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02-24-1987 Regular Meeting e e REGULAR COUNCIL MEETING February 24, 1987 The Regular Meeting of the City Council of the City of Clermont was held Tuesday, February 24, 1987 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole, Council Member Dupee, and Council Member Huff. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, Planning Director Perlick and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeat- ing of The Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the February 10, 1987 meeting were approved as presented. REPORTS CITY MANAGER'S REPORT SEMINOLE PARK It was reported that the playground equipment was being installed in Seminole Park and that it had been requested that the entire park be sodded at a cost of $1,700. The Parks and Recreation Commission has budgeted $5,000 for beautification and landscaping projects, but at this time does not want to take the $1,700 from the amount budgeted. It was further explained that if the Council agreed to sod the park without expending the budgeted money, a budget amendment in the amount of $1,700 would be required, with the money coming from General Fund Reserves. Under discussion, it was determined that it would be best to sod Seminole Park. Council Member Huff questioned if a sprinkler system had been installed in the park. City Manager Saunders stated there was none at this time, and recommended that the City install its own system with pop-up sprinkler heads. It was agreed that this would be the best thing to do to ensure adequate growth. Council Member Cole asked if sod could be laid around the edge of the new basketball court at the Chestnut Street Park. After some discussion, it was determined that since the park is already planted in bahia grass, it would be best to level the area around the court and plant bahia grass seed, or if warranted, sod the area when Seminole Park is sodded. 87-040 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, AND SECONDED BY COUNCIL MEMBER DUPEE TO SPEND THE $1,700 TO SOD SEMINOLE PARK WITH PAYMENT COMING FROM THE PARKS AND RECREATION BEAUTIFICATION AND LANDSCAPING BUDGET. Some discussion ensued concerning the fact that if the Parks and Recreation Commission needed more money for landscaping projects, a budget amendment could be made at that time. Council Member Turville called for the question, and THE MOTION UNANIMOUSLY CARRIED. POLICE DEPARTMENT PATROL CARS City Manager Saunders reported that the City's 1984 Dodge patrol car with 76,000 miles on it had been involved in a collision resulting in $2,300 worth of damage and was out of service. A second patrol car e e REGULAR COUNCIL MEETING February 24, 1987 Page -2- also was out of service due to major mechanical problems requiring transmission and front end work costing between between $600 and $800. After reviewing all options concerning the damaged car, Mr. Saunders stated that the City could do one of three things: 1. Repair the damaged patrol car, 2. Buy a used patrol car with 40,000 miles on it which would be good for one year, or 3. Sell the wrecked car, which added with the insurance, would provide approximately $3,000 toward the purchase of a new car. An additional $8,600 would be needed to purchase a new patrol car from State contract. Under discussion it was determined that it would not be practical to spend money on a used patrol car which would be in service for approximately one year. With regard to repairing the damaged patrol car, it was pointed out that this was the second time the car had been involved in an accident. Several months ago it rolled over in an accident on Grand Highway. Considering the car's past history and the fact that it had been driven 76,000 miles, it was determined that it would not be in the best interest of the City to spend the $2,300 needed for repairs. 87-041 After some further discussion, A MOTION WAS MADE. BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ADOPT A BUDGET AMENDMENT IN THE AMOUNT OF $8,600, WITH THE MONEY COMING FROM GENERAL FUND RESERVES, TO PURCHASE A 1987 PATROL CAR FROM STATE CONTRACT. WORKSHOP City Manager Saunders stated that he would like to conduct a Workshop on Wednesday, March II, 1987, if this was agreeable to the Council. After a brief discussion, it was the consensus of Council to hold the meeting on that date at 7:00 p.m. in the City Hall Conference Room. COUNCIL MEMBER DUPEE'S REPORT DRAPERIES FOR JENKINS AUDITORIUM Mrs. Dupee stated that Joyce Walker, Executive Director of the Chamber of Commerce, had obtained a bid of $2,700 for stage draperies in Jenkins Auditorium and gave the information to City Manager Saunders. LAKE COUNTY LEAGUE OF CITIES FLOAT It was reported that each city in Lake County had been asked to sponsor a float for the Lake County Centennial parade, and asked the Council if they would be willing to sponsor one. Mrs. Dupee further stated that she had an idea for the float, and over the weekend had spoken with Richard from South Lake Press and Steve Monn from Presstime concerning the feasibility of the idea. Mrs. Dupee stated that she would inform Council of her idea when more concrete information had been obtained concerning the cost of the float. WEEKLY LEGISLATIVE MEETING It was reported that the weekly meeting to discuss legislation would be held on Tuesday, March 10, 1987 at 8:00 a.m. at Tavares Ci ty Hall. e e REGULAR COUNCIL MEETING February 24, 1987 Page -3- QUARTERLY MEETING It was reported that the quarterly meeting had been changed to the second Wednesday of the month, and that Clermont would be hosting the April 8, 1987 meeting. TRANSPORTATION COMMITTEE Mrs. Dupee reported that City Manager Saunders would be serving on the newly formed Transportation Committee. COUNCIL MEMBER HUFF'S REPORT COUNTY TRANSPORTATION COMMITTEE It was reported that the Road Impact Transportation Committee would be meeting on February 26, 1987 at lO:OO a.m. in Tavares to discuss the spending of the County impact fees for road improvements. It was discussed that one of the priority projects would be the widening of Grand Highway in Clermont from US 27 to Highway 50. Council Member Dupee asked if the County could widen Grand Highway to four lanes, instead of three. Mr. Saunders stated that he had already asked about this, and the County will only widen the road to 24', which will effectively handle 8,000 cars per day. MAYOR POOL'S REPORT Mayor Pool mentioned that the Clermont basketball team was playing in the AA District 9 Championship Game at 8:00 p.m. tonight, and wished the team good luck. Mayor Pool also gave a brief synopsis of a meeting he attended as the City's representative to the Board of Directors of the League of Cities Pension Trust Fund. NILSA WHITEHEAD'S REPORT Mrs. Whitehead reported that the flag presentation had been held at Veterans Park on Sunday, February 22, 1987. She further stated that the local veterans' organizations wished to place a monument in the park and would pool their resources to pay for it. As Chairperson for the Parks and Recreation Commission, Mrs. Whitehead asked the Council for a $25 donation to put toward the purchase of the monument. 87-042 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO DONATE $25 TO THE VETERANS PARK MONU- MENT FUND. Mrs. Whitehead also stated that there would be a Parks and Recreation Workshop on March 16, 1987 to discuss and make plans for the City's Fun Fest, which is tentatively planned for October. At this point in the meeting, the Mayor deferred to the New Business portion of the agenda and asked the City Engineer, John Springstead, to present his engineering agreement to Council. JOHN SPRINGSTEAD - ENGINEERING AGREEMENT Prior to the meeting, each Council Member was given a draft copy of the proposed engineering agreement for engineering services for the e e REGULAR COUNCIL MEETING February 24, 1987 Page -4- design of a sewer flow equalization basin and force main. This information had been requested during the January 20, 1987 Workshop. City Engineer Springstead appeared before Council to answer any questions concerning the draft agreement and to discuss the proposed cost analysis for the construction of a new sewer treatment plant. Mr. Springstead stated that the draft agreement for the force main and flow equalization chamber was based on a standard FmHA Agreement for engineering services and included the scope of work to be com- pleted. 87-043 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ENTER INTO THE ENGINEERING AGREEMENT WITH SPRINGSTEAD AND ASSOCIATES, INC. FOR THE DESIGN OF A SEWER FORCE MAIN AND FLOW EQUALIZATION BASIN. Mr. Springstead then gave a brief informational report suggesting that a perliminary general estimate of the costs for building a mirror image plant (the same as the present plant) with a capacity of 1.2 million gallons per day be done prior to the actual engi- neering. City Manager Saunders stated that the City needed such an estimate to begin obtaining funding sources for such the project and to project new impact fees which will be required by the City. 87-044 After a brief discussion, it was determined that such an estimate would be in the best interest of the City. A MOTION WAS MADE COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER HUFF AND UNANIMOUSLY CARRIED TO AUTHORIZE THE PRELIMINARY ESTIMATE IN THE AMOUNT OF $5,400 FOR THE SECOND EXPANSION OF THE SEWAGE TREAT- MENT PLANT. 87-045 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO FUND THE ENGINEERING FOR THE FLOW EQUALIZATION BASIN AND FORCE MAIN AND THE SEWAGE TREAT- MENT PLANT EXPANSION FROM THE CITY'S CAPITAL IMPROVEMENT FUND. City Manager Saunders asked Mr. Springstead what the time frame for completion of the two projects. Mr. Springstead stated that it would take six months to complete the plans and specifications for the force main and flow equali- zation basin, and it should be ready for bidding by September 1, 1987. The cost estimate report for the treatment plant expansion will take 6-8 weeks. VISITORS WITH BUSINESS DAVID CLEARY- LAKE COUNTY CITIZENS COMMITTEE FOR HEALTH WARNINGS ON ALCOHOLIC BEVERAGES Mr. Cleary, who is a representative of the Lake County Citizens Committee for Health Warnings on Alcoholic Beverages, appeared before Council to request that the Council enact an ordinance requiring alcohol health warning posters in all establishments selling alcoholic beverages. Mr. Cleary cited many statistics supporting his position, particularly those dealing with the City of Leesburg, Florida. Leesburg was the first city in the United States to adopt an ordinance requiring that the posters be placed in establishments selling alcoholic beverages. It was also stated that no business refused to put up the poster. e e V~~TTLAR COUNCIL MEETING February 24, 1987 Page -5- Mr. Cleary gave each Council Member a poster like those used in Leesburg and a copy of the results of a survey completed three months after the posters were in place. Those targeted were students at Leesburg High School and women clients of the Lake County Health Department. A copy of this survey is attached and made part of the permanent record. Dr. June Atkinson, Director of the Lake County Health Department, and Joan Messina, Substance Abuse Coordinator for Lake-Sumter Community Mental Health, were also present and spoke of the posi- tive effects of the poster. Mayor Pool suggested that the posters be displayed in the schools, and Council Members Huff and Turville concurred with this position. Council Member Huff stated that he did not favor mandating that local businesses selling alcoholic beverages display the warning poster. Cecil Smart, who was present in the audience, stated that he believed the posters should be displayed at the schools, not at the point of sale. Mr. Cleary stated that Senator Childers had sponsored a bill (SB 70) addressing the matter of warning labels. City Attorney Baird advised that the City should get a copy of this bill and then make a final decision. Cuqui Whitehead stated that she favored the posters, and volunteered to distribute them to the local merchants selling alcoholic beverages. Council Member Turville suggested that a letter be sent to each mer- chant explaining the City's position. After substantial discussion regarding Mr. Cleary's request to adopt an ordinance requiring the posters, it was the consensus of the Council to support Mr. Cleary's position but to ask local merchants who sell alcoholic beverages to place the poster in their establishments on a voluntary basis. It was also the consensus that a letter stating the Council's position be distributed with the posters given out by Mrs. Whitehead. H. GRIFFIS - REQUEST FOR AN OPEN AIR SALES PERMIT It was explained that Mr. Griffis has leased the building at 960 East Highway 50 (formerly Calico Jack's) and wanted to sell seafood and fresh vegetables at that location. A thirty day permit has been issued for the location and will expire on March 11, 1987. A Mr. Grimes, who is Mr. Griffis' partner, appeared before Council to answer any questions concerning the request. He stated that he wished to display the vegetables on spools with umbrellas, and had constructed a tent covering over a fenced storage area on the west side of the building for additional storage. He continued by stating that he was present to ask what he could do, and that he was willing to work with the City to resolve any problems concerning his business. Council Member Huff suggested that the display spools be painted, and stated that he felt the tent-like affair was rather unsightly. He further stated that he was in favor of the sale of fresh produce, but that he believed a better type of display could be worked out. Council Member Turville concurred with Mr. Huff's position. e e REGULAR COUNCIL MEETING February 24, 1987 Page -6- City Manager Saunders suggested that Mr. Grimes and Mr. Griffis come to City Hall and that the City Staff would be willing to work with them. 87-046 A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO TABLE THIS MATTER UNTIL THE NEXT REGULARLY SCHEDULED COUNCIL MEETING. CITY STAFF WILL WORK WITH MR. GRIFFIS TO SOLVE THE DISPLAY PROBLEMS. UNFINISHED BUSINESS FINAL READING OF ORDINANCE 249-C City Manager Saunders explained that this ordinance would amend the City's current Building Ordinance by updating the references to Standard Codes to the most current editions. The only changes to the ordinance occurred on page one. 87-047 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED'BY ROLL CALL VOTE TO ADOPT ORDINANCE 249-C. THE ORDINANCE WAS READ BY TITLE ONLY. NEW BUSINESS BALL FIELD USE CHARGES City Manager Saunders explained that five years ago the City charged $10 per player for non-resident use of the City's ball fields, and three years ago the City began charging $25 per team. This $25 per team fee generates approximately $1,500. The annual cost to the City for operating and maintaining Bishop Field and the two fields at West Park on Twelfth Street is in excess of $15,000. Approxi- mately $9,000 is expended annually for lighting, and last year over 900 man hours, or approximately $6,000, was devoted to maintenance. Mr. Saunders went on to state that he had spoken with league repre- sentatives concerning a possible fee increase, and no great opposition was expressed. It was then recommended that the fee be adjusted from $25 per team to $45 per team for regular season use, and that any post season or non-league use of the field be charged $15 per hour with a minimum charge of two hours or $30, with additional charges in thirty minute increments. Some discussion ensued concerning the fact that it would not be feasible for the leagues to pay for the entire costs of operating and maintaining the fields, but that the proposed fee increase was justifiable. 87-048 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO INCREASE THE FEE CHARGED PER TEAM FROM $25 TO $45 FOR REGULAR SEASON USE, AND TO CHARGE FOR ANY POST SEASON OR NON-LEAGUE USE OF THE FIELD AT RATE OF IS PER HOUR WITH A MINIMUM CHARGE OF TWO HOURS OR AND ADDITIONAL CHARGES FIGURED IN THIRTY MINUTE INCREMENTS. BID AWARD- PURCHASE AND MAINTENANCE OF HAY CROP City Manager Saunders reported that the City had received one bid for the purchase and maintenance of the hay crop at the sprayfield. Charles Kuharske, who has operated the field for the past three years, submitted a request to renew his lease under the same terms and condi- tions. e . REGULAR COUNCIL MEETING February 24, 1987 Page -7- It was further stated that the City has been satisfied with Mr. Kuharske's operation and that he has been very cooperative when working with the City employees at the sprayfield. 87-049 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER HUFF, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ENTER INTO THE LEASE AGREEMENT WITH CHARLES KUHARSKE FOR THE PURCHASE AND MAINTENANCE OF THE HAY CROP AT THE SPRAYFIELD SITE. MR. KUHARSKE WILL PAY THE CITY $lOO PER MONTH. There being no further business or discussion, the meeting adjourned at 9:20 p.m. ~~4/ Ro ert A. Poo , Mayor Attest: e, City C er