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11-13-2007 Regular MeetingCity of Clermont MINUTES REGULAR COUNCIL MEETING NOVEMBER 13, 2007 The Clermont City Council met in a regular meeting on Tuesday, November 13, 2007 in the Council Chambers at City Hall. Mayor Hal Turville called the meeting to order at 7:00 pm with the following Council Members present: Council Members Mullins, Goodgame, Hogan and Berlinsky. Other City officials present were: City Manager Saunders, City Attorney Mantzaris, City Clerk Ackroyd and Assistant City Manager Gray. INVOCATION Council Member Mullins gave the invocation followed by the Pledge of Allegiance. OATH OF OFFICE City Clerk Ackroyd administered the oath of office for elected Council Member Goodgame for Seat II and Council Member Mullins for Seat IV. MINUTES Council meeting minutes of October 9, 2007 and October 23, 2007. Council Member Goodgame moved approval of the October 9 2007 minutes• seconded by Council Member Mullins The motion passed with all members present voting "ate Council Member Goodgame moved approval of the October 23 2007 minutes• seconded by Council Member Mullins. The motion passed with all members present voting "aye" PUBLIC COMMENTS Jim Purvis 4206 Hammersmith Drive congratulated Council Member Mullins and Council Member Goodgame on serving another term. He invited everyone to the Lions Club Spaghetti Dinner on December 8. He suggested the City have a proactive approach in providing press releases of information to inform the community of happenings within the City and in dealing with the news media. PROCLAMATION Mayor Turville read the proclamation aloud declaring November 2007 as National American Indian Heritage Month. REPORTS City Manager Saunders scheduled a workshop to update the Council on the Code Enforcement Board for December 12, 2007 at 6:OOpm in the Council Chambers. Also, he reminded Council of the joint meeting scheduled with the Lake County Board of County Commissioners on Monday, November 19 at 6:OOpm in the Council Chambers to discuss Recreation. Furthermore, Mr. Saunders asked Council approval for 3 proposals received for Engineering Firms to do a tree and topographical survey for the Community Center lot. He requested approval for the lowest quote received from Besh Engineering for $2,000.00. Council Member Mullins moved for approval• seconded by Council Member Goodgame The motion passed with all members present voting "aye" City of Clermont MINUTES REGULAR COUNCIL MEETING NOVEMBER 13, 2007 City Attorney Mantzaris - No Report Council Member Hogan - No Report Council Member Goodgame commented the paintings displayed in the lobby are from local artists and are for sale. The First United Methodist Church had a ground breaking ceremony for their multi-purpose building. The church decided to stay in downtown several years ago and this church has been a vital part of this city for a long time. He mentioned South Lake Hospital has come up with a no smoking policy for their entire campus and requested Council consider a similar smoking policy at the City. Council Member Mullins noted the Farmers Market has continued to be successful. The program at the Chamber breakfast is the annual State of the County this Friday. Council Member Berlinsky mentioned having an employee assigned to deal with public relations. Mayor Turville reported on receiving the state grant for the Inland Groves Property in the amount of $3.34 million. He noted the electrical outlet was not functioning at Veterans Park. aim Purvis commended City Manager Saunders and staff for working on the grant application. Mayor Turville asked City Manager Saunders to do something special for the staff members who participated in the grant process. City Manager Saunders noted it was a joint effort between Assistant City Manager Darren Gray, Planner Barbara Hollerand, Planning Director Jim Hitt, City Engineer Tamara Richardson and her staff. CONSENT AGENDA Mayor Turville advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. I -Change Order Request authorization for a Change Order by John Laux Construction for Fire Station 1 (driveway replacement) Item No. 2 -Change Order Item No. 3 -Purchase Approval -Engineering Request authorization for a Change Order from Encore Construction for a reduction of $2,948,408.00 for the East Water Reclamation Facility Expansion Project Request authorization to purchase a new Crane Truck Item No. 4 -Scope of ServicesiBudgetAmendment Request approval of the Scope of Service from Boyle Engineering for the East Side Wastewater Collection System -Surge Analysis and Budget Amendment from Utility Fund Reserves Item No. 5 -Scope of Services Request approval of the Scope of Service from Capri Engineering to provide the required geotechnical analysis for the Community Center 2 City of Clermont MINUTES REGULAR COUNCIL MEETING NOVEMBER 13, 2007 Item No. 6 -Plat Approval - Oakhill Commons Approval of the Oakhill Commons plat, located south of SR 50, east of US 27 City Manager Saunders pulled item 3 from the consent agenda to table to the next Council meeting. Council Member Goodgame moved to table item 3 to the November 27 Council Meeting; seconded by Council Member Hogan The motion passed with all members present voting "aye". Council Member Goodgame moved approval of consent agenda items 1 2 4 5 and 6; seconded by Council Member Mullins The motion passed with all members present voting "aye". UNFINISHED BUSINESS Utility Agreement Mayor Turville reported the Johns Lake Landing Utility Agreement had been requested to be postponed to the November 27, 2007 Council meeting. Council Member Mullins moved to table the Utility Agreement to November 27; seconded by Council Member Goodgame The motion amassed with all members present voting ave„• Ordinance 582-M Introduction Mayor Turville read Ordinance 582-M aloud by title only. An Ordinance of the City of Clermont, Florida, adopting the Small Scale Comprehensive Plan Amendment for the City of Clermont, Florida, pursuant to the Local Government Comprehensive Planning Act, Chapter 163, Part II, Florida Statutes; setting forth the authority for adoption of the Small Scale Comprehensive Plan Amendment; setting forth the purpose and intent of the Small Scale Comprehensive Plan Amendment; providing for the adoption of the Small Scale Comprehensive Plan Amendment; establishing the legal status of the Small Scale Comprehensive Plan Amendment; providing a severability clause; and providing an effective date. Council Member Goodgame moved introduction of Ordinance 582-M; seconded by Council Member Hogan The motion passed with all members present voting aye„• Ordinance 583-M Introduction Mayor Turville read Ordinance 583-M aloud by title only. An Ordinance under the Code of Ordinances of the City of Clermont, Lake County, Florida, amending the official zoning map of the City of Clermont, referred to in Chapter 122 of Ordinance No. 239-C, Code of Ordinances; rezoning the real properties described herein as shown below, providing for severability, providing for an effective date and providing for publication. City of Clermont MINUTES REGULAR COUNCIL MEETING NOVEMBER 13, 2007 Council Member Goodgame moved introduction of Ordinance 583-M• seconded by Council Member Hogan The motion amassed with all members present voting aye„• NEW BUSINESS Inter-local Agreement City Manager Saunders reported that all agencies in Lake County have been working toward a unified communications system. Lake County is providing funding initially. This is a positive step forward for the public safety agencies. Police Chief Graham was present as well as a representative from the Lake County Sheriff's Office. Council Member Hogan questioned whether there will be any expenditure from the City. Council Member Goodgame stated Lake County will fund entirely fora 3 year period and if we increase the Police Department and need additional equipment, the City will pay that expense. City Manager Saunders clarified the initial funding is there for the entire system but if we need more as the City grows, we will be responsible for future costs. Police Chief Steve Graham stated we provide them with a personnel count. There will be no out of pocket expense until 2011 and then we will begin paying for maintenance on the equipment. If the department hires more staff in the future, the City will have to pay for portable radios in the future. Mayor Turville thanked the Lake County Sheriff's Office. Council Member Mullins moved to accept the inter-local agreement• seconded by Council Member Goodgame The motion passed with all members present voting "aye". Lease Agreement City Manager Saunders clarified this is for Fire Station 3 to provide space for Lake Sumter EMS to house their staff for any calls received from that location. The lease agreement is for $850 to the City and staff recommended approval. Mayor Turville opened the public hearing. There were no comments. Mayor Turville closed the public hearing. Council Member Mullins moved for approval of the lease agreement• seconded by Council Member Mullins The motion passed with all members present voting "aye". Lien Forgiveness Planning Director Hitt reported on the request for 561 Minneola Avenue. The Code Enforcement Board recommended the lien be forgiven. The property owner purchased in a dilapidated state and the house has been restored. The full lien amount is $5,940.00. The applicant was present, Michi Chicoye, requesting Council consideration to forgive the lien. City of Clermont MINUTES REGULAR COUNCIL MEETING NOVEMBER 13, 2007 Mayor Turville opened the public hearing. Jim Purvis, 4206 Hammersmith Drive, Chairman of the Code Enforcement Board stated this is exactly what the board perceives as a success. It is not about the money; it is about improving the city. Mayor Turville closed the public hearing. Council Member Berlinsky commended the applicant for improving the property. He voiced concern with releasing the lien in its entirety and recommended the Council vote against lien forgiveness. Council Member Goodgame commended the applicant on repairing and beautifying the property. Council Member Goodgame moved to forgive the lien on this property; seconded by Council Member Mullins for discussion. Council Member Mullins recommended accepting a lower amount on the lien. Discussion ensued between the Council. Council Member Goodgame called for the question. The motion passed 3 to 2 with Council Members Berlinsky and Mullins opposing. Contract Approval City Manager Saunders stated when bake County closed their offices at City Hall, Council directed staff to move forward with a Building Department. Staff advertised through the Request for Proposal Process and Council accepted the ranking with Capri being the number one (1) choice. Staff entered into contract negotiations for their services. Assistant City Manager Gray distributed items that were not included as well as one correction. Representatives from Capri were present. They are prepared to begin providing full service on Monday, November 19, 2007. City Manager Saunders also noted the next item on the agenda relates to this request. It is for a budget amendment to hire a plans examiner to handle review and permitting. It has to be a separate function not under Building Services. Staff is ready to move forward with the contract. Assistant City Manager Gray noted the fee schedule is the same from Lake County therefore there will be no changes to the citizens of Clermont. Brenda Brown, Capri Representative, was present. Assistant City Manager Gray clarified on exhibit C is the diagram in the contract of the space they will be occupying. City Manager Saunders thanked Capri Engineering. Council Member Goodgame moved approval of the contract with Capri Engineering; seconded by Council Member Mullins The motion~assed with all members present voting_"aye". City of Clermont MINUTES REGULAR COUNCIL MEETING NOVEMBER 13, 2007 Budget Amendment Council Member Mullins moved to adopt the budget amendment• seconded b~ Council Member Good~ame The motion passed with all members present voting "aye". Resolution 1552 Mayor Turville read Resolution 1552 aloud by title only. A Resolution of the City Council of the City of Clermont establishing fees and charges for Building Services and providing an effective date. Assistant City Manager Gray distributed a new schedule A with a correction. City Manager Saunders stated this resolution establishes the fees. Assistant City Manager Gray thanked Capri for their willingness to work with us. Mayor Turville opened the public hearing. There were no comments. Mayor Turville closed the public hearing. Council Member Goodgame moved for approval of Resolution 1552• seconded by Council Member Mullins The motion passed with all members present voting "aye". Jim Purvis, 4206 Hammersmith Drive, suggested there be a better way to convey a message from the Code Enforcement Board on the background and circumstances with a code case being heard by the Council. ADJOURN: With no further comments, this meeting was adjourned at 8:48pm. APPROVED: old S. urville, Mayor Tracy Ackroyd, City