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08-11-1992 Regular Meeting® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 11, 1992 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, August 11, 1992 in the Council Chambers. The meeting was called to order at 7:32 p.m. by Mayor Pool with the following Council Members present: Council Member Turville, Council Member Cole, and Council Member Norquist. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, and Deputy City Clerk Whitlock. CITY MANAGER SAUNDERS' REPORT Neighborhood Center, Request to Temporarily Use Old City Garage City Manager Saunders explained that the Neighborhood Center is moving out of the Seaver building in preparation for the construction of the new Police Station. They would like to operate out of the old City Garage on a temporary basis. 92=115 A motion was made by Council Member Turville seconded by Council Member Cole. and carried unanimously to allow the old Ci , Garage to be used temporarily by the Neighborhood Center. Several Neighborhood Center volunteers were present. They thanked the Council for the past use of the Seaver building, the offer of the lot near the VFW, and the current assistance with the use of the old City Garage. They informed the Council that they served 7,047 people last year (2,317 families) with 9 full-time volunteers and 7 part- time volunteers, (150 total volunteers) giving 2,408 hours of volunteer time. Only three of the volunteers are under the age of 70. Stage Door Ensemble Fund Raiser City Manager Saunders stated that The Lake Ridge Winery is sponsoring a theater group called the Stage Door Ensemble. The group would like to use the Highlander Hut grounds as a fund raiser on Saturday, August 15 from 9:00 to 12 noon. They also plan activities to raise money for their first production which will be You're a Good Man Charley Brown such as a Charley Brown Look Alike Contest, games, and booths. Council Members agreed to allow the Stage Door Ensemble to use the Highlander Hut grounds on Saturday, August 15 from 9:00 to 12 noon. Retaining Ponds Fencing at Palatlakaha Recreation Area City Manager Saunders stated that at the last Workshop meeting on July 23, 1992 the need for fencing the two retaining ponds at Palatlakaha Recreation Area was discussed. He received quotes for 4' and 5' high chain link fencing, with only $255 additional charged for 5' high fencing. The low bid for 5' fencing was from Protecto Fencing of Leesburg with a bid of $3,000. The next lowest bid was $3,060. CITY OF CLERMONT MINUTES • REGULAR COUNCIL MEETING AUGUST 11, 1992 PAGE 2 92-116 A motion was made by Council Member Cole. seconded by Council Member Turville. and carried unanimously to accept the low bid of Protecto Fencing in the amount of $3.000 together with a budget amendment of $3.000 from the 1991-92 General Fund Budget. Jenkins Auditorium Air Conditioner Replacement City Manager Saunders informed the Council that the air conditioner at Jenkins Auditorium has been leaking, causing ceiling damage, and is beyond repair. He received a bid from Kennedy Company in the amount of $1,267 to replace the unit. 92-117 A motion was made by Council Member Norquist seconded by Council Member Turville. and carried unanimously to accept the bid of $1 267 by Kennedy Company to replace the air conditioner at Jenkins Auditorium. Council Workshop City Manager Saunders recommended a Workshop be scheduled for Tuesday, 6:30 p. m. at City Hall. Council Member Turville suggested inviting the school administrators and property owners in the elementary school area to the Workshop to determine a solution to the traffic problems in the area. Council Members agreed to the August 18 Workshop at 6:30 p.m. VISITORS WITH BUSINESS Wendell McDannel, Clermont Elementary PTO President Mr. Wendell McDannel explained that the Clermont Elementary PTO is requesting the fees be waived for the use of the softball field at the Palatlakaha Recreation Area for a co-ed softball tournament on September 11 and 12. The PTO is attempting to raise money to provide playground equipment at the elementary school. 92-118 A motion was made by Council Member Cole seconded by Council Member Norquist. and carried unanimously to waive the fees for the Palatlakaha Recreation Area softball field on September II and 12 1992 to the Clermont Elementary PTO for a Co-Ed Softball Tournament. C~ CITYOF CLERMONT MINUTES • REGULAR COUNCIL MEETING AUGUST 11, 1992 PAGE 3 UNFINISHED BUSINESS Final Reading of Amended Ordinance 276-C Mayor Pool explained the Ordinance was amended to prohibit the use of gas powered engines on all internal land-locked lakes within the City limits of Clermont after citizen input to a proposed Ordinance restricting the engines to 10 h.p. Many citizens are concerned about the health of the lakes and believe gas and oil products are very harmful. Mayor Pool read Amended Ordinance 276-C by title only and opened the Public Hearing. No comments were received in favor or opposition of Amended Ordinance 276-C and Mayor Pool closed the Public Hearing. Mr. Maurice Case suggested that launch areas of the lakes be posted. City Manager Saunders stated the posting of the lakes would be a good idea, and notice will be given in the newspaper. 92-119 A motion was made by Council Member Turville seconded by Council Member Cole. and carried unanimousl~bv roll call vote to adopt Amended Ordinance 27~C. NEW BUSINESS Bid Award -Police Station Mr. Tom Rappe of Strollo Architects stated that on July 30 bids were received from 12 contractors for the new Police Station. The low bidder for the base bid was Seacoast Constructors and Consultants, Inc. of Orlando. Included with the bid were five alternates for items such as metal roofing and split-faced concrete masonry. If Council Members choose one or more of these alternates, Larry Todd, G.C. of Titusville may be the overall low bidder. Council Members agreed that a Workshop meeting would allow better review of the alternates for the Police Station. 92-120 After a brief discussion, a motion was made by Council Member Turville. seconded by Council Member Cole, and carried unanimously to table the Police Station_ bid award until the next regular Council Meeting of Au ug st 25. Bid Award -Community Development Block Grant City Manager Saunders stated that there was no representative present from Fred Fox Enterprises and the item should be tabled until the next meeting. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 11, 1992 PAGE 4 92-121 A motion was made by Council Member Norquist. seconded by Council Member Cole. and carried unanimously to table the Community Development Block Grant bids until the next regular Council Meeting of August 2S. Utility Fund Budget, Resolution #761 City Manager Saunders stated that the City is required by Code to adopt the Preliminary Utility Fund Budget at least 45 days prior to the end of the fiscal year. Mayor Pool read Resolution 761 by title only and opened the Public Hearing. No comments were received in favor or opposition of Resolution #761, and Mayor Pool closed the Public Hearing. 92-122 A motion was made by Council Member Norquist seconded by Council Member Cole. and carried unanimously by roll call vote to adopt Resolution #761. Auditor Appointment City Manager Saunders stated that the firm of Greenlee, Kurras, Rice & Brown has conducted the annual audit for several years and has done an excellent job in auditing the City's financial statements. He reviewed the history of the cost of the audit for the last five years, showing no increase in the past four years. The proposed audit fee is to remain the same at $22,000 for fiscal year 1992. Comparison of audit fees paid by several cities similar to Clermont show the fee is within an acceptable range. Keeping the same auditors is advantageous because of the large amount of background work that must be conducted by a new auditing firm. 92-123 A motion was made by Council Member Turville seconded by Council Member Cole. and carried unanimously to retain the firm of Greenlee Kurras. Rice & Brown to conduct the 1992 fiscal year audit. Bid Award -Jenkins Auditorium Flooring City Manager Saunders stated that bids were received for tiling the lobby, auditorium, kitchen, ladies restroom, and storage areas, and carpeting the offices used by the Chamber of Commerce at Jenkins Auditorium. The low bidder was Quality Carpet & Vinyl of Clermont in the amount of $5,590. 92-124 A motion was made by Council Member Cole seconded by Council Member Norauist. and carried unanimously to award the file and carpet bid of Jenkins Auditorium to Quality Cadet and Vinyl. L CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 11, 1992 PAGE 5 PUBLIC COA~IIVIENTS Mr. Carl Oshman of Gator Fireworks thanked the Council Members for allowing his business to sell fireworks in Clermont this year and confirmed that no negative comments had been received about his business. He then donated $100 to the City to use as the Council judged best, possibly to the Neighborhood Center or Parks & Recreation. Mr. Don Burris commented that he was under the impression that a representative of Cablevision Industries of Central Florida was to report to the Council once a year and they have not reported for a couple of years. He felt they offered less service with no reduction in fees, and service was disrupted often. Mayor Pool stated he has received far less complaints since they rebuilt the system about 18 months ago. City Manager Saunders stated he would schedule the Cablevision company to attend an upcoming Council Meeting. Council Members mentioned that a number of political signs had been placed on City property. City Manager Saunders stated the Code Enforcer has been working on this problem. There being no further business or discussion, the meeting adjourned at 8:28 p.m. Robert A. Pool, Mayor Attest: eph E. V ile, ity Clerk