04-21-1992 Workshop Meeting•
CITY OF CLERMONT
MINUTES
WORKSHOP MEETING
Apri121, 1992
A Workshop Meeting of the City Council of the City of Clermont was held Tuesday,
Apri121, 1992 in the City Hall Conference Room. The meeting was called to order
by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem
Turville, Council Member Cole, and Council Member Ivey. Also present was City
Manager Saunders.
GASOLINE POWERED BOATS ON INTERNAL LAKES ORDINANCE
Council Member Turville asked that we proceed with the ordinance previously
discussed regarding the use of gasoline powered boats on the small internal lakes.
POLICE STATION PLANS
Chief Tyndal and Communications Supervisor Croft were present at the meeting to
discuss the Police Station. Jim Strollo and Tom Rappe of Strollo Architects, Inc.
arrived at the meeting at approximately 7:15 p.m. They reviewed the Police Station
Project with the Council. One of their main concerns was the roof design. They
showed the Council the two designs being considered. After discussion it was the
consensus of the Council to stay with the original design with a 4' overhang. Window
placement was also discussed and it was the consensus that the windows should be
functional as well as decorative. The various roof types were also discussed with Mr.
Strollo explaining that the base bid would be a shingle roof with an alternative for a
standing seam metal roof. The exterior of the building would have a base bid for
struck block with an alternative bid for split faced block.
Mr. Croft then discussed the need for a computer floor. He recapped all of the
equipment that would be placed in the room and stated there would be a need to
access all of the wiring for the equipment. He stated that a computer floor was
needed to avoid future problems. Mr. Rappe stated that rather than installing a
computer floor which is relatively expensive, the floor could be recessed with
removable floor decking for access.
Council discussed installing sprinklers in the building. City Manager Saunders
recommended that they be included as an alternative bid for the project. Mr. Strollo
then indicated that they will be ready to advertise the project by June 1. Mr. Strollo
and Mr. Rappe left the meeting at approximately 8:00 p.m.
ENGINEERING SERVICES
City Manager Saunders gave each Council Member a packet of information that had
been requested at the previous Workshop regarding the engineering services. He
explained that the top sheet was a comparison of the existing rate schedules for
various cities in Lake County.
Page two was a breakdown for various services provided by Springstead Engineering
for the Public Works Project and for the Palatlakaha Recreation Area project. City
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CITYOF CLERMONT
MINUTES
WORKSHOP MEETING
Apri121, 1992
Page 2
Manager Saunders stated the City had received $7,200 in liquidated damages on the
Park Project and $6,000 in liquidated damages on the Public Works Project which
should be deducted from the inspection fees to give a more accurate percentage. The
additional days for which we received liquidated damages required additional time for
the inspector. Therefore, the money should be credited back when calculating the
percentage.
Page 3 of the handout was a graph showing average engineering costs which indicated
a range of 7.5 % to 9.5 % for a project of approximately $500,000.
Council Member Ivey then stated that we should look at the cost of having an in-house
engineer. City Manager Saunders stated they did investigate this a couple of years
ago during the budget session, but he would put an up-to-date estimate for establishing
our own engineering department.
Mayor Pool asked City Manager Saunders to provide Mr. Wolfe with a copy of the
hand-outs to let him know that the City had reviewed the concerns that he had raised.
Council Member Ivey stated he would speak with Mr. Wolfe personally regarding the
material that Council had received.
ADOPT-A-STREET PROGRAM
City Manager Saunders explained that the Beautification Committee has been talking
with several businesses and service organizations about the Adopt-a-Street Program in
which the business would take a certain street or section of street and it would be their
responsibility to pick up trash and beautify that street. The Beautification Committee
is requesting that small signs be erected giving credit to the organization adopting that
street. It was the consensus that small, attractive signs be permitted.
LEAGUE OF CITIES ANNUAL CONVENTION AD
City Manager Saunders informed the Council that he had received the annual request
from the League of Cities to place an ad in the publication for the annual convention.
Following discussion, it was the consensus not to place an ad in this year's
publication.
PRIVATE GARBAGE FRANCHISE AGREEMENTS
City Manager Saunders stated he has reviewed the private garbage franchise
agreements as discussed at the previous workshop. Most of the agreements are on a
one-year renewable term at this time. A 60-day notice can be given prior to the
expiration date of the contract of any desired changes.
It was the consensus that the City notify the franchises that we would like to
renegotiate the agreements to include recycling provisions in the areas that they
service.
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CITYOF CLERMONT
MINUTES
WORKSHOP MEETING
April 21, 1992
Page 3
COMPOST SITES
Council Member Turville suggested that we talk with the City of Minneola regarding
a possible site in their city because of the problems associated with permitting a site in
the County.
FIRE SERVICES FOR CITY OF MINNEOLA
City Manager Saunders then discussed the possibility of providing fire services for the
City of Minneola. He stated that Fire Chief Bishop has been approached by Lake
County regarding this possibility. After discussion, it was felt that additional
information was needed and that the City of Minneola should take the lead on this
subject.
Council Member Turville requested information concerning the liability to the City
and asked that City Attorney Baird research this issue.
CITY ELECTION ORDINANCE
City Manager Saunders stated the proposed Election Ordinance would change the
election procedures. Following discussion, it was the consensus to proceed with
placing this Ordinance on a future agenda.
CLERMONT INSURANCE AGENCY PROPERTY
Council Member Ivey then brought to the Council's attention the Clermont Insurance
Agency's property which is located adjacent to the Police Station property. He stated
that the owner had approached him about the possibility of the City purchasing this
property. After discussion it was the consensus that there was not a need for
additional property in this location and it would be better for the downtown area if a
business could remain in that location.
Meeting adjourned at 9:25.
Robert A. Pool, Mayor
Attest:
os E. Va ' e, ity Clerk