would own its own data base once it is compiled. The central processing unit will remain in the ownership of the computer company. Considerable discussion ensued concerning the library's automation and the areas that automation would help make the library more efficient locally as well as countywide. It was explained that approximately $4,400 would be needed for the next year's budget for the operation and maintenance for the modified system which would be one unit in Cooper Memorial Library. To go to full automation, which would be three units, there would be an annual maintenance cost of $7,200. The Board thanked the City for any consideration they would give to the requested budget. The Library Board Members left at 7:45 p.m. The Council continued their discussion of the Library's requests. City Manager Saunders pointed out that the total request by the Library, included not only the additional money for operating and maintaining some type of automated system, but also approximately an additional $8,000 for operating costs. It was further pointed out that the projected revenues for the Library were less than the current year's projected revenues, and the most apparent under- estimated revenue was in the Arnett Fund interest earnings. The Board's Attorney has determined that books can be bought from the Arnett Fund. They are proposing the purchase of $10,000 worth of books in the next budget year, but are only budAeting $2,500 from the Arnett Fund, when in all likelihood the fund will generate at least $8,000 in earnings during the next fiscal year. Mr. Turville stated that he believed the Council should not financially tie itself into the automation of the Library. The City should deter- mine the amount of funds it can allocate to the Library without being specifically tied into a continuing program that will probably increase in cost over the years. It had been discussed that until the data base is bUilt, the Library would not be fully automated, and that two of the units would not be utilized until mid-year. City Manager Saunders stated that the cost would be approximately $5,800 for a full year of operation/maintenance costs for one unit and half a year's costs for the other two units. After a great deal of discussion, it was the consensus of Council that a total of an additional $5,500 would be appropriated to the e . CITY OF CLERMONT MINUTES WORKSHOP MEETING August 16, 1988 Page -2- Library which would increase the contribution to the Library from the current year's $41,500 to $47,000, plus the debt service for the building. Mr. Saunders then stated that this discussion had completed the scheduled topics for the budget workshops. TWELFTH STREET PARK Mr. Saunders reported that the City was already working on a grant request for funds to develop the park. City Staff will be meeting with the Parks and Recreation Board at their next regularly scheduled meeting to get their input as to how the park should be developed. Mr. Saunders also reported that he would meet with each Council Member on an individual basis to discuss City Planner McAllister's and his ideas for the development of the park. IRENE MILNOR REQUEST Mr. Saunders stated that he had met with Mrs. Milnor concerning her recent request for a Conditional Use Permit to expand the duplexes she owns on Second Street and that she has asked me to relay to Council that they reconsider their decision or she would consider legal action against the City. HIGHLANDER ESTATES City Manager Saunders stated that he had met earlier with Gene Langley and Charlie True, the engineer for the Highlander Estates project, and explained that Mr. Langley was requesting to enter into an agreement with the City that his subdivision would be exempt from any additional impact fees the City might propose or adopt anytime in the future. After a short discussion, it was the consensus of Council that this would not be in the best interest of the City and that the City Manager should inform Mr. Langley that there is no interest on the Council's part to enter into such an agreement. PEARL CLEMPSON LAWSUIT The Council briefly discussed the possible lawsuit by Pearl Clempson for her arrest two years ago by Officer Lee Bullard. There being no further discussion, the me ting adjourned at 9:05. Attest: FInance irector