07-21-1992 Workshop Meeting.. • •
CITY OF CLERMONT
MINUTES
WORKSHOP MEETING
July 21, 1992
A Workshop Meeting of the City Council of the City of Clermont was held Tuesday,
July 21, 1992 in the City Hall Conference Room. The meeting was called to order by
Mayor Pool at 6:00 p.m. with the following Council Members in attendance: Mayor
Pro Tem Turville, Council Member Norquist, Council Member Cole, and Council
Member Ivey. Also present was City Manager Saunders and Finance Director Van
Zile.
Council Members were given updated copies of Capital Outlay Requests for all funds
POLICE DEPARTMENT CAPITAL OUTLAY REQUEST
City Manager Saunders presented the Council with additional information that was
requested regarding the Police Department Capital Outlay Request for two typewriters
and a computer system upgrade. After discussion, it was the consensus to eliminate
the two typewriters and add one computer work station to the patrol division. No
other changes to the proposed Capital Outlay items were made.
SOUTH LAKE COUNCIL FOR THE ARTS REQUEST FOR FUNDS
Marilyn George and Harold Stockton arrived at 6:26 p.m. representing the South Lake
Council for the Arts. They presented the Council with a review of the current year
and with plans for the next season and requested the Council's continuing support.
Council Members indicated that the Council would continue to work with the Arts
Council as they have in the past. Harold and Marilyn left at 6:45 p.m.
INFRASTRUCTURE FUND
Discussion of Capital Outlay requests continued.
Questions were raised from Council Member Turville regarding the paving of the
grass parking lot at the Palatlakaha Recreation Area. It was the consensus to look at
other methods of erosion control prior to any additional paving. No changes were
made to the dollar amounts of the request.
PALATLAKAHA RECREATION AREA FENCING
The need for fencing the two water retention areas at the Palatlakaha Recreation Area
for safety reasons was discussed. It was the consensus that we should proceed with
this project in this year's budget. Council Member Norquist asked for prices for both
4' and 5' high fencing.
JAYCEE BEACH AREA
The Council discussed the need to refurbish and possibly expand the Jaycee Beach
area. It was the consensus of all members that this should be our next major
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CITYOF CLERMONT
MINUTES
WORKSHOP MEETING
July 21, 1992
Page 2
recreation project and that preliminary conceptual ideas should be developed by the
City Manager and the City Planning Department.
PROPOSED UTILITY FUND CAPITAL OUTLAY BUDGET
The proposed Utility Fund Capital Outlay budget was discussed and no changes were
made to the proposed schedule. City Manager Saunders indicated that they are
proposing to transfer to the Utility Fund the amount of $29,000 from the Capital
Improvement Fund, and $7,000 from the 1988 loan proceeds fund to help cover the
water line replacement projects.
PROPOSED SANITATION FUND CAPITAL OUTLAY BUDGET
The proposed Sanitation Fund Capital Outlay was discussed. There was considerable
discussion regarding the refurbishment of the 1978 Ford which is to be used with the
Chipper unit. It was the consensus of the Council to leave the dollar amount in the
Budget, but return to the Council for final approval with the possibility of finding a
good used vehicle rather than refurbishment of the old one.
GARBAGE SERVICE
The possibility of once-a-week garbage pickup and other alternatives for garbage
disposal which could eliminate the need for the bailer, glass crusher, and forklift was
discussed. These items will be included in the proposed Budget, but will not be
purchased unless necessary.
PROPOSED STORM WATER UTILITY FUND BUDGET
Approximately $150,000 is expected in the Storm Water Fund at the end of the year.
A Master Stormwater Plan is included in the proposed budget which is estimated to
cost approximately $150,000. Mr. Turville urged that the City investigate the possi-
bility of using the old railroad swale for a retention area adjacent to Lake Minneola.
It was the consensus of the Council that we proceed as soon as possible with
qualifications for consultants to perform the Master Plan Stormwater Study.
PROPOSED CAPITAL OUTLAY EXPENDITURES
The proposed Budget will transfer $1,200 from the Recreation Impact Fee Fund,
$2,500 from the Fire Impact Fee Fund, and $2,500 from the Police Impact Fund into
the General Fund to help cover qualified Capital Outlay expenditures.
PROPOSED POLICE STATION CONSTRUCTION FUND
The Building Construction Fund was then discussed with regards to the Police Station
project. City Manager Saunders indicated that approximately $500,000 remains in the
CITYOF CLERMONT
MINUTES
WORKSHOP MEETING
July 21, 1992
Page 3
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fund which was generated from the Infrastructure Tax. The estimated cost of the
Police Station is $700,000. The proposed budget would transfer approximately
$60,000 from the Infrastructure Fund leaving a need for approximately $140,000.
It was suggested that a loan be made from the Utility Fund Reserves to be repaid by
Police Impact Fees over a number of years.
After a review of Utility Fund Reserves, it was the consensus of the Council to
transfer the required approximate $140,000 from the Utility Fund Reserves to the
Building Construction Fund to cover the additional costs of the Police Station and not
repay the Utility Fund Reserves, but retain the Police Impact Fees for other future
needs.
IN-HOUSE ENGINEERING DEPARTMENT
The Council Members were provided with information regarding the establishment of
an in-house engineering department. City Manager Saunders indicated that of 150
cities with a population of under 10,000, only 11 indicated they had engineering
departments and of those contacted, only 3 are operating only as engineering
departments. He estimated an annual budget of $102,000 to operate a department
with $20,000 to $30,000 additional in the first year for Capital Outlay.
One city that was contacted stated their current operating budget was $103,000. Our
proposed budget for next year in all departments and all funds include a total of
$54,000 for engineering fees. City Manager Saunders concluded that it would not be
economically feasible at this time to establish an in-house engineering department.
Meeting adjourned at 9:10 p.m.
Robert A. ool, Mayor
Attest:
os ph E. Va , Cit Clerk