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03-31-1992 Workshop Meeting• • CITY OF CLERMONT 1V~INUTES WORKSHOP MEETING March 31, 1992 A Workshop Meeting of the City Council of the City of Clermont was held Tuesday, March 31, 1992 in the City Hall Conference Room. The meeting was called to order by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Norquist, Council Member Cole, and Council Member Ivey. Also present were City Manager Saunders and City Attorney Baird. CONSULTANTS COMPETITIVE NEGOTIATION ACT Mr. Baird gave the City Council an explanation of the Consultants Competitive Negotiation Act and specifically how it relates to the continuing contract between the City and Springstead Engineering. He indicated that due to an Attorney General's opinion that was issued following the 1987 amendment, the City does not have a problem with the Springstead contract and does not need to comply with the $500,000 limitation as outlined in the Consultant's Competitive Negotiation Act. The Council then discussed in detail the engineering contract and the services received by the City including the scope of the original contract and how it has been expanded over the years. It was the consensus that a review process be put in place which would include an annual review as well as a large project review. The Council asked that the City Manager calculate the percentage of the various services performed by Springstead Engineering on the Park Project and the Public Works Project and bring this information back at a future workshop. City Manager Saunders also stated that he would supply the Council with a comparative rate schedule listing what other cities pay for the same services furnished to the City by Springstead Engineering. Council Member Ivey also indicated that an annual evaluation should be done on the City Attorney's contract. CONTRACT WITH BUILDING DESIGN & CONSTRUCTION City Manager Saunders then explained to the Council the existing problem with Building Design & Construction who is the general contractor for the Public Works Facility. Building Design & Construction feel they are owed additional moneys for shop drawings relating to the change in the steel for the second floor as well as approximately $18,000 in general condition fees. The concept of general condition fees is a new concept that some contractors are using, but they were not included with the City's contract with Building Design & Construction as a line item. Building Design & Construction has requested mediation on these issues. Following discussion, it was the consensus of the Council that the. City enter into mediation with Building Design & Construction. n CITYOF CLERMONT MINUTES WORKSHOP MEETING March 31, 1992 Page 2 • WATER LINE PROJECT EXTENSION SOUTH OF CITY LIlVIITS City Manager Saunders explained that he and the City Engineer Springstead Engineering had met with the County Administrator and County Attorney regarding the County's participation and they indicated that a MSBU tax district could be set up for the area. They felt the City should take the lead in public meetings to inform the residents of the area of the project and the potential cost. Council directed City Manager Saunders to put together tentative figures for presentation at such a meeting. COUNTY TIPPING FEES City Manager Saunders informed the City Council that the tipping fees charged by the County are scheduled to increase from $40 per ton to $65 per ton on May 1. The City needs to proceed with the adoption of the new rate ordinance for garbage rate services. Mayor Pool discussed the possibility of garbage pickup once a week by semi- automated equipment. Following discussion it was the consensus of the Council to proceed with the rate increase ordinance and to look at alternatives for solid waste collection in the near future. RECYCLING PROGRAM Council discussed the expansion of a recycling program to apartment complexes and commercial businesses, and also expanding the types of products that are now recycled. Also discussed was the possibility of the commercial garbage franchises which now operate in the City providing recycling pickup for their customers. City Manager Saunders will review the franchise agreements to see what additional things could be done to convince the private haulers to recycle. FIRE INSPECTIONS Current policy for fire inspections was reviewed by City Manager Saunders. The required biannual inspections are now provided free of charge, but on many occasions the inspector must return several times for re-inspections if improvements are required. It was the consensus that a new fee structure be introduced which would include a re-inspection fee starting with the third visit. SPRINKLER SYSTEMS The possibility of requiring new businesses of a certain size to install sprinkler systems within their buildings was discussed. It was felt that this would help eliminate or postpone the need for full-time fire fighters for the City. • CITYOF CLERMONT 1VIINUTES WORKSHOP MEETING March 31, 1992 Page 3 JAYCEE BEACH VENDORS • The possibility of private vendors at Jaycee Beach was discussed. The Council asked City Manager Saunders to get additional information from other areas which now allow private vendors and bring a proposal back at a future workshop. JAYCEE BEACH SAND REFURBISHING City Manager Saunders informed the Council that all the required permits have been received for the sand refurbishment project for Jaycee Beach. It was the consensus to wait until the fall to start this project. CLIFF BAILEY PROPERTY The Council discussed the Cliff Bailey property located on Highland Avenue regarding the possible expansion of the cemetery or other usage of the frontage on Highland Avenue. City Manager Saunders indicated to the Council that an appraisal report had been received. It was the consensus of the Council to make an offer to Mr. Bailey at the appraised value subject to final Council approval. Council Member Ivey discussed with the Council the possibility of a marketing plan and new fees for the cemetery. NEIGