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2008-08MCCI BOOK PRESERVATION QUOTATION SHEET BOOK PRESERVATION SERVICES Q 5 books of Ordinances with 908 total pages PROPOSED TREATMENT $9,400 1. Inspection & Unbinding -Volumes are to be examined prior to treatment and control numbered as necessary. Volumes are then to be disbound, and text blocks pulled. Previous repairs are to be removed, insofar as possible without additional damage or degradation. 2. Deacidification -Volumes are to be deacidified by appropriate method after testing for solubility of inks. • Non-Water Soluble Inks: Aqueous deacidification will be conducted with a magnesium bicarbonate solution, books are to be pre- washed several times in distilled water, and then deacidified in a solution of bicarbonate titrated to 19. • Water Soluble Inks: Bookkeepers commercially prepared deacidification solution will be used. 3. Mending -Tears, cracks, voids and losses are to be mended with either Japanese tissue and archival adhesive, or LC archival tissue. 4. Encapsulation -After deacidification and repair, volumes are to be encapsulated into archival quality polyester film of 3 mil thickness, and sealed on three or four sides. 5. Binding -After encapsulation, volumes are to be bound into Enduro Heritage Recorder post binders. PAYMENT & BILLING TERMS Project will be invoiced and billed upon completion of work. MCCi is a teaming partner with JJMCO, who handles all financial transactions under this contract. Therefore, invoicing will be completed by JJMCO and all payments should be made directly to JJMCO. Payment will be due upon receipt of an invoice. For additional information, please contact Donny Barstow, MCCi President. The terms of this agreement shall remain in force and effect for a period of ninety (90) days from the date appearing below, unless accepted by the Client. Submitted by: Date: By: MCCi, a Limited Liability Company March 3, 2008 (Signature) (Printed Name & Title) Witness: (Signature) Noted Items Accepted by: CITY OF CLERMONT, FLORIDA /~ ~ Date: t- - I~ i~c' ~ l.~ ~C...~1\1 By: "~ I (Signature) ~~,,II ~.J (Printed Name & Title) Witness: ~ C i (Signature ..--- (Printe Name & Title From: unknown Page: 214 Date: 3!6/2008 3:51:45 PM vur vur wvu run iu. vv rein ~ vvr.: vvi The terms of this agreement shall remain in forCC and effeot for a pe[iod of ninety (90) days from the date appearing below, unless accepted by tl~e Client Submitted by' MCCi, a Limited Liability Company i]ata: March 3, 2408 /~ ~ ~ . IIy: (5ignalure) r n~--v Sew ;` ~['rsi ~~:.~ (I'rintod Namc & Titlc) witness: '~• (Si ) Na~tod Items Accepted by: CITY OF CLERMONT, FLORIDA Hate: ~10tre~#„ ~n. ~ ~ gay: "' /~ (Signature) WQU~/1J2 `Y21 f ~P_l5 i ~ ~c.1 (~Q/1A~4ef (Pr'snted Name & Title) Witness: (Signamte (Prirnt Name & Title This fax was received bV GFt FAXmaker fax server. For more information, visit: http~ihv+rvw.gfi.com MCCi, a Limited Liability Company and subsidiary of MUNICIPAL CODE CORPORATION, which is duly organized and existing under the laws of the State of Florida, hereinafter referred to as MCCi, hereby offers the Book Preservation Services to the City of CLERMONT, FLORIDA, a corporation duly organized and existing under state law, hereinafter referred to as the Client, according to the following terms and conditions. BOOK PRESERVATION PROFESSIONAL SERVICE MCCi is partnered with Joseph J Marotti Co, Inc, who performs all preservation services on behalf of MCCi. Therefore, all material collected from the client we be handled directly by the Joseph J Marotti Co, Inc in their conservation laboratory located in Milton, VT. Please keep in mind that Joseph J Marotti Co, Inc will only be performing the actual preservation process . The client should contact MCCi for any sales related issues, and J Marotti should be contacted directly once the job is in production. Joeseph J. Marotti Co., Inc. Phone: (802) 893-6212 GENERAL SPECIFICATIONS FOR BOOKS AND MANUSCRIPTS 1. All volumes are to be dismantled as necessary. 2. All pressure sensitive and harmful tapes and adhesives are to be removed where possible using the most appropriate technique and/or solvents. 3. All loose soil and surface dirt to be removed by appropriate dry cleaning methods which may employ the use of brushes, gum rubber compounds, opaline pads, or vinyl granules. 4. All manuscripts and books are to be thoroughly inspected and tested with respect to solubility of the inks, rulings, dyes, and other media present which may be affected by deacidification in order to determine the most appropriate method of treatment. 5. All volumes are to be deacidifed. Aqueous deacidification shall be performed on materials where non-water soluble inks are present and spray (Bookkeepers®) deacidification shall be performed on materials where water- soluble inks are present. Aqueous deacidification shall be done with magnesium bicarbonate solution titrated in the range of 17-20. 6. Materials to be treated aqueously shall be washed in purified water containing no iron or other undesirable metallic ions. Treatment water shall be slightly alkaline. Paper shall be alternately washed and rinsed until no further discoloration is evident in the rinse water. 7. All minor tears and rips shall be mended by archival mending procedures, utilizing Japanese tissue paper and conservation grade acid free, reversible adhesive. 8. All Index tabs are to be repaired, reinforced or replaced as necessary. 9. All embrittled materials originally bound are to be put into loose-leaf format by the following technique: • Severely embrittled materials After deacidification, mending, and other appropriate conservation treatments, disbound sheets are to be encapsulated with archival quality SKC SH72S® or equivalent PET stable base polyester film or 3 or 4 mil thickness. Capsules/envelopes are to be radio (heat) edge welded construction, and punched on one side to allow for placement into appropriate high quality Enduro Heritage Recorder permanent record loose-leaf binders. • Previously Bound/Loose Leaf document in reasonable condition All materials originally hard bound are to be hand sewn and rebound on sewing frames to insure tightness. Additionally, boards must be alkaline buffered. Hinging of binding to boards shall be done with linen or deacidified canvas, and attachment shall be hidden so that lining papers present a smooth and continuous appearance from the cover to the flyleaf; no hinging materials shall be visible. All materials originally loose leaf bound are to bound in Enduro Heritage Recorders matching cover style, post spacing, and capacity as closely as possible. 10. The restoration facility shall have Class A four hour fire protection, and shall provide such four hour protection to records at all times except when personnel are actively engaged in restoration activities during normal working hours. This shall include all non-working hours regardless of the state of progression of the work; four-hour protection shall be provided while records are being blotted, pressed or otherwise treated, where such treatment cannot be fully completed within the course of a normal working day. In addition, such restoration facility shall be protected by 24-hour electronic fire detection system(s). PICK-UP & DELIVERY Joeseph J. Marotti Co., Inc. will arrange the delivery of your documents to the conservation laboratory, and will provide all materials required to package your documents. The Client is responsible to self-pack the records with provided materials for shipment. PAYMENT & BILLING TERM5 Project will be invoiced and billed upon completion of work. MCCi is a teaming partner with JJMCO, who handles all financial transactions under this contract. Therefore, invoicing will be completed by JJMCO and all payments should be made directly to JJMCO. Payment will be due upon receipt of an invoice. For additional information, please contact Donny Barstow, MCCi President.