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11-10-1992 Regular Meeting• CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 10, 1992 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, November 10, 1992 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Mayor Pro Tem~ Turville, Council Member Cole, Council Member Ivey, and Council Member Norquist. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by Council Member Ivey followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Meeting held October 27, 1992 and the Workshop Meeting held October 20, 1992 were approved as presented. CITY MANAGER SAUNDERS' REPORT Clermont Elks Club Turkey Shoot City Manager Saunders stated that the Clermont Elks Club has asked to hold their annual Turkey Shoot in the City limits in an open field on the west side of Bob Wade Ford on November 21. There is an Ordinance regarding discharging of firearms in the City limits, however, permission can be received from the Police Chief. The Elks Club will have 10 members present at the event and they expect about 200 people, but usually no more than 10-15 people at one time. They have furnished proof of proper insurance, and other possible restrictions have been investigated. 9 2-18 5 After discussion, a_ motion was made by Council Member Ivey seconded by Council Member Cole and carried unanimously to approve the Clermont Elks Club Turkey Shoot on November 21. Highway Beautification Grant City Manager Saunders stated that Karen Turville, Beautification Committee Chairman, has scheduled the DOT Highway Beautification Grant first planting for November 21 at the intersection of Highway 27 and Highway 50 from 8:00 a.m. to noon. Volunteers are asked to bring shovels and gloves. Clean-Up Clermont Week City Manager Saunders stated that next week is Clean Up Clermont Week and extra trash pickup will be provided. r~ CITYOF CLERMONT MINUTES n REGULAR COUNCIL MEETING NOVEMBER 10, 1992 PAGE 2 University of Florida Meeting Regarding Center Lake A meeting has been scheduled with representatives from the aquatic division of the University of Florida for Thursday, November 19 at 10:00 a.m. The meeting will begin at City Hall, and will tour Center Lake. Cooper Memorial Library Fund Raiser Cooper Memorial Library is planning a fund raiser for January 16. They are planning to have an auction and request that fees be waived at Jenkins Auditorium for this event. They are also planning on serving wine and cheese, which can be discussed when the Jenkins Auditorium Regulations agenda item is discussed later on in the meeting. 92-186 A motion was made by Council Member Norquist, seconded by Council Member Ivey, and carried unanimously to waive the fees at Jenkins Auditorium for the Cooper Memorial Library auction scheduled for January 16. COUNCIL MEMBER COLE'S REPORT Council Member Cole reported he attended the annual Board Meeting for the Lake Community Action Agency last Friday night. About 300 people attended the event. MAYOR POOL'S REPORT Mayor Pool reported he received a Certificate for Excellence in financial reporting for the City of Clermont. He congratulated Finance Director Van Zile and stated this was the fourth continuous year the City has received this recognition. VISITORS WITH BUSINESS Downtown Development Committee, Proposal of Two Entrance Signs Susan Krotky, Chair of the Downtown Merchant's Association stated the association was formed this year on October 12. She introduced members Robert Porter and Denise Pike. They have determined there needs to be direction from Highway 50 as to where the downtown area is, and they are requesting approval to install signs at the intersection of 8th and Highway 50. Several designs have been proposed, all incorporating the City logo, and the Downtown Merchant's Association will meet to decide on the design at their November 23rd meeting. Two 4' x 8' signs are proposed, and will be wood-routed or laminated. They are also requesting the City donate landscaping materials up to $100 to be placed around the signs, plus provide maintenance of the landscaping. • CITYOF CLERMONT 1VIINLTTES REGULAR COUNCIL MEETING NOVEMBER 10, 1992 PAGE 3 City Manager Saunders stated the Council needs to approve Off-Site Advertising for these signs. The Association will return to Council on November 24 with their proposed design for Council approval. They will meet with City personnel for the exact location of the signs, and also with the Beautification Committee regarding the landscaping. NEW BUSINESS Solid Waste Disposal, Lake County Tipping Fees City Manager Saunders explained that a letter has been received from Lake County requesting that the City start paying 100 % of the tipping fees beginning with the October billing. The City has been withholding 20.3 % of the fees because of the inequity in the fee structure. Lake County has now adopted an assessment for unincorporated households and~the assessment is included on the November tax bills. However, the assessment still contains fees for services that do not provide any benefit to cities such as recycling costs of $3.63 and transfer station costs of $.81 (according to the County's last consultant report). The County wants the full amount of $62.32 per ton paid and promises to re-evaluate after one year and issue a refund to the cities for any costs that do not benefit them. Council Member Turville speculated the if County doesn't know what the service cost break-down is today, they probably wouldn't know the costs next year either. City Manager Saunders confirmed that the County has not set the system up to account for specific cost breakdowns. Council Member Ivey asked if the City has used the County's recycling people. City Manager Saunders stated that the County applies for a state-wide recycling grant and the City gets a portion of the money received, however, the County would apply for the grant anyway. 92-187 After considerable discussion, a motion was made by Council Member Turville. seconded by Council Member Cole and carried unanimously to bePin DavinQ $57.88 per ton tipping fees to Lake County holding the amounts o 3.63 oer ton (recycling) and $ 81 per ton (transfer station, fees in an escrow account. Employee Medical Coverage City Manager Saunders stated that employee medical coverage is reviewed each year at this time and was discussed in detail at the November 10 Workshop. Anew administrator agreement with Executive Risk Consultants is recommended for a three year period which will be very close to the same rate as the City has been paying. • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 10, 1992 PAGE 4 92-188 A motion was made by Council Member Norquist seconded by Council Member Turville. and carried unanimously to approve the three ;near administrator contract with Executive Risk Consultants. City Manager Saunders stated changes to coverages which were discussed at the Workshop will include a new prescription drug card program with Scripts Drug Card, and a new Allscript Service Agreement for mail in prescriptions. 92-189 A motion was made by Council Member Norquist seconded by Council Member Ivey. and carried unanimously to approve the.~roposed changes in coverages and the agreements with Scripts Drug Card and Allscrz~t Service. City Manager Saunders explained that a rate adjustment of 5 % is recommended effective January 1. The program is self-insured and maintained at as close to a break-even situation as possible. There is a $5,000 deficit now, but a 5 % increase should maintain the account through next year. A 10 % contingency is included in the budget. Employee coverage is paid in full by the City, however, the 5 % rate adjustment will affect 16 employees that have family coverage. 92-190 A motion was made by Council Member Norquist seconded by Council Member Cole. and carried unanimously to approve the S % rate adjustment for medical coverage e,,,~`ective January 1 1993. UNFINISHED BUSINESS Planning & Zoning Commission Appointment City Manager Saunders stated that Mr. Buck Evans resigned after approximately 13 years on the Planning & Zoning Commission. Mayor Pool expressed his appreciation for Mr. Evans long years of service and asked that a letter be sent from the City thanking him. Four citizens have expressed their interest in serving, including Mr. Jim Hoskinson, Mrs. Rosie Mulholland, Mr. Bill Rauch, and Mr. James Welborn. Discussion followed regarding a possible conflict of interest with Mrs. Rosie Mulholland working for the DNR. City Attorney Baird thought there had been a previous decision regarding conflict of interest for this situation. City Manager Saunders stated that the Planning & Zoning Commission did not make decisions, they make recommendations to Council. • CITYOF CLERMONT MINUTES • REGULAR COUNCIL MEETING NOVEMBER 10, 1992 PAGE 5 92-191 A motion was made by Council Member Turville to_nlace Mrs. Rosie Mulholland's name in nomination. Mavor Pool submitted Mr James Hoskinson's name in nomination. Council Member Ivey moved nominations cease. Mr. James Hoskinson was appointed as a Planning & Zoning Commission Member with four votes Council Member Turville cast his vote for Mrs. Rosie Mulholland. Mayor Pool appreciated the interest of all the excellent candidates for this position and asked that letters be sent to each. Jenkins Auditorium Request for Change in Regulations City Manager Saunders stated the Chamber of Commerce has recommended that the regulations for Jenkins Auditorium be amended to prohibit the use of alcohol. This was discussed at the last Workshop, and the consensus was that there should be no open bars. However, it was felt that wine, punch, or champagne in conjunction with food should be allowed so that various functions can still be held at the facility. Mr. Howard Stockton, Chamber Manager was concerned that supervision be provided if any alcohol was allowed. Council Member Ivey stated that there were other facilities available where alcohol can be served such as the Elks or Lake Ridge Winery. He felt that no alcohol should be allowed, and also expressed concern as to what liability falls on the City from a lawsuit where damage is done by someone who has consumed alcohol at Jenkins. 92-192 After considerable discussion, a motion was made by Council Member Cole. seconded by Council Member Norquist and carried our to one with Council Member Ivey voting nav to amend the regulations for Jenkins Auditorium to allow only wine champagne or punch bowls served in conjunction with food. The fee structure was discussed and no changes were suggested. Council Member Turville asked that Council be informed of any damages that occur to Jenkins. PUBLIC COMl~~NTS Mr. Howard Stockton, Chamber Director stated that he had been with the Chamber for two months and that he was very appreciative of the support received from the City. He stated that he will continue to work very closely with the City. CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 10, 1992 PAGE 6 There being no further business or discussion, the meeting adjourned at 8:51 p. m. Robert A. Pool, Mayor Attest: e h .Van ' e, ity Clerk