07-26-1988 Workshop Meeting
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CITY OF CLERMONT
MINUTES
WORKSHOP MEETING
July 26, 1988
A Workshop Meeting of the City Council of the City of Clermont
was held Tuesday, July 26, 1988, in the Council Chambers. The
meeting was called to order at 5:30 p.m. by Mayor Pool with the
following Council Members in attendance: Mayor Pro Tem Turville,
Council Member Huff and Council Member Cole. Also present were
City Manager Saunders and Finance Director Van Zile.
The purpose of this meeting was to continue discussion of the pro-
posed budget for fiscal year 1988-1989.
MERIT AND COST OF LIVING INCREASES
Finance Director Van Zile gave each Council Member the latest update
of the budgeted revenues and expenditures as recommended from the
previous workshop.
Mayor Pool began the meeting with a discussion of the cost of living
allowance increase for all employees. After considerable discussion,
it was the consensus that the starting salary in all pay grades should
remain the same, but the top of the range should be increased by 4.5%,
which was also agreed to as the cost of living allowance given to all
City employees as of October 1, 1988.
The City Manager discussed that 5% was the projection for the cost of
living increase for next year. The Council expressed their feelings
that more emphasis should be placed on the merit increases for jobs
well done, instead of an automatic increase. The City Manager
explained that in the past, an overall of 2% of the budgeted salaries
were placed in each department's salary account for merit increases.
As explained before, merit increases could be anywhere from 1 to 3%
or higher with City Manager approval. The Council agreed that 2.5%
of the budgeted salaries should be included in the new budget to
place more emphasis on merit increases for people deserving raises.
....
PUBLIC WORKS DEPARTMENT CAPITAL OUTLAY EXPENDITURES
The proposed capital outlay items were discussed next, beginning
with the requests of the Public Works Department as listed in
the schedule given each Council Member by Mr. Van Zile.
ICE MACHINE
It was indicated that the the ice machine for the Public Works
Department had not been included in the proposed budget, and after
further discussion with Public Works Director Smythe, Mr. Saunders
determined that in his opinion, the machine should be replaced in
the next budget year and should be included in the proposed budget.
It was the consensus of Council to include this item in the Capital
Outlay - Public Works portion of the budget. At the time the
ice machine is to be replaced, the City Manager stated he would
investigate the possibility of joint-use if the City is in a
position to move the Public Works Department within a reasonable
time period.
HIGHLANDER HUT FLOOR
The next item discussed was the proposed expenditure to replace
the Highlander Hut floor. Council Member Huff recommended looking
into regrinding the existing terrazzo floor.
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It was the consensus of Council to place the proposed $1,500 in the
budget, but to compare the cost of of replacing the floor with
a commercial tile to that of regrinding the existing floor before
proceeding with the project.
PAVING OF OAK HILL CEMETERY DRIVEWAYS
The proposed paving of the driveways in the cemetery was discussed
and it was the consensus of Council that another method of controlling
the erosion should be investigated rather than paving the roads. The
possibility of using sodblock or additional sodding was discussed.
Ci ty Manager Saunders agreed with this approach, and the money to pave ....
the cemetery driveways will not be included in the proposed budget.
STORAGE BUILDING AND RESTROOMS FOR OAK HILL CEMETERY
The next item discussed was the request for a storage building and
restrooms for the cemetery. After considerable discussion, it was
the consensus of Council that the storage facility was needed and
that the proposed $4,800 should remain in the budget for the storage
building, with the possibility of putting an "employees only" rest-
room in the building for the workers at the cemetery.
STREET OVERLAY PROJECT
The street overlay project for Disston Avenue was discussed, and
it was the consensus of Council to budget the money for this project.
MINNEHAHA AVENUE SIDEWALK
The sidewalk project for Minnehaha Avenue was discussed at length.
It was the consensus of Council that priority should be given to
Pitt Street, running from the the High School to Bloxam Avenue.
$25,000 was proposed to be placed in the budget for construction
of sidewalk from the High School to at least Disston Avenue for
this year. Phase II would be from Disston Avenue to Bloxam Avenue
would be completed next year.
Council Member Turville suggested that the City contact the High
School to see if they would participate in the sidewalk construction
along the south side of the school property which would then allow
the City to extend its project farther the first year.
At this time, 7:30 p.m., the Workshop Meeting temporarily adjourned
in order for the Council to conduct its regularly scheduled meeting.
It was decided that discussion would resume after the meeting, and
the Workshop reconveigned at 8:10 p.m.
WATER AND SEWER DEPARTMENT CAPITAL OUTLAY REQUESTS
The proposed capital outlay requests for the Water and Sewer Depart-
ment were discussed with no changes to the requests.
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Lift Station #2 located in the Emerald Lakes Mobile Home Park was
deleted from the proposed budget because after doing extensive
research it was found that this lift station was not built to
City standards and was not accepted into the City's system.
Therefore, the City is considering it a private lift station
owned by the park. Mr. Saunders further stated that he would
be notifying the park that it will be their responsibility to
repair the lift station and bring it up to City standards.
MISCELLANEOUS DISCUSSION
MASTER PLAN
City Manager Saunders discussed with Council the need for a Master Plan
for the east side of the City, east of Highway 27, and that the City
Engineer and City Manager would present a proposal to the Council with
cost estimates for doing the future Master Plan.
RECYCLING PROGRAM
It was discussed that the City would have to readdress a recycling pro-
gram during the upcoming year. What the City will have to do and the
costs involved cannot be determined until the County comes up with its
own plan for recycling. Once this plan is developed, the City will be
able to participate in that plan or proceed with its own plan for re-
cycling.
LOCAL GOVERNMENT INFRASTRUCTURE FUND TAX
This tax was discussed with Council by City Manager Saunders. It
is estimated that this tax will generate 2.5 million dollars for the
City over the next fifteen years. It was explained that there were
several projects the City should undertake within the next few years,
and that they could be funded from the Infrastructure Tax Fund.
The projects include moving of the Public Works Department, the
expansion of the Police Department, which would include taking over
the Council Chambers, and a new Council Chambers could be built
at the present location of the City Hall, which could be done with
a remodeling of the present building, and the development of the
Twelfth Street Park.
Mr. Saunders explained that the City could float a bond issue or
loan for enough funds to complete all of the projects to be paid
for from the infrastructure tax, and there would still be sufficient
monies left on an annual basis for annual projects. It was further
explained that all of these projects should be completed within the
next few years in order to meet the needs of the various depart-
ments due to the growth and expansion of the City over the past few
years. Bonding the infrastructure tax money would be a way to build
the facilities and have use of them today, instead of building one at
a time over the next several years.
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There being no further
Attest: