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04-21-1992 Workshop Meeting• CITY OF CLERMONT MINUTES WORKSHOP MEETING Apri121, 1992 A Workshop Meeting of the City Council of the City of Clermont was held Tuesday, Apri121, 1992 in the City Hall Conference Room. The meeting was called to order by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole, and Council Member Ivey. Also present was City Manager Saunders. GASOLINE POWERED BOATS ON INTERNAL LAKES ORDINANCE Council Member Turville asked that we proceed with the ordinance previously discussed regarding the use of gasoline powered boats on the small internal lakes. POLICE STATION PLANS Chief Tyndal and Communications Supervisor Croft were present at the meeting to discuss the Police Station. Jim Strollo and Tom Rappe of Strollo Architects, Inc. arrived at the meeting at approximately 7:15 p.m. They reviewed the Police Station Project with the Council. One of their main concerns was the roof design. They showed the Council the two designs being considered. After discussion it was the consensus of the Council to stay with the original design with a 4' overhang. Window placement was also discussed and it was the consensus that the windows should be functional as well as decorative. The various roof types were also discussed with Mr. Strollo explaining that the base bid would be a shingle roof with an alternative for a standing seam metal roof. The exterior of the building would have a base bid for struck block with an alternative bid for split faced block. Mr. Croft then discussed the need for a computer floor. He recapped all of the equipment that would be placed in the room and stated there would be a need to access all of the wiring for the equipment. He stated that a computer floor was needed to avoid future problems. Mr. Rappe stated that rather than installing a computer floor which is relatively expensive, the floor could be recessed with removable floor decking for access. Council discussed installing sprinklers in the building. City Manager Saunders recommended that they be included as an alternative bid for the project. Mr. Strollo then indicated that they will be ready to advertise the project by June 1. Mr. Strollo and Mr. Rappe left the meeting at approximately 8:00 p.m. ENGINEERING SERVICES City Manager Saunders gave each Council Member a packet of information that had been requested at the previous Workshop regarding the engineering services. He explained that the top sheet was a comparison of the existing rate schedules for various cities in Lake County. Page two was a breakdown for various services provided by Springstead Engineering for the Public Works Project and for the Palatlakaha Recreation Area project. City • CITYOF CLERMONT MINUTES WORKSHOP MEETING Apri121, 1992 Page 2 Manager Saunders stated the City had received $7,200 in liquidated damages on the Park Project and $6,000 in liquidated damages on the Public Works Project which should be deducted from the inspection fees to give a more accurate percentage. The additional days for which we received liquidated damages required additional time for the inspector. Therefore, the money should be credited back when calculating the percentage. Page 3 of the handout was a graph showing average engineering costs which indicated a range of 7.5 % to 9.5 % for a project of approximately $500,000. Council Member Ivey then stated that we should look at the cost of having an in-house engineer. City Manager Saunders stated they did investigate this a couple of years ago during the budget session, but he would put an up-to-date estimate for establishing our own engineering department. Mayor Pool asked City Manager Saunders to provide Mr. Wolfe with a copy of the hand-outs to let him know that the City had reviewed the concerns that he had raised. Council Member Ivey stated he would speak with Mr. Wolfe personally regarding the material that Council had received. ADOPT-A-STREET PROGRAM City Manager Saunders explained that the Beautification Committee has been talking with several businesses and service organizations about the Adopt-a-Street Program in which the business would take a certain street or section of street and it would be their responsibility to pick up trash and beautify that street. The Beautification Committee is requesting that small signs be erected giving credit to the organization adopting that street. It was the consensus that small, attractive signs be permitted. LEAGUE OF CITIES ANNUAL CONVENTION AD City Manager Saunders informed the Council that he had received the annual request from the League of Cities to place an ad in the publication for the annual convention. Following discussion, it was the consensus not to place an ad in this year's publication. PRIVATE GARBAGE FRANCHISE AGREEMENTS City Manager Saunders stated he has reviewed the private garbage franchise agreements as discussed at the previous workshop. Most of the agreements are on a one-year renewable term at this time. A 60-day notice can be given prior to the expiration date of the contract of any desired changes. It was the consensus that the City notify the franchises that we would like to renegotiate the agreements to include recycling provisions in the areas that they service. • CITYOF CLERMONT MINUTES WORKSHOP MEETING April 21, 1992 Page 3 COMPOST SITES Council Member Turville suggested that we talk with the City of Minneola regarding a possible site in their city because of the problems associated with permitting a site in the County. FIRE SERVICES FOR CITY OF MINNEOLA City Manager Saunders then discussed the possibility of providing fire services for the City of Minneola. He stated that Fire Chief Bishop has been approached by Lake County regarding this possibility. After discussion, it was felt that additional information was needed and that the City of Minneola should take the lead on this subject. Council Member Turville requested information concerning the liability to the City and asked that City Attorney Baird research this issue. CITY ELECTION ORDINANCE City Manager Saunders stated the proposed Election Ordinance would change the election procedures. Following discussion, it was the consensus to proceed with placing this Ordinance on a future agenda. CLERMONT INSURANCE AGENCY PROPERTY Council Member Ivey then brought to the Council's attention the Clermont Insurance Agency's property which is located adjacent to the Police Station property. He stated that the owner had approached him about the possibility of the City purchasing this property. After discussion it was the consensus that there was not a need for additional property in this location and it would be better for the downtown area if a business could remain in that location. Meeting adjourned at 9:25. Robert A. Pool, Mayor Attest: os E. Va ' e, ity Clerk