11-24-1987 Regular Meeting
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REGULAR COUNCIL MEETING
November 24, 1987
The Regular Meeting of the City Council of the City of Clermont was
held Tuesday, November 24, 1987 in the Council Chambers. The meeting
was called to order at 7:30 p.m. by Mayor Pool with the following
Council Members in attendance: Mayor Pro Tem Turville, Council Member
Cole, and Council Member Huff. Council Member Dupee was absent due
to illness. Other City Officials present were City Manager Saunders,
City Attorney Baird, Finance Director Van Zile, Planning Director
McAllister, and Deputy City Clerk Brandt.
INVOCATION
The Invocation was offered by Nilsa Whitehead followed by the repeating
of The Pledge of Allegiance to the Flag by all present.
MINUTES
The Minutes of the Regular Meeting held November 10, 1987 were approved
as presented.
REPORTS
CITY MANAGER SAUNDERS' REPORT
CENTRAL FLORIDA TRIATHLETES
It was reported that the Central Florida Triathletes were requesting
permission to hold two bicycling events to begin at Jaycee Beach in
Clermont. The Sprintathon would be held December 13, 1987 and the
Resolution Ride would be held on January 2, 1988.
Council Member Turville asked if the organization would be insured
for these events, and City Manager Saunders stated that the sponsors
were insured for all such events. After a brief discussion, it was
the consensus of Council to grant permission to the Central Florida
Triathletes to hold the events at Jaycee Beach.
PARKS AND RECREATION COMMISSION WORKSHOP
The Council was reminded of the Workshop to be held with the Parks
and Recreation Commission on on Monday, November 30, 1987, at 7:30 p.m.
in the Council Chambers.
ADDITIONAL HOLIDAY FOR CITY EMPLOYEES
As discussed at a Workshop held November 17, 1987, City Manager
Saunders stated that of thirty cities surveyed, the City of Clermont
had the least amount of employee holidays, and asked that the Council
grant Christmas Eve Day as a holiday for employees this year.
Mr. Saunders further stated that he would be rewriting the personnel
policy and would include this change, as well as others, in the new
policy.
87-222 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER
HUFF AND UNANIMOUSLY CARRIED TO GRANT CHRISTMAS EVE DAY AS A HOLIDAY
FOR CLERMONT CITY EMPLOYEES THIS YEAR.
COUNCIL MEMBER COLE'S REPORT
Council Member Cole thanked the Police Department for escorting
the Clermont High School Football Team to Groveland.
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COUNCIL MEMBER HUFF'S REPORT
Council Member Huff invited those present to a barbeque he and
Jack Griner were hosting on Wednesday, November 25, 1987 at
6:00 p.m. at the Griner home located on Lake Louisa Road.
MAYOR POOL'S REPORT
Mayor Pool stated that he wished to commend the Clermont High
School Football Team and the coaches for an excellent game
against Groveland last week.
NEW BUSINESS
INTRODUCTION OF ORDINANCE 254-C
City Manager Saunders explained that this ordinance would amend
Ordinance 195 as amended, which is incorporated at Chapter 16 of
the Code "of Ordinances and provides for a pension and retirement
plan for our general, police and fire employees, and that recent
revisions to the Florida Statutes Chapters 175 and 185 pertaining
to police officers and firefighters required that certain changes
be made to the City's pension plan in order for the City to remain
eligible to receive insurance premium tax money from the State.
The insurance premium taxes from the State amount to approximately
$29,000 per year, with $22,000 going to the Police Pension Fund
and $7,000 to the Firemen's Pension Fund.
Mr. Saunders then explained the four changes in Ordinance 254-C
which were required in order for the City Pension Plan to remain
an approved plan.
87-223 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER
TURVILLE,AND SECONDED BY COUNCIL MEMBER HUFF TO INTRODUCE
ORDINANCE 254-C. THE ORDINANCE WAS READ BY MAYOR POOL BY TITLE
ONLY.
INTRODUCTION OF ORDINANCE 255-C
City Manager Saunders explained that this ordinance would make
certain required amendments to the City's Flood Prevention Ordinance
which was last updated on April 24, 1984.
Mr. Saunders explained that in August of 1986 the Federal Emergency
Management Agency published a final rule which revised the National
Flood Insurance Program and Flood Plain Management Regulations, and
in order for Clermont to be eligible for flood insurance, the com-
munity must have an ordinance in place which would meet the require-
ments of the new rules established by the agency. Without the
availability of flood insurance in Clermont, federal agencies would
be prohibited from approving any form of loan or other assistance
from the federal government, including the making of mortgage loans
for home owners under the Veterans Administration, the Federal
Housing Administration and the Farmers Home Administration.
Mr. McAllister then explained the changes incorporated into the
new ordinance, and stated that the major changes deal with mobile
and manufactured homes, either new installations or replacements.
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87-224 A MOTION WAS MADE BY COUNCIL MEMBER HUFF AND SECONDED BY COUNCIL
MEMBER COLE TO INTRODUCE ORDINANCE 255-C. THE ORDINANCE WAS READ
BY TITLE ONLY BY MAYOR POOL.
BID AWARDS
TREATMENT PLANT LABORATORY EQUIPMENT
City Manager Saunders explained that four bids had been received
for the laboratory equipment at the treatment plant, and they are
as follows:
Fisher Scientific Company
Baxter Scientific Products
Curtin Matheson Scientific
Thomas Scientific
$5,880.00
$5,781.00
$5,417.34
$2,310.0l
Mr. Saunders pointed out that the bid from Thomas Scientific did
not include a bid for the sterilizer, which was shown as a
$3,168.94 line item on the next lowest bid, and would make the
total bid from Thomas Scientific equal to $5,478.95. It was
recommended that the bid be awarded to Curtin Matheson Scientific
in the amount of $5,417.34.
87-225 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL
MEMBER COLE AND UNANIMOUSLY CARRIED TO AWARD THE BID FOR LABORATORY
EQUIPMENT TO CURTIN MATHESON SCIENTIFIC IN THE AMOUNT OF $5,417.34.
City Manager Saunders stated that the equipment was specified in
the treatment plant expansion project and would be eligible for
payment from grant funds.
TREATMENT PLANT TELEPHONE SYSTEM
City Manager Saunders stated that six proposals had been received for
the telephone system for the new operations building at the sewage
treatment plant, and recommended awarding the bid to Communication
Equipment Company, Inc. in the amount of $1,186.00. This is the
same company that installed telephone systems at City Hall and
the Police Department.
The following bids were received:
Communication Equipment Company, Inc.
Lanier
Key Com
Executone of Florida, Inc.
AT & T
South Com, Inc.
$1,186.00
$1,630.00
$1,685.00
$1,707.58
$2,336.00
$2,358.00
87-226 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL
MEMBER COLE AND UNANIMOUSLY CARRIED TO AWARD THE BID FOR THE
TELEPHONE EQUIPMENT IN THE AMOUNT OF $1,186.00 TO COMMUNICATION
EQUIPMENT COMPANY, INC.
EAST AVENUE SEWER EXTENSION
It was explained that this project would extend the sewer system
on East Avenue from Minnehaha Avenue north approximately 180 feet.
The sewer assessments were originally paid on this property, but
the lines had not been extended when the system was installed.
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The following three bids were received for the project:
Gator Services
Tri-Sure Corporation
H.C. Connell, Inc.
$11,497.23
$12,870.00
$23,617.00
Mr. Saunders continued by stating that all of the bids were high,
and that City Engineer Springstead, Utility Director Davis and he
had determined that it was not imperative that the project be
built at this time, and it was recommended that all of the bids
be rejected and the project rebid in thirty to sixty days.
87-227 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE,
SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO
REJECT ALL BIDS AND REBID THE PROJECT IN THIRTY TO SIXTY DAYS.
RESURFACING OF FRAN MAR COURT AND DIANA PLACE
City Manager Saunders stated that four bids had been received for
resurfacing of Diana Place and Fran Mar Court and were as follows:
Moulton & Sons, Inc.
Overstreet Paving Company
American Asphalt
Paquette Paving Company, Inc.
$5,568.00
$6,003.00
$5,997.00
$5,840.60
It was recommend that the bid be awarded to the low bidder Moulton
& Sons, Inc. in the amount of $5,568.00.
87-228 After a brief discussion A MOTION WAS MADE BY COUNCIL MEMBER HUFF,
SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO AWARD
THE STREET RESURFACING BID TO MOULTON AND SONS, INC. IN THE AMOUNT
OF $5,568.00.
LAKE WINONA BRIDGE
87-229
City Manager Saunders explained that the City had received just one
bid for the Lake Winona bridge culvert installation from Cone
Construction of Tampa in the amount of $382,000, and this bid was
three times higher than the estimatea cost of the project, and
this was the second time the project had been bid.
A request was then made to reject this bid and authorize negotiations
with one of the previous bidders for the project.
After a brief discussion of the problems of obtaining bids for this
project, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY
COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO REJECT THE BID
OF CONE CONSTRUCTION IN THE OUNT OF AND UTHORIZE CITY
ENGINEER SPRINGSTEAD AND CITY MANAGER AUNDERS TO NEGOTIATE WITH
ONE OF THE PREVIOUS BIDDERS FOR THIS PROJECT. ONCE NEW COST INFOR-
MATION IS OBTAINED, THIS MATTER WILL BE BROUGHT BACK BEFORE COUNCIL.
INTRODUCTION OF ORDINANCE l84-M
City Manager Saunders explained that as part of the revisions of
the City's Pension Plan, Ordinance l84-M was needed to needed to
reflect the Board of Trustees request to increase the City's
corporate equity investment ceiling from 30% to 70% to reflect
the investment ceiling in the Florida Municipal Pension Trust
Fund's Master Trust Agreement.
87-230
A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL
MEMBER TURVILLE TO INTRODUCE ORDINANCE 184-M.
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PUBLIC COMMENTS
SOUTH LAKE ARTS COUNCIL
Council Member Huff reported that the Arts Council was trying to
bring A Mid Summer Night's Dream to Clermont with performances
on January 15th. An afternoon performance, in addition to the
evening performance, will be given if the Arts Council can get
enough schools to attend.
CHAMBER OF COMMERCE BREAKFAST
Cecil Smart reported that the Chamber of Commerce Christmas
Breakfast would be held on December 15th at the Lake County Inn.
Twenty-five turkeys will be given away as door prizes.
Mr. Smart also questioned the City's street overlay program and
stated that he believed that something should be done about
the problems on Fifth Street and Minneola Avenue.
There being no further
adjourned at 8:05 p.m.
business or discussion, the meeting
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Attest:
e, City C erk