01-12-1988 Regular Meeting
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CITY OF CLERMONT
REGULAR COUNCIL MEETING
January 12, 1988
The Regular Meeting of the City Council of the City of Clermont was
held Tuesday, January 12, 1988, in the Council Chambers. The meet-
ing was called to order at 7:30 p.m. by Mayor Pool with the follow-
ing Council Members in attendance: Mayor Pro Tem Turville, Council
Member Huff, Council Member Cole and Council Member Dupee. Other
City City Officials present were City Manager Saunders, City Attorney
Baird, Finance Director Van Zile, Planning Director McAllister, and
Deputy City Clerk Brandt.
INVOCATION
The Invocation was offered by Nilsa Whitehead followed by the
repeating of The Pledge of Allegiance to the Flag by all present.
MINUTES
The Minutes of the Regular Meeting held December 8, 1987 were approved
as presented.
REPORTS
CITY MANAGER SAUNDER'S REPORT
LAKE COUNTY LEAGUE OF CITIES QUARTERLY MEETING
It was reported that the League of Cities quarterly meeting would
be held on Wednesday, January 27, 1988 at Mission Inn in Howey-in-
the-Hills. Council Members planning to attend were asked to contact
Julie Brandt by January 20th.
F & G ROADBUILDERS
It was reported that an agreement for completion of the Lakeshore
Drive Project had been reached with F & G Roadbuilders, and that
they would be replacing the curb as requested by the City and
finishing the paving of the street.
SOUTH LAKE KIWANIS CLUB
It was reported that the South Lake Kiwanis Club had not been able
to hold the Bake and Yard Sale at Seminole Park previously approved
by Council, and they were requesting permission to hold the sale on
February 6, 1988. Monies raised by the sale will be used to purchase
a merry-go-round for the park. It was the consensus of Council to
grant this request.
PROPERTY PURCHASE
It was reported that the closing on the three acre site on Mohawk
Road purchased for installation of a flow equalization tank, will
take place on Friday, January 15, 1988. City Attorney Baird stated
that the proper zoning had been obtained from Lake County.
WORKSHOP MEETING
City Manager Saunders stated that he would like to hold a Workshop
Meeting on Tuesday, January 19, 1988, if there were no Council
objections. It was the consensus of Council to hold the meeting at
6:00 p.m. in the City Hall Conference Room.
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REGULAR COUNCIL MEETING
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COUNCIL MEMBER DUPEE'S REPORT
LAKE COUNTY LEAGUE OF CITIES
Mrs. Dupee urged the Council Members to attend the meeting and
arrive early so they could view the displays set up by the
professional firms who have become associate members of the
League and were partial sponsors of the dinner.
EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL
It was reported that the Comprehensive Plan Review Committee of
the ECFRPC would be meeting at 10:00 a.m. on Friday, with Preser-
vation of the Wekiva River the topic of discussion.
At noon a Legislative Workshop will be held with Senator Langley,
Senator Stuart, Lake County Commissioner Don Bailey and other
representatives as speakers, and following the Workshop, a dinner
will be held.
SKATEBOARDS ON MONTROSE STREET
It was reported that two boys were skateboarding on the landing
at Patti Lu's, but by the time she called the police and they
arrived, the boys had gone.
WIDENING OF GRAND HIGHWAY
88-001
City Manager Saunders explained that the County was in the process
of widening Grand Highway, and the City had not been included in
the planning stage of this project. Had the City been included,
the County would have been made aware of the future developments
planned along Grand Highway, and would have realized the need for
left turn lanes at the intersections of Grand Highway and Highway
50 and Grand Highway and U.S. 27.
Mr. Saunders continued by stating that the City staff had met briefly
with the County Engineer the previous week, but that the bid had already
been awarded, and they would not change it to include left turn lanes
at the intersections of Highway 50 and Grand Highway and Highway 27 and
Grand Highway. The County did agree, however, to include a decel lane
at the corner of Pitt Street and Grand Highway.
After some discussion of the immediate need for the left turn lanes,
A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER
TURVILLE AND UNANIMOUSLY CARRIED DIRECTING CITY MANAGER SAUNDERS TO
CONTACT COUNTY COMMISSIONER SMOAK ASKING THAT THE CONSTRUCTION CONTRACT
FOR GRAND HIGHWAY BE AMENDED TO INCLUDE LEFT TURN LANES AT THE INTER-
SECTONS OF HIGHWAY 27 AND GRAND HIGHWAY AND HIGHWAY 50 AND GRAND HIGH-
WAY.
COUNCIL MEMBER HUFF'S REPORT
RECYCLING
Council Member Huff stated that he had spoken with a Mr. Evans of
Southeast Paper Company concerning the recycling of paper by the
City. Mr. Huff cited numerous statistics relating to trees, energy
and space saved by recycling newspaper, as well as the money to be
made by the City if such a program were implemented. Recycling of
aluminum cans was also briefly discussed.
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In conclusion, Mr. Huff stated that he was going to speak with
the Head of Orlando's recycling program next week, and that he felt
the City of Clermont should take a serious look at some type of
recycling program and take the lead in Lake County to implement it.
MAYOR PRO TEM TURVILLE'S REPORT
LAND ACQUISITION
Mayor Pro Tem Turville stated that Mrs. Turville had attended a seminar
on Public Land Acquisition, and that if any Council Member was interested,
City Manager Saunders had notes on the material which was presented.
MAYOR POOL'S REPORT
Mayor Pool reminded those present that the month of January had been
designated "Blood Donor Month".
PARKS AND RECREATION BOARD
As Chairperson of the Parks and Recreation Board, Nilsa Whitehead
thanked John Stout, Manager of K-Mart in Clermont, for the poinsettia
plants which have been planted in various locations throughout the
City.
VISITORS WITH BUSINESS
GEORGE BECKER, PASTOR, SHEPHERD OF THE HILLS LUTHERAN CHURCH
REQUEST FOR VARIANCES TO THE SIGN ORDINANCE
Pastor Becker appeared before Council to request three variances
to the Sign Ordinance in order to allow the construction of a cross
on Highway 50 frontage. The following variances were requested:
1. To allow two ground signs where one is permitted.
2. To allow a height of 32 feet where the maximum height
permitted is 30 feet, and
3. To allow a maximum square footage of 370, whereas
300 square feet is the maximum permitte~.
Under discussion of this request, Pastor Becker stated that the
32 foot height was being requested because that was the way the
cross was designed. Also, the cross was too large to be part
of the Church, as originally approved in 1986, and would now
have to be a freestanding cross, or a freestanding ground sign.
Mayor Pool called for comments from those present in the audience,
and no one spoke for or against the request.
Some further discussion ensued, and City Attorney Baird pointed
out that in the past the City had denied requests for any signs
taller than 30 feet, and stated that if this request was approved,
it would set a precedent for future requests.
Pastor Becker then agreed to the 30 foot height limitation on
the cross.
88-002 A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL
MEMBER COLE AND UNANIMOUSLY CARRIED TO GRANT THE REQUESTED
VARIANCES TO THE SIGN ORDINANCE AS LONG AS THE FREESTANDING
CROSS DID NOT EXCEED AN ELEVATION OF THIRTY FEET.
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UNFINISHED BUSINESS
FINAL READING OF ORDINANCE 19l-M
City Manager Saunders explained that this Ordinance was introduced at
the December 8th Council Meeting and would rezone Lot 4 of Forty Pines
Subdivision from R-2 Residential to C-l Commercial. The request was
made by the property owner, and no negative input from the property
owners in the immediate vicinity of the request had been received.
Mayor Pool called for comments from those present in the audience,
and no one spoke for or against the requested rezoning.
88-003 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER
TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE
19l-M, REZONING LOT FOUR OF FORTY PINES SUBDIVISION FROM R-2 RESIDENTIAL
TO C-l COMMERCIAL. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL.
WINONA BRIDGE
City Engineer Springstead was present to discuss negotiations with
DeWitt Construction Company regarding the construction of the bridge
and the City's proposal for the project.
Mr. Springstead gave each Council Member a sheet recapping what had
happened during the past several months concerning the bidding and
rebidding of this project. The last bid received was in November
from Cone Construction in the amount of $382,000.
In renegotiating the bids for the project with DeWitt Excavating,
Mr. Springstead stated that he he had obtained a contract price
of $159,995 to install the culvert bridge, and had negotiated
this lower price by agreeing that City crews would do some of
the preparatory site work. DeWitt Excavating has agreed to
complete the work within thirty days, but the time frame depends
on when the gas line attached to the bridge can be moved. It
was also pointed out by installing the culvert type bridge, the
City would no longer fall under the Federal standards for bridges
because a culvert is not construed to be a bridge.
In disucssion of the wide differences of the bids, Mr. Springstead
stated that the dewatering of the canal in order to be able to
install the culvert was causing problems because the contractors
were unsure of the costs involved with the process.
Under discussion of payment for the project, it was determined that
$10,000 would come from the Lake Water Authority for dredging the
canal, $82,000 was already budgeted for the project, and the remain-
ing funds would come from the additional one cent sales tax funds
the City will receive.
88-004 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER
DUPEE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED TO
ENTER INTO AN AGREEMENT WITH DEWITT EXCAVATING IN THE AMOUNT OF
$159,995 FOR THE LAKE WINONA BRIDGE REPLACEMENT.
NEW BUSINESS
CHAMBER OF COMMERCE - RENEWAL OF LEASE FOR CHAMBER OFFICES
City Manager Saunders explained that the Clermont Chamber of Commerce
was requesting that their lease for the office space they are now
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REGULAR COUNCIL MEETING
January 12, 1987
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occupying in Jenkins Auditorium be renewed. Each Council Member
received a copy of the proposed Lease Agreement, which was the same
as the previous agreement. The Chamber leases the office space for
one dollar per year, and in return for renting out the building, they
receive one-half of the rental receipts.
88-005 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF,
SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ENTER
INTO THE LEASE AGREEMENT WITH THE CHAMBER OF COMMERCE FOR OFFICE
SPACE IN JENKINS AUDITORIUM.
IMPACT FEES
City Manager Saunders explained that Resolution #499 adopted by
the City Council in July of 1985 established Utility Impact Fees
for the City. One provision in the Resolution was that the Utility
Benefit Fee be recalculated on an annual basis.
The firm of Probe, Batson and Company, which did the original
Impact Fee Study, provided the City with a Schedule of Impact Fees
for the first five years, and the Impact Fee computation for year
three (1988) is $1,189. The Impact Fee for 1987 was $1,100.
Mayor Pool asked City Manager Saunders if he felt the fee was
adequate, and City Manager Saunders stated that he felt it would
be adequate, but the City would take a look at the fee schedule by
the fifth year.
88-006 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE,
SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ADOPT
THE IMPACT FEE OF $1,189, EFFECTIVE IMMEDIATELY, FOR 1988.
BUDGET AMENDMENTS
Finance Director Van Zile explained that each year certain amendments
to the adopted budget were required for projects that are being carried
over from the previous year and for items not anticipated in the original
budget.
Mr. Van Zile further explained that the following budget amendments were
needed for the Utility Revenue Fund: Water Department, Decrease Salaries
and Benefits $ 16,931 and Sewer Department, Increase Salaries and Benefits
$ 16,931. This transfer resulted becau~e of personnel reassignments.
The second amendment need was for the Sewer Department, Increase Capital
Outlay - Buildings by $9,500 to amend the current year budget from Utility
Revenue Fund Reserves for the covering of vacuum drying bed controls,
equalization tank controls and for enclosing the air compressors for
protection from the weather and for noise reduction.
The following budget amendment was needed for the General Fund: Public
Works Department - Transportation, Increase Capital Outlay - Streets and
Sidewalks by the following: Sunset Lane Storm Drainage $12,000 and Lake-
shore Drive Reconstruction $58,679 for a total increase of $70,679 to
carry forward unexpended budgeted amounts for projects not completed last
year.
City Manager Saunders then requested an amendment to the General Fund
for the bridge construction, and asked that the $82,000 originally
budgeted be carried over to this year's budget and that the additional
$78,000 be allocated from the City's additional one cent tax monies.
88-007 After a brief discussion of the proposed budget amendments, A MOTION WAS
MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER DUPEE AND UANI-
MOUSLY CARRIED TO ADOPT THE BUDGET AMENDMENTS AS PRESENTED.
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TRUCK CHASSIS
City Manager Saunders explained that $17,000 was allocated during
1987 from the remaining Federal Revenue Sharing Funds to purchase a
replacement chassis and cab for the Public Works Department dump
truck, and that originally the City had intended to purchase a used
chassis and cab for the truck, but after many trips to various
dealers, Mr. Smythe could not find a cab and chassis in good enough
condition. However, this year the cab and chassis has been placed
on State Contract, and a new General Motors cab and chassis for the
dump truck can be purchased for $16,938.
Public Works Director Smythe is recommending that we make the
replacement purchase at this time. The original appropriation
under Federal Revenue Sharing was contingent upon final approval
by the City Council.
88-008 After a brief discussion, A MOTION WAS MADE BY MAYOR PRO TEM TURVILLE,
SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO PURCASE
THE CAB AND CHASSIS FOR THE DUMP TRUCK FROM STATE CONTRACT IN THE
AMOUNT OF $16,938.
CHANGE ORDER fl8
City Manager Saunders explained that the Change Order was being
reqested by Utility Director Davis as part of the refurbishing
of the clarifier. The original specifications for the replacement
nuts, bolts and fittings did not specify what type to use.
Due to the corrosive conditions under which the clarifier operates,
it has been recommended that all of the replacement nuts, bolts
and fittings be stainless steel, which would increases the cost by
$1,327. City Engineer Springstead agrees that by changing to stain-
less steel, the life expectancy of the clarifier will be increased
and many future problems eliminated.
88-009 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE,
SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ACCEPT
CHANGE ORDER #8 IN THE AMOUNT:OF $1,327 FOR STAINLESS STEEL NUTS,
BOLTS AND FITTINGS FOR THE REFURBISHED CLARIFIER.
BOARD APPOINTMENTS
PLANNING AND ZONING COMMISSION
City Manager Saunders explained that ther were four two year appoint-
ments and one one year appointment to be made to the Planning and
Zoning Commission. The four members whose two year terms have expired
are Jack Sargent, Curt DiCamillo, Don Smith and Cecil Smart, and all
four members have requested reappointments.
88-010 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE,
SECONDED BY COUNCIL MEMBER DUPEE AND CARRIED BY A FOUR TO ONE VOTE WITH
COUNCIL MEMBER HUFF VOTING NAY TO REAPPOINT JACK SARGENT, CURT DICAMILLO,
DON SMITH AND CECIL SMART TO TWO YEAR TERMS ON THE PLANNING AND ZONING
COMMISSION.
Council Member Huff stated that he felt it was not democratic to
reappoint people who have served on the commission without giving
others a chance.
City Manager Saunders went on to explain that in addition to the four
expired terms, an appointment must be made to fill the unexpired term
of Dorothy McGriff who resigned.
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Council Member Dupee nominated Michael Floyd, Council Member Turville
nominated Ed Whithead, and City Manager Saunders stated that he had
received a letter from Bonnie Kranz stating that she wished to serve
on the commission. Nominations were then closed.
88-011 Mayor Pool called for a vote on the nominations, and BONNIE KRANZ
WAS APPOINTED BY A THREE TO ONE VOTE, WITH MAYOR POOL, COUNCIL MEMBER
DUPEE AND COUNCIL MEMBER HUFF VOTING FOR MRS. KRANZ AND COUNCIL MEMBER
TURVILLE VOTING FOR MR. WHITEHEAD AND COUNCIL MEMBER COLE VOTING FOR
MR. FLOYD.
CODE ENFORCEMENT BOARD
City Manager Saunders explained that the terms of Joe Wiebush and Nick
Jones had expired, and that both gentlemen had requested reappointment.
No other requests had been received for appointment to this board.
88-012 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE,
SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO REAPPOINT
JOE WIEBUSH AND NICK JONES TO THE CODE ENFORCEMENT BOARD.
PARKS AND RECREATION BOARD
Mayor Pool stated that the following people had requested reappointments
to the Parks and Recreation Board: Jack Gaines, Kathy Asmann, Robert C.
Mitchell, Robert Milke, Cuqui Whitehead, Fred Sommer, Cynthia Wilson,
Phyllis Hurley, Larry Maynor, Linda Murray, Ted Gardner and Robert A.
Pool, Jr. It was also reported that Oakley Seaver and Linda Stout had
requested appointment to the board, and Council Member Cole stated that
he would like to have Michael Floyd appointed to the board.
Much discussion ensued concerning if people who live outside the City
Limits should be appointed to the Parks and Recreation Board. Appoint-
ments to this Board are made by the Mayor, and the City Ordinance con-
cerning appointments does not specify if members of the Parks and
Recreation Board must live within the City Limits. After much discussion
concerning this matter, it was the consensus of Council that living
within the City Limits would not be a requirement to serve on the Board.
Mayor Pool then reappointed the twelve members of the Board and the three
new members, bringing the total membership on the Parks and Recreation
Board to fifteen.
SOUTH LAKE COUNCIL FOR THE ARTS
Council Member Huff stated that he would like two appointments to be
made to the South Lake Council for the Arts to fill vacated seats on
the Council. Mr. Huff then nominated Steve Monn and Jim Edwards to
88-013 the Council. Nominations were closed, and A MOTION WAS MADE BY COUNCIL
MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED
TO APrOINT STEVE MONN AND JIM EDWARDS TO THE SOUTH LAKE COUNCIL FOR
THE ARTS.
COOPER MEMORIAL LIBRARY LIAISON
City Manager Saunders explained that he had received a letter from
Betty Clay, Corresponding Secretary for the Library Board, requesting
an appointment of a liaison person who would be able to meet with the
Board on a monthly basis on the second and fourth Thursdays of each
month at 5:00 p.m.
Mayor Pool agreed to serve as the City's liaison to the Cooper Memorial
Library Board of Directors.
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CHAMBER OF COMMERCE LIAISON
Council Member Cole who previously served as the City's liaison to the
Chamber of Commerce agreed to serve again, with Council Member Turville
serving as the alternate.
LAKE COUNTY POLLUTION CONTROL BOARD LIAISON
Council Member Turville who previously served in the capacity agreed
to serve again.
EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL REPRESENTATIVE
Council Member Dupee, who has served as the City's representative
to the ECFRPC for many years, agreed to serve again.
EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL PROJECT REVIEW
COMMITTEE
City Manager Saunders reported that Nick Jones, who had served as
the City's representative to the Project Review Committee for many
years had requested reappointment, and that Don Smith and Adelbert
Evans also had expressed interest in the position.
88-014 After some discussion of the role of the Project Review Committee,
COUNCIL MEMBER DUPEE NOMINATED DON SMITH AND COUNCIL MEMBER HUFF
NOMINATED NICK JONES TO THE POSITION. NOMINATIONS WERE CLOSED AND
DON SMITH WAS APPOINTED TO THE POSITION BY A THREE TO TWO VOTE WITH
COUNCIL MEMBERS TURVILLE AND DUPEE AND MAYOR POOL VOTING FOR MR. SMITH,
AND COUNCIL MEMBERS HUFF AND COLE VOTING FOR MR. JONES.
LAKE COUNTY BOARD OF COMMISSIONERS LIAISON
Council Member Huff agreed to continue as the City's liaison to
the County Board of Commissioners.
LAKE COUNTY LEAGUE OF CITIES BOARD OF DIRECTORS
Council Member Dupee agreed to serve as the City's representative
to the Board of Directors and Mayor Pool agreed to serve as the
alternate. City Manager Saunders will serve as the City's repre-
sentative to the Roads Committee and Planning Director McAllister
will serve on the Parks and Recreation Committee.
ZONING AND HOUSING BOARD OF ADJUSTMENT
The Council will again serve in this capacity.
MAYOR PRO TEM APPOINTMENT
It was the consensus of Council to have Council Member Turville
serve as Mayor Pro Tem.
There being no further business or discussion, the meeting adjourned
at 9:30 p.m.
Attest: