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08-25-1992 Regular Meeting® • CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 25, 1992 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, August 25, 1992 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Council Member Turville, and Council Member Cole, and Council Member Norquist. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by City Manager Saunders followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Meetings held July 28, and August 11, 1992, and Workshop meetings held July 16, 21, and 23, 1992 were approved as presented. CITY MANAGER SAUNDERS' REPORT Workshop Meeting Scheduled City Manager Saunders reminded Council Members that a Workshop is scheduled for Thursday, August 27 at 7:00 p.m. Representatives from the Clermont Elementary School will be in attendance to discuss the traffic problems in the area. Letters have also been sent to adjoining property owners inviting them to attend. South Lake Memorial Hospital Health Fair October 10 City Manager Saunders stated that South Lake Memorial Hospital is planning on hosting a Children's Health Fair on October 10. Several other agencies will be involved and they are requesting the use of the fitness trail at Center Lake. They hope to make this an annual event. Council Members had no objections. Bishop Softball Field Rental to Movie Studio City Manager Saunders stated that the Economic Development Council of Central Florida contacted him about the possibility of a movie company renting a softball field. The movie company is currently gathering data on several softball fields in the area. They plan on filming in a softball field every night for three or four weeks from the middle of October to the first part of November. The old field behind the Catholic Church on 12th Street is not scheduled for use during that time. The Development Council was informed that the standard fee for the field was $15 per hour. Mayor Pool stated he would like to be assured that the movie would be one that Clermont would be proud of. City Manager Saunders stated he would get information on the script. CITY OF CLERMONT • MINUTES REGULAR COUNCIL MEETING AUGUST 25, 1992 PAGE 2 Aid to South Florida Hurricane Victims City Manager Saunders stated that Jennifer Elswick informed him that a drive has been organized with Publix for aid to the hurricane victims in South Florida. Donations of food and other needed supplies will be accepted at Publix starting Saturday. MAYOR POOL'S REPORT Mayor Pool commended those who assisted or participated in the reception for Vice President Quayle on Sunday, August 22 at the Citrus Tower. Approximately 2,000 people attended the event. VISITORS WITH BUSINESS J.W. Taylor, Cable Vision Industries, Update Mr. Taylor, Manager of Cable Vision Industries stated in June of 1991 they completed rebuilding the Clermont cable system. They replaced 80 % of the cable. Several new services have been added such as C-span, TNT, and Preview Guide, making the basic reception service a group of 14 channels. An emergency alert system will be installed later this week which gives civil defense people access to all of the subscribers by allowing the Police or Fire Department to broadcast an audio message. The billing system has been changed to bill over a 30-day period rather than once a month which improves phone access to the local office. Mayor Pool stated that most complaints he receives regard the cable being out when it rains. Mr. Taylor stated that the system has depended on commercial power, but they have augmented the system with battery backup and a generator at the tower site. Mayor Pool asked whether complaint logs were kept. Mr. Taylor stated logs were kept and generally there are three to four complaints a day. During the months of June and July of 1992 the number of outages have been decreased by about half from previous years. Mr. Don Burris complained that the local office was inaccessible by telephone because the line was always busy. He also felt that when Channel 10 was taken off, it should have been replaced with a similar channel, or a reduction in fee made. Mr. Taylor stated that for about six months they thought Channel 10 would come back. He admitted they did not inform customers that it was not their decision to take Channel 10 off the air. ® • CITYOF CLEIiMONT MINUTES REGULAR COUNCIL MEETING AUGUST 25, 1992 PAGE 3 Mayor Pool thanked Mr. Taylor for the update and stated that Council will schedule an update once a year. UNFI1yISHED BUSINESS Bid Award -Police Station Mayor Pool stated that Strollo Architects, Inc. recommend awarding the bid to Seacoast Constructors & Consultants, Inc. of Orlando for the base bid plus alternate #1 for a standing seam metal roof and alternate 2-B for 4" high split face block for a total bid of $848,000. The bid is $148,000 over the estimate and a budget transfer will be required. Council reviewed all alternates at the August 18 Workshop meeting. 92-125 A motion was made by Council Member Cole seconded by Council Member Norquist. and carried ttnanimously to award the bid for the new Police Building to Seacoast Constructors & Consultants Inc , or the base bid plus alternate #1 and #2-B for $848 000 and a budget transfer o $148.000 from the Utility Fund Reserves. Bid Award -Community Development Block Grant Mr. Fred Fox of Fred Fox Enterprises presented an update on the 31 homes recommended for rehabilitation with the Community Development Block Grant. The number of homes required to be rehabilitated with the grant is 25 (a 20l reduction). He stated that the Citizen's Advisory Task Force (CATF) met earlier and reviewed bids that were received on eight homes, as follows: Home Owner Contractor Bid Amount Mary Beauford Mr. & Mrs. Crowder Vinade McArthur Victoria McGee Carrie Pace Mr. & Mrs. Perkins Ida Wilder Geraldine Wright Tallon/Biczek Const. $21,538 Tallon/Biczek Const. $18,311 Donle Enterprises $18,500 Tallon/Biczek Const. $18,652 Tallon/Biczek Const. $21,314 Tallon/Biczek Const. $18,487 Tallon/Biczek Const. $21,437 Tallon/Biczek Const. $20,863 The Citizen's Advisory Task Force recommends awarding all eight above-listed bids. 92-1~ 6 After a brief discussion, a motion was made by Council Member Noratrist. seconded by Cottncil Member Turville and carried unanim ously to anDrove the eight above-listed CDBG home rehabilitation bids. CITYOF CLERMONT C~ 1VIIlO1UTES REGULAR COUNCIL MEETING AUGUST 25, 1992 PAGE 4 Mr. Fox stated that work will begin on these homes within approximately 45 days. NEW BUSINESS Spray Field City Manager Saunders stated that a proposal has been received from Mr. Jack King to manage the hay crop at the Spray Field in return for the ownership of the hay produced. City Manager Saunders stated that he and Mr. Davis met with Mr. King and they have more questions regarding Mr. King's intent to spread compost sludge on the field. He recommended tabling this item. 92-127 A motion was made by Council Member Turville seconded by Council Member Cole and carried unanimously to table sprav field hav crop management until a later date. Consultant Selection City Manager Saunders stated that three proposals were received for a comprehensive classification and compensation study for Clermont with the low quote being Cody & Associates, Inc. with a quote of $4,500. Cody & Associates is well known in this field and has an extensive list of past private and governmental clients, including Lake County and one other city in Lake County performing similar studies. 92-128 A motion was made by Council Member Nor~uist seconded by Council Member Cole and carried unanimously to hire Codv & Associates for 4.500 for the classification and compensation study. 92-129 A motion was made by Council Member Cole seconded by Council Member Norquist. and carried unanimously to approve a budget amendment in the amount of $4 500. Introduction of Ordinance 247-M Mayor Pool stated that Florida Garbage Services, Inc. have requested a commercial franchise agreement to provide dumpster service within the City limits. He read Ordinance 247-M by title only and stated it was for introduction only. Council Members discussed the length of time that Florida Garbage Services, Inc. have operated in Clermont without an agreement and asked language be added to Ordinance 247-M to require them to pay any back fees within 30 days. City Manager Saunders stated that the following additional language will be added to Section 11: CITY OF CLERMONT 1dIINUTES • REGULAR COUNCIL MEETING AUGUST 25, 1992 PAGE 5 Fees to be assessed commencing with the first billing of any customer. In the event services have been provided prior to this agreement, all past due fees calculated from the first billing shall be paid within 30 days of this Agreement. Council Member Turville asked that language be added to Ordinance 247-M to encourage recycling. City Manager Saunders responded that this agreement is for one year only and within the next year language will be developed for a new agreement for all commercial garbage collection agreements. 92-130 A motion was made by Council Member Cole and seconded by Council Member Norquist to introduce Ordinance 247-M. Council Member Turville asked if Winn Dixie was required to have a physical barrier around the dumpster. City Manager Saunders stated they were and that the Code Enforcement Officer has informed them of the violation. If they do not comply, the matter will go before the Code Enforcement Board. PUBLIC COMIlVIENTS Mr. Don Burris asked when the City will start collecting steel. City Manager Saunders responded that Mr. Wallach is still working on installing new sorting equipment. City Manager Saunders stated that Lake County issued a recycling collection summary showing that Clermont led the way per capita in aluminum and compost. There being no further business or discussion, the meeting adjourned at 8:24 p.m. Robert .Pool, Mayor Attest: