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04-12-1988 Regular Meeting e e' CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING April 12, 1988 A Regular Meeting of the City Council of the City of Clermont was held Tuesday April 12, 1988 in the Council Chambers. The meeting was called t~ order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole, Council Member Dupee and Council Member Huff. Other City Officials present were City Manager Saunders, City Attorney Baird, Planning Director McAllister and Deputy City Clerk Brandt. Finance Director Van Zile was absent due to a previous commitment. INVOCATION The Invocation was offered by Cuqui Whitehead followed by the repeat- ing of The Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the meeting held March 22, 1988 were approved as presented. REPORTS CITY MANAGER SAUNDERS' REPORT QUARTERLY MEETING City Manager Saunders stated that the Quarterly Meeting of the Board of Directors of the City's Pension Fund should be held at 7:00 p.m. on Tuesday, April 26th before the Council Meeting, and asked the Council if there was any problem with this. It was the consensus of Council to hold the Board of Directors meeting at that time. AMENDMENTS TO THE EAST CENTRAL FLORIDA COMPREHENSIVE REGIONAL POLICY PLAN It was announced that two amendments were being proposed to the East Central Florida Comprehensive Regional Policy Plan which would recog- nize the Wekiva River as a significant regional resource deserving of special environmental protection and the other which would revise the existing regional policy regarding buffers and wetlands. The public hearing will be held in the conference room of the ECFRPC on April 21, 1988 at 7:00 p.m. AMENDMENT TO AGREEMENT WITH THE DEPARTMENT OF COMMUNITY AFFAIRS It was reported that the City had received a grant from the Department of Community Affairs in the amount of $13,179 to assist the City with meeting the requirements of the Local Government Comprehensive Planning Act which requires that certain criteria be met by April 30, 1988 and by October 30, 1988 with regard to the City's Comprehensive Plan. In February, Planning Director McAllister wrote a letter to the Depart- ment of Community Affairs requesting modifications to Attachement A, Scope of Services/Schedule of Deliverables. Those changes were accepted by the State, but the amendment to the existing contract must also be approved by the City. 88-047After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO APPROVE THE AMENDMENT TO THE CITY'S GRANT FROM THE DEPARTMENT OF COMMUNITY AFFAIRS. THE AMENDMENT SHALL BE ATTACHED TO THE ORIGINAL GRANT. e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING April 12, 1988 Page -2- CHANGE ORDER City Manager Saunders asked Council approval for a Change Order to modify the contract with F & G Roadbuilders in the amount of $1,893.47 which would be deducted from the original contract. The contractors have completed all of the work, except some minor items which came to this amount. After discussing this matter with the City Engineer and F & G Road- builders, it was decided to reduce the original contract for work the City completed, which included sodding, replacing sprinklers, and repair of two cracks. 88-048 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE CHANGE ORDER WHICH WOULD DEDUCT $1,893.47 FROM THE ORIGINAL CONTRACT WITH F & G ROADBUILDERS. STORMWATER MANAGEMENT City Manager Saunders stated that he would like to make the Council aware of the issue of stormwater management, which he had briefly discussed with the Mayor. He then stated that this matter was becoming a statewide issue and that legislation was pending on what the cities will be required to do. Mr. Saunders stated that he would like to take a systematic approach to the stormwater management problem and begin with the following: 1. Classification of the City's lakes 2. A storm drain inventory 3. A priority list for improvements, and 4. Contact environmental people and private consultants to see what type of services are available and the costs Council Member Huff questioned the use of private consultants and asked if they would be needed. Mr. Saunders stated that he would first talk to the local Pollution Control and Water Management people to see what they could offer. The private consultants may or may not be needed, but he would talk to them to see what type of services they would offer and the costs. After the infomation is gathered, Mr. Saunders stated that he would report back to Council with his findings. COUNCIL MEMBER DUPEE'S REPORT EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL It was reported that the Awards Banquet was a very elegant affair, and Mrs. Dupee stated that she was honored to have made the award presentation in the small Industrial/Commercial category. It was also reported that the DR! study for the County's property at the intersection of US 27 and Highway 19 would be coming up in May. 'e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING April 12, 1988 Page -3- CABLEVISION INDUSTRIES OF CENTRAL FLORIDA Mrs. Dupee stated that she had received another complaint concerning cable television and had given the information to City Manager Saunders. 911 EMERGENCY NUMBER Council Member Dupee stated that she was very upset over the fact that each City was being assessed by the County either $36,000 or $50,000, in addition to the money raised by the surcharge placed on the telephone bills and County tax money, if the particular City wished to become a primary answering point within the countywide 911 system. If the City chooses not to become a primary answering point, they would stay the same as they are now operating, but the call would go into the Sheriff's office in Tavares and be transferred back to Clermont in a matter of seconds. Council Member Huff emphasized that there would be no loss of services for those cities who did not pay the additional fee. Mayor Pool stated that he believed that those people living in the cities were being penalized by having to pay the additional fee, and in his opinion this was double taxation. If you lived in the County, you would get the same service without having to pay, as in Clermont's case, the additional $50,000. Much dis- cussion ensued concerning the fee. It was pointed out that the County Commission had already voted to accept the 911 system as presented with the seven cities paying the additional money. Council Member Dupee stated that she believed that pressure should be applied by the various cities to see if something could be done. Mrs. Dupee also questioned whether the County Commission had a con- tingency fund or capital reserves account to take the money from without charging the cities the additional fee. City Manager Saunders stated that the City of Clermont was hosting the Lake County Management Association meeting on Wednesday, April 20, 1988, and the 911 emergency system would be the topic of discussion for the meeting, and that he would report back to Council following the meeting. COUNCIL MEMBER HUFF'S REPORT SOUTH LAKE COUNCIL FOR THE ARTS Council Member Huff introduced Nick Jones of the South Lake Council for the Arts who presented a year end financial report to the Council. Mr. Jones stated that the Arts Council ended the year $1,000 in the red, but felt that this occurred because of a program timing problem. Mr. Jones also presented a brief report on the Council's plans for the next season's performances, stating that among other groups, the Army Band would be performing and a Blue Grass Festival was in the works for the City's annual Labor Day Celebration. e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING April 12, 1988 Page -4- City Manager Saunders stated that a decision will have to be made with regard to the funding of the Arts Council. Presently, the City is showing a deficit of $1,700 for money loaned, and it will have to be decided if the Arts Council will keep the money or pay back the donation. After a brief discussion, it was decided that this matter should be placed on the agenda of the next Council meeting. COUNCIL MEMBER COLE'S REPORT NEIGHBORHOOD WATCH PROGRAM It was reported that a very successful Neighborhood Crime Watch Program was begun in the Lincoln Park area with over seventy-five people attending the meeting. Council Member Cole asked of the status of the street lighting in the Lincoln Park area. City Manager Saunders stated that he would be giving a report on street lighting at the next Council meeting. VISITORS WITH BUSINESS REVEREND C.R. STACEY - VARIANCE REQUEST Mayor Pool explained that Reverend Stacey was requesting a variance to the Zoning Ordinance to allow a fence on the City right-of-way located at 800 Center Lane in the Lake Minnehaha Chain '0 Lakes Subdivision. Reverend Stacey stated that he built the fence because cars ran off the pavement and into his yard causing damage to his sprinkler system and grass. Mayor Pool explained that City Manager Saunders had spoken with Reverend Stacey and told him that asphalt curb could be placed along the radius of his property as a deterent to vehicles leaving the road, but that the fence would set a precedent for other such requests and at the same time create a liability to the City and should not be allowed. City Attorney Baird recommended allowing Reverend Stacey the oppor- tunity to withdraw his request so that he would not have to wait a year to make another variance request if it was needed. Reverend Stacey stated that he understood the City's position and would favor the installation of the curbing. He then withdrew his request for the variance. JOHN GABELE - VARIANCE REQUEST It was explained that Mr. Gabele was Reverend Stacey's neighbor, and he was making a similar request for post and cable fence along his property line. In addition to the curbing, City Manager Saunders stated that a "Stop" sign had been installed to replace the existing "Yield" sign at the intersection of Sunset Lane and The Crescent, and this should slow the cars down entering The Crescent and turning on Waterview Drive and help keep them from running over the Stacey and Gabele properties. Mr. Gabele, who was present, also stated that he would favor the installation of curbing and then withdrew his request. e e' CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING April 12, 1988 Page -5- Council Member Turville suggested that the men be able to leave their fences in place until such time as the curb is installed. It was the consensus of Council to allow them to do so. RONALD D. BUTLER - VARIANCE REQUEST Mr. Butler appeared before Council to request a variance to allow a rear yard setback of 21 feet where 25 feet is required in order to construct a screen room on the rear of his home located at 1421 Thirteenth Street. It was explained that several other variance requests for screen rooms had been denied in the Hazelwood Subdivision. 88-049 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO DENY THE REQUEST FOR THE REAR YARD SETBACK OF 21 FEET WHERE 25 FEET IS REQUIRED FOR 1421 THIRTEENTH STREET. Council advised Mr. Butler to go to City Hall where the staff would help him determine what type of screen room he could build without the variance. WALTER POYNTER - RESOLUTION #579 - CONDITIONAL USE PERMIT REQUEST Mr. Bob Thompson appeared before Council with a new preliminary site plan for the proposed Townhouse Development to be located on Lake Minneola Drive just south of the Clermont-Minneola city limits. City Manager Saunders explained that the site plan in the Council packets was the same one that was presented to the Planning and Zoning Commission at their meeting held on April 5, 1988. The site plan presented by Mr. Thompson tonight had not been seen by the Planning and Zoning Commission or Staff, and therefore, their recommendations mayor may not apply to the new plan. In looking at the plan, Mr. Saunders stated that the building layout had changed, the parcel was smaller, and fewer units were now being proposed. 88-050 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE AND SECONDED BY COUNCIL MEMBER TURVILLE TO SEND THE NEW SITE PLAN BACK TO THE PLANNING AND ZONING COMMISSION FOR THEIR REVIEW AND RECOMMENDATIONS. Under discussion, as a point of clarification regarding an abandoned road located between the Poynter/Thompson property and Edgewood Sub- division, Mr. Saunders explained that the road had already been aban- doned with 30 feet going to the adjoining property owner in the Edge- wood Subdivision when it was replatted, and the other 30 feet going to the Poynter/Thompson parcel. Council Member Turville called for the question, AND THE MOTION UNANIMOUSLY CARRIED FOR THE SITE PLAN TO GO BEFORE THE PLANNING AND ZONING COMMISSION AND THEN BACK BEFORE COUNCIL. e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING April 12, 1988 Page -6- RESOLUTION 11580 City Manager Saunders explained that as instructed by Council at the March 22nd meeting, Resolution #580 had been drawn up supporting the Rails to Trails Program and recommending that the Winter Garden to Mascotte section of the right-of-way be elevated to priority #2 on the DNR's list of property to purchase this year. 88-051 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION #580. THE RESOLUTION WAS READ BY MAYOR POOL BY TITLE ONLY. Copies of the Resolution will be forwarded to the appropriate State agencies. BID AWARDS HIGHLANDER HUT AIR CONDITIONING City Manager Saunders asked the Council to refer to their memo from Public Works Director Smythe regarding the four bids received for the Highlander Hut air conditioning, and explained that the low bid was received from Sun Central Air in the amount of $6,260 with an optional SEER rating of 10.55 which would be an additional $990. It was explained that Mr. Smythe had recommended the award of the bid to Sun Central Air with the optional SEER for a total of $7,250. Heating will be provided by 125,000 input BTU natural gas furnance with two separate air handlers balanced for individual or dual operation. The air handler and furnance units will be installed in a partition located next to the old fireplace. It was further explained that $6,000 was included in the current budget for this item, and it was recommended that the additional $1,250 be appropriated and a budget amendment approved for Capital Outlay - Buildings. 88-052 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF SUN CENTRAL AIR WITH THE OPTIONAL SEER FOR A TOTAL OF WITH THE ADDITIONAL TO BE APPROPRIATED AND A BUDGET AMENDMENT IN THE AMOUNT OF APPROVED FOR CAPITAL OUTLAY-BUILDINGS. EXTERIOR PAINTING OF JENKINS AUDITORIUM Again, the Council was asked to refer to Mr. Smythe's memo which listed the four bids received for the exterior painting of Jenkins Auditorium. It was recommended that the City accept the low bid of Bishop Paint in the amount of $2,340 for one coat of paint and that if, upon completion of the initial coat, it is determined that a second coat will be needed, authorization to proceed with the second coat at a cost of $1,620. It was explained that a total of $2,500 was budgeted for the painting, and if the second coat was needed, the additional $1,400 could be paid from the Operation and Maintenance Budget of the Public Works Department. e - crTYOFCLERMONT MINUTES REGULAR COUNCIL MEETING April 12, 1988 Page -7- 88-053 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF BISHOP PAINT IN THE AMOUNT OF $2,340. AUTHORIZATION WAS GIVEN TO PROCEED WITH THE SECOND COAT OF PAINT, IF NEEDED, IN THE AMOUNT OF $1,620, WITH PAYMENT OF THE SECOND COAT COMING FROM THE OPERATION AND MAINTENANCE BUDGET OF THE PUBLIC WORKS DEPARTMENT, IF NEEDED. JENKINS AUDITORIUM AIR CONDITIONING City Manger Saunders reported that as was discussed at a previous workshop meeting, the air conditioning unit which serves the office and lobby areas at Jenkins Auditorium has been in disrepair for several months and was now in need of repairs totalling between $800 and $900. Due to the age of the unit, it has been recommended that it would not be cost effective to repair the unit, but that it should be replaced. The Council was asked to refer to Public Works Director Smythe's memo. Five bids were received for the air conditioning unit and it was recommended that the low bid from Hanks Electric in the amount of $2,070 be accepted. The air conditioning unit is not a budgeted item, but can be absorbed under Building Maintenance for the Parks and Recreation Budget. 88-054 After a brief discussion of the bids, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF HANKS ELECTRIC IN THE AMOUNT OF $2,070 FOR THE AIR CONDITIONING UNIT FOR THE LOBBY AND OFFICES OF JENKINS AUDITORIUM. SEWAGE TREATMENT PLANT EQUIPMENT ENCLOSURES It was reported that two bids had been received for the aluminum structures to be constructed to provide protection for the equipment at the sewage treatment plant. Clermont Aluminum Installation bid a total of $10,420 and Edwards Aluminum, Inc. bid $6,422.70 for the project. Utility Director Davis has recommended that the bid be awarded to the low bidder, with payment coming from the current year's budget. A total of $9,500 had been included in the budget for this item. 88-055 A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF EDWARDS ALUMINUM, INC. IN THE AMOUNT OF $6,422.70 FOR THE ALUMINUM ENCLOSURES AT THE TREATMENT PLANT. SPRAYFIELD HAY CROP AND BUFFER MAINTENANCE It was reported that one bid had been received by the City from Richard Langley in the amount of $1,251 per quarter for the management and purchase of the hay crop and buffer strip located at the City's sprayfield site on Hooks Road. e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING April 12, 1988 Page -8- 88-056 After a brief discussion of the bid, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED TO ACCEPT RICHARD LANGLEY'S BID IN THE AMOUNT OF $1,251 PER QUARTER TO PURCHASE AND MANAGE THE HAY CROP AND BUFFER STRIP LOCATED AT THE CITY'S SPRAYFIELD SITE. PUBLIC COMMENTS CABLEVISION INDUSTRIES OF CENTRAL FLORIDA Rick D'Louhy, Director of Governmental Relations for Cablevision Industries of Central Florida, appeared before Council to introduce Mr. Dave Anderson, the new District Manager for the Clermont - Winter Garden area. Mr. D'Louhy then gave a progress report of the company and fielded complaints and comments from the Council. There being no further business or discussion, the meeting adjourned at 9:20 p.m. ~?t.t:r~ Attest: , City C erk