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06-20-1988 Special Meeting e e CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING June 20, 1988 A Special Meeting of the City Council of the City of Clermont was held Monday, June 20, 1988 in the Council Chambers. The meeting was called to order at 6:00 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Dupee, Council Member Cole and Council Member Huff. Other City Officials present were City Manager Saunders and Finance Director Van Zile. REPORTS CITY MANAGER SAUNDERS' REPORT CHAMBER OF COMMERCE The Chamber of Commerce monthly breakfast will be held on Friday, June 24, 1988 at 7:30 a.m. at the Lake County Inn. The featured guest speaker will be Claude Smoak. LAKE COUNTY LEAGUE OF CITIES A meeting of the Lake County League of Cities will be held Thursday, June 23, 1988, at Tavares City Hall to discuss the NRG Contract for the proposed garbage incinerator. Mr. Brown Gregg will attend the meeting to answer any questions concerning the project. NEW BUSINESS LIQUIDATED DAMAGES City Engineer Springstead was present to explain the liquidated damages due the City of Clermont due to the delay in the construction of the sewage treatment plant and Lift Station #6. It was explained that under the sewage treatment plant contract, the contractor must pay the City $175 per day for any delay of completion past the contract date. Mr. Springstead explained that even though the contract states that the contract date will run until all of the final inspections are completed by Farmers Home, substantial completion and use of the facility by the City of Clermont is the date that should be used as the cutoff date for liquidated damages. The City Manager stated that he had discussed this with City Attorney Baird prior to the meeting, and this was also his recommendation as to the cutoff date for liquidated damages. City Engineer Springstead further explained that the contractor must be given additional time because of the change out of the pumps and flow equalization tank and after calculating this time, a total of 80 days of liquidated damages was due the City. City Manager Saunders agreed that this was the correct amount of time, and would amount to a $14,000 reduction from the final pay request of the contract. CHANGE ORDER fllO City Engineer Springstead stated that Change Order #10 should be changed to allow 90 days instead of the original five days for the e' e CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING June 20, 1988 Page -2- completion of contract. Change Order #11 should be approved for 80 days of liquidated damages amounting to a $14,000 reduction in the contract and $952 should be added to the contract for additional switches required for the control panel. It was explained that on Lift Station #6 there was a 26 day delay in completion of the contract at $120 per day which resulted in a decrease in the contract amount of $3,120. Change Order #2 for the sprayfield expansion also was explained and included an increase in the number of days for the contract which amounted to 22 days and no change in the dollar amount. The extension was necessary due to weather conditions and trying to get a good stand of grass to grow. 88-090 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO APPROVE CHANGE ORDERS #10 AND #ll ON THE TREATMENT PLANT EXPANSION, CHANGE ORDER #5 ON LIFT STATION #6, AND CHANGE ORDER #2 ON THE SPRAYFIELD. PROPOSED CONTRUCTION OF THE JAYCEE BEACH SEAWALL Council Member Turville then opened discussion concerning the proposed construction of the Jaycee Beach seawall. Several concerns were raised regarding the seawall and City Engineer Springstead and City Manager Saunders were asked to look into an alternative method of solving the erosion problem that would utilize a more environmentally acceptable approach to the solution. Both gentlemen stated that they would work together to find other possible solutions to the problem. BOND REFINANCING Finance Director Van Zile introduced Arch Roberts Representative Arnold Schneider who was present to explain the refinancing proposed for the three outstanding Farmers Home bond issues. After considerable discussion, the City Council agreed to the loan amount of 2.2 million dollars and authorized City Manager Saunders to accept the interest rate that should be available on Tuesday for the bond issue, based upon his opinion of the fairness of the interest rate. RESOLUTION #585 AUTHORIZING THE EXECUTION OF THE REFUNDING LOAN AGREEMENT 88-091 After the resolution was read by title only by Mayor Pool, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER COLE AND UNANI- MOUSLY CARRIED TO ADOPT RESOLUTION #585 AUTHORIZING THE EXECUTION OF THE REFUNDING LOAN AGREEMENT. PARKS AND RECREATION City Manager Saunders explained that he had received a letter from the Department of Natural Resources stating that the City's grant request of $150,000 for the purchase of the Twelfth Street Park had been approved, e e CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING June 20, 1988 Page -3- and that formal notification of acceptance by the City should be forwarded to the Department of Natural Resources as soon as possible. 88-092 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE GRANT IN THE AMOUNT OF $150,000. There being no further discussion the meeting adjourned at 7:10 p.m. ~~(~ Attest: