Loading...
01-12-1988 Regular Meeting . e CITY OF CLERMONT REGULAR COUNCIL MEETING January 12, 1988 The Regular Meeting of the City Council of the City of Clermont was held Tuesday, January 12, 1988, in the Council Chambers. The meet- ing was called to order at 7:30 p.m. by Mayor Pool with the follow- ing Council Members in attendance: Mayor Pro Tem Turville, Council Member Huff, Council Member Cole and Council Member Dupee. Other City City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, Planning Director McAllister, and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the Regular Meeting held December 8, 1987 were approved as presented. REPORTS CITY MANAGER SAUNDER'S REPORT LAKE COUNTY LEAGUE OF CITIES QUARTERLY MEETING It was reported that the League of Cities quarterly meeting would be held on Wednesday, January 27, 1988 at Mission Inn in Howey-in- the-Hills. Council Members planning to attend were asked to contact Julie Brandt by January 20th. F & G ROADBUILDERS It was reported that an agreement for completion of the Lakeshore Drive Project had been reached with F & G Roadbuilders, and that they would be replacing the curb as requested by the City and finishing the paving of the street. SOUTH LAKE KIWANIS CLUB It was reported that the South Lake Kiwanis Club had not been able to hold the Bake and Yard Sale at Seminole Park previously approved by Council, and they were requesting permission to hold the sale on February 6, 1988. Monies raised by the sale will be used to purchase a merry-go-round for the park. It was the consensus of Council to grant this request. PROPERTY PURCHASE It was reported that the closing on the three acre site on Mohawk Road purchased for installation of a flow equalization tank, will take place on Friday, January 15, 1988. City Attorney Baird stated that the proper zoning had been obtained from Lake County. WORKSHOP MEETING City Manager Saunders stated that he would like to hold a Workshop Meeting on Tuesday, January 19, 1988, if there were no Council objections. It was the consensus of Council to hold the meeting at 6:00 p.m. in the City Hall Conference Room. e e REGULAR COUNCIL MEETING January 12, 1988 Page -2- COUNCIL MEMBER DUPEE'S REPORT LAKE COUNTY LEAGUE OF CITIES Mrs. Dupee urged the Council Members to attend the meeting and arrive early so they could view the displays set up by the professional firms who have become associate members of the League and were partial sponsors of the dinner. EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL It was reported that the Comprehensive Plan Review Committee of the ECFRPC would be meeting at 10:00 a.m. on Friday, with Preser- vation of the Wekiva River the topic of discussion. At noon a Legislative Workshop will be held with Senator Langley, Senator Stuart, Lake County Commissioner Don Bailey and other representatives as speakers, and following the Workshop, a dinner will be held. SKATEBOARDS ON MONTROSE STREET It was reported that two boys were skateboarding on the landing at Patti Lu's, but by the time she called the police and they arrived, the boys had gone. WIDENING OF GRAND HIGHWAY 88-001 City Manager Saunders explained that the County was in the process of widening Grand Highway, and the City had not been included in the planning stage of this project. Had the City been included, the County would have been made aware of the future developments planned along Grand Highway, and would have realized the need for left turn lanes at the intersections of Grand Highway and Highway 50 and Grand Highway and U.S. 27. Mr. Saunders continued by stating that the City staff had met briefly with the County Engineer the previous week, but that the bid had already been awarded, and they would not change it to include left turn lanes at the intersections of Highway 50 and Grand Highway and Highway 27 and Grand Highway. The County did agree, however, to include a decel lane at the corner of Pitt Street and Grand Highway. After some discussion of the immediate need for the left turn lanes, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED DIRECTING CITY MANAGER SAUNDERS TO CONTACT COUNTY COMMISSIONER SMOAK ASKING THAT THE CONSTRUCTION CONTRACT FOR GRAND HIGHWAY BE AMENDED TO INCLUDE LEFT TURN LANES AT THE INTER- SECTONS OF HIGHWAY 27 AND GRAND HIGHWAY AND HIGHWAY 50 AND GRAND HIGH- WAY. COUNCIL MEMBER HUFF'S REPORT RECYCLING Council Member Huff stated that he had spoken with a Mr. Evans of Southeast Paper Company concerning the recycling of paper by the City. Mr. Huff cited numerous statistics relating to trees, energy and space saved by recycling newspaper, as well as the money to be made by the City if such a program were implemented. Recycling of aluminum cans was also briefly discussed. e e REGULAR COUNCIL MEETING January 12, 1988 Page -3- In conclusion, Mr. Huff stated that he was going to speak with the Head of Orlando's recycling program next week, and that he felt the City of Clermont should take a serious look at some type of recycling program and take the lead in Lake County to implement it. MAYOR PRO TEM TURVILLE'S REPORT LAND ACQUISITION Mayor Pro Tem Turville stated that Mrs. Turville had attended a seminar on Public Land Acquisition, and that if any Council Member was interested, City Manager Saunders had notes on the material which was presented. MAYOR POOL'S REPORT Mayor Pool reminded those present that the month of January had been designated "Blood Donor Month". PARKS AND RECREATION BOARD As Chairperson of the Parks and Recreation Board, Nilsa Whitehead thanked John Stout, Manager of K-Mart in Clermont, for the poinsettia plants which have been planted in various locations throughout the City. VISITORS WITH BUSINESS GEORGE BECKER, PASTOR, SHEPHERD OF THE HILLS LUTHERAN CHURCH REQUEST FOR VARIANCES TO THE SIGN ORDINANCE Pastor Becker appeared before Council to request three variances to the Sign Ordinance in order to allow the construction of a cross on Highway 50 frontage. The following variances were requested: 1. To allow two ground signs where one is permitted. 2. To allow a height of 32 feet where the maximum height permitted is 30 feet, and 3. To allow a maximum square footage of 370, whereas 300 square feet is the maximum permitte~. Under discussion of this request, Pastor Becker stated that the 32 foot height was being requested because that was the way the cross was designed. Also, the cross was too large to be part of the Church, as originally approved in 1986, and would now have to be a freestanding cross, or a freestanding ground sign. Mayor Pool called for comments from those present in the audience, and no one spoke for or against the request. Some further discussion ensued, and City Attorney Baird pointed out that in the past the City had denied requests for any signs taller than 30 feet, and stated that if this request was approved, it would set a precedent for future requests. Pastor Becker then agreed to the 30 foot height limitation on the cross. 88-002 A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO GRANT THE REQUESTED VARIANCES TO THE SIGN ORDINANCE AS LONG AS THE FREESTANDING CROSS DID NOT EXCEED AN ELEVATION OF THIRTY FEET. --- e e REGULAR COUNCIL MEETING January 12, 1987 Page -4- UNFINISHED BUSINESS FINAL READING OF ORDINANCE 19l-M City Manager Saunders explained that this Ordinance was introduced at the December 8th Council Meeting and would rezone Lot 4 of Forty Pines Subdivision from R-2 Residential to C-l Commercial. The request was made by the property owner, and no negative input from the property owners in the immediate vicinity of the request had been received. Mayor Pool called for comments from those present in the audience, and no one spoke for or against the requested rezoning. 88-003 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE 19l-M, REZONING LOT FOUR OF FORTY PINES SUBDIVISION FROM R-2 RESIDENTIAL TO C-l COMMERCIAL. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. WINONA BRIDGE City Engineer Springstead was present to discuss negotiations with DeWitt Construction Company regarding the construction of the bridge and the City's proposal for the project. Mr. Springstead gave each Council Member a sheet recapping what had happened during the past several months concerning the bidding and rebidding of this project. The last bid received was in November from Cone Construction in the amount of $382,000. In renegotiating the bids for the project with DeWitt Excavating, Mr. Springstead stated that he he had obtained a contract price of $159,995 to install the culvert bridge, and had negotiated this lower price by agreeing that City crews would do some of the preparatory site work. DeWitt Excavating has agreed to complete the work within thirty days, but the time frame depends on when the gas line attached to the bridge can be moved. It was also pointed out by installing the culvert type bridge, the City would no longer fall under the Federal standards for bridges because a culvert is not construed to be a bridge. In disucssion of the wide differences of the bids, Mr. Springstead stated that the dewatering of the canal in order to be able to install the culvert was causing problems because the contractors were unsure of the costs involved with the process. Under discussion of payment for the project, it was determined that $10,000 would come from the Lake Water Authority for dredging the canal, $82,000 was already budgeted for the project, and the remain- ing funds would come from the additional one cent sales tax funds the City will receive. 88-004 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED TO ENTER INTO AN AGREEMENT WITH DEWITT EXCAVATING IN THE AMOUNT OF $159,995 FOR THE LAKE WINONA BRIDGE REPLACEMENT. NEW BUSINESS CHAMBER OF COMMERCE - RENEWAL OF LEASE FOR CHAMBER OFFICES City Manager Saunders explained that the Clermont Chamber of Commerce was requesting that their lease for the office space they are now e e REGULAR COUNCIL MEETING January 12, 1987 Page -5- occupying in Jenkins Auditorium be renewed. Each Council Member received a copy of the proposed Lease Agreement, which was the same as the previous agreement. The Chamber leases the office space for one dollar per year, and in return for renting out the building, they receive one-half of the rental receipts. 88-005 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ENTER INTO THE LEASE AGREEMENT WITH THE CHAMBER OF COMMERCE FOR OFFICE SPACE IN JENKINS AUDITORIUM. IMPACT FEES City Manager Saunders explained that Resolution #499 adopted by the City Council in July of 1985 established Utility Impact Fees for the City. One provision in the Resolution was that the Utility Benefit Fee be recalculated on an annual basis. The firm of Probe, Batson and Company, which did the original Impact Fee Study, provided the City with a Schedule of Impact Fees for the first five years, and the Impact Fee computation for year three (1988) is $1,189. The Impact Fee for 1987 was $1,100. Mayor Pool asked City Manager Saunders if he felt the fee was adequate, and City Manager Saunders stated that he felt it would be adequate, but the City would take a look at the fee schedule by the fifth year. 88-006 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ADOPT THE IMPACT FEE OF $1,189, EFFECTIVE IMMEDIATELY, FOR 1988. BUDGET AMENDMENTS Finance Director Van Zile explained that each year certain amendments to the adopted budget were required for projects that are being carried over from the previous year and for items not anticipated in the original budget. Mr. Van Zile further explained that the following budget amendments were needed for the Utility Revenue Fund: Water Department, Decrease Salaries and Benefits $ 16,931 and Sewer Department, Increase Salaries and Benefits $ 16,931. This transfer resulted becau~e of personnel reassignments. The second amendment need was for the Sewer Department, Increase Capital Outlay - Buildings by $9,500 to amend the current year budget from Utility Revenue Fund Reserves for the covering of vacuum drying bed controls, equalization tank controls and for enclosing the air compressors for protection from the weather and for noise reduction. The following budget amendment was needed for the General Fund: Public Works Department - Transportation, Increase Capital Outlay - Streets and Sidewalks by the following: Sunset Lane Storm Drainage $12,000 and Lake- shore Drive Reconstruction $58,679 for a total increase of $70,679 to carry forward unexpended budgeted amounts for projects not completed last year. City Manager Saunders then requested an amendment to the General Fund for the bridge construction, and asked that the $82,000 originally budgeted be carried over to this year's budget and that the additional $78,000 be allocated from the City's additional one cent tax monies. 88-007 After a brief discussion of the proposed budget amendments, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER DUPEE AND UANI- MOUSLY CARRIED TO ADOPT THE BUDGET AMENDMENTS AS PRESENTED. e e REGULAR COUNCIL MEETING January 12, 1988 Page -6- TRUCK CHASSIS City Manager Saunders explained that $17,000 was allocated during 1987 from the remaining Federal Revenue Sharing Funds to purchase a replacement chassis and cab for the Public Works Department dump truck, and that originally the City had intended to purchase a used chassis and cab for the truck, but after many trips to various dealers, Mr. Smythe could not find a cab and chassis in good enough condition. However, this year the cab and chassis has been placed on State Contract, and a new General Motors cab and chassis for the dump truck can be purchased for $16,938. Public Works Director Smythe is recommending that we make the replacement purchase at this time. The original appropriation under Federal Revenue Sharing was contingent upon final approval by the City Council. 88-008 After a brief discussion, A MOTION WAS MADE BY MAYOR PRO TEM TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO PURCASE THE CAB AND CHASSIS FOR THE DUMP TRUCK FROM STATE CONTRACT IN THE AMOUNT OF $16,938. CHANGE ORDER fl8 City Manager Saunders explained that the Change Order was being reqested by Utility Director Davis as part of the refurbishing of the clarifier. The original specifications for the replacement nuts, bolts and fittings did not specify what type to use. Due to the corrosive conditions under which the clarifier operates, it has been recommended that all of the replacement nuts, bolts and fittings be stainless steel, which would increases the cost by $1,327. City Engineer Springstead agrees that by changing to stain- less steel, the life expectancy of the clarifier will be increased and many future problems eliminated. 88-009 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ACCEPT CHANGE ORDER #8 IN THE AMOUNT:OF $1,327 FOR STAINLESS STEEL NUTS, BOLTS AND FITTINGS FOR THE REFURBISHED CLARIFIER. BOARD APPOINTMENTS PLANNING AND ZONING COMMISSION City Manager Saunders explained that ther were four two year appoint- ments and one one year appointment to be made to the Planning and Zoning Commission. The four members whose two year terms have expired are Jack Sargent, Curt DiCamillo, Don Smith and Cecil Smart, and all four members have requested reappointments. 88-010 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND CARRIED BY A FOUR TO ONE VOTE WITH COUNCIL MEMBER HUFF VOTING NAY TO REAPPOINT JACK SARGENT, CURT DICAMILLO, DON SMITH AND CECIL SMART TO TWO YEAR TERMS ON THE PLANNING AND ZONING COMMISSION. Council Member Huff stated that he felt it was not democratic to reappoint people who have served on the commission without giving others a chance. City Manager Saunders went on to explain that in addition to the four expired terms, an appointment must be made to fill the unexpired term of Dorothy McGriff who resigned. e . REGULAR COUNCIL MEETING January 12, 1988 Page -7- Council Member Dupee nominated Michael Floyd, Council Member Turville nominated Ed Whithead, and City Manager Saunders stated that he had received a letter from Bonnie Kranz stating that she wished to serve on the commission. Nominations were then closed. 88-011 Mayor Pool called for a vote on the nominations, and BONNIE KRANZ WAS APPOINTED BY A THREE TO ONE VOTE, WITH MAYOR POOL, COUNCIL MEMBER DUPEE AND COUNCIL MEMBER HUFF VOTING FOR MRS. KRANZ AND COUNCIL MEMBER TURVILLE VOTING FOR MR. WHITEHEAD AND COUNCIL MEMBER COLE VOTING FOR MR. FLOYD. CODE ENFORCEMENT BOARD City Manager Saunders explained that the terms of Joe Wiebush and Nick Jones had expired, and that both gentlemen had requested reappointment. No other requests had been received for appointment to this board. 88-012 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO REAPPOINT JOE WIEBUSH AND NICK JONES TO THE CODE ENFORCEMENT BOARD. PARKS AND RECREATION BOARD Mayor Pool stated that the following people had requested reappointments to the Parks and Recreation Board: Jack Gaines, Kathy Asmann, Robert C. Mitchell, Robert Milke, Cuqui Whitehead, Fred Sommer, Cynthia Wilson, Phyllis Hurley, Larry Maynor, Linda Murray, Ted Gardner and Robert A. Pool, Jr. It was also reported that Oakley Seaver and Linda Stout had requested appointment to the board, and Council Member Cole stated that he would like to have Michael Floyd appointed to the board. Much discussion ensued concerning if people who live outside the City Limits should be appointed to the Parks and Recreation Board. Appoint- ments to this Board are made by the Mayor, and the City Ordinance con- cerning appointments does not specify if members of the Parks and Recreation Board must live within the City Limits. After much discussion concerning this matter, it was the consensus of Council that living within the City Limits would not be a requirement to serve on the Board. Mayor Pool then reappointed the twelve members of the Board and the three new members, bringing the total membership on the Parks and Recreation Board to fifteen. SOUTH LAKE COUNCIL FOR THE ARTS Council Member Huff stated that he would like two appointments to be made to the South Lake Council for the Arts to fill vacated seats on the Council. Mr. Huff then nominated Steve Monn and Jim Edwards to 88-013 the Council. Nominations were closed, and A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO APrOINT STEVE MONN AND JIM EDWARDS TO THE SOUTH LAKE COUNCIL FOR THE ARTS. COOPER MEMORIAL LIBRARY LIAISON City Manager Saunders explained that he had received a letter from Betty Clay, Corresponding Secretary for the Library Board, requesting an appointment of a liaison person who would be able to meet with the Board on a monthly basis on the second and fourth Thursdays of each month at 5:00 p.m. Mayor Pool agreed to serve as the City's liaison to the Cooper Memorial Library Board of Directors. . . REGULAR COUNCIL MEETING January 12, 1988 Page -8- CHAMBER OF COMMERCE LIAISON Council Member Cole who previously served as the City's liaison to the Chamber of Commerce agreed to serve again, with Council Member Turville serving as the alternate. LAKE COUNTY POLLUTION CONTROL BOARD LIAISON Council Member Turville who previously served in the capacity agreed to serve again. EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL REPRESENTATIVE Council Member Dupee, who has served as the City's representative to the ECFRPC for many years, agreed to serve again. EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL PROJECT REVIEW COMMITTEE City Manager Saunders reported that Nick Jones, who had served as the City's representative to the Project Review Committee for many years had requested reappointment, and that Don Smith and Adelbert Evans also had expressed interest in the position. 88-014 After some discussion of the role of the Project Review Committee, COUNCIL MEMBER DUPEE NOMINATED DON SMITH AND COUNCIL MEMBER HUFF NOMINATED NICK JONES TO THE POSITION. NOMINATIONS WERE CLOSED AND DON SMITH WAS APPOINTED TO THE POSITION BY A THREE TO TWO VOTE WITH COUNCIL MEMBERS TURVILLE AND DUPEE AND MAYOR POOL VOTING FOR MR. SMITH, AND COUNCIL MEMBERS HUFF AND COLE VOTING FOR MR. JONES. LAKE COUNTY BOARD OF COMMISSIONERS LIAISON Council Member Huff agreed to continue as the City's liaison to the County Board of Commissioners. LAKE COUNTY LEAGUE OF CITIES BOARD OF DIRECTORS Council Member Dupee agreed to serve as the City's representative to the Board of Directors and Mayor Pool agreed to serve as the alternate. City Manager Saunders will serve as the City's repre- sentative to the Roads Committee and Planning Director McAllister will serve on the Parks and Recreation Committee. ZONING AND HOUSING BOARD OF ADJUSTMENT The Council will again serve in this capacity. MAYOR PRO TEM APPOINTMENT It was the consensus of Council to have Council Member Turville serve as Mayor Pro Tem. There being no further business or discussion, the meeting adjourned at 9:30 p.m. Attest: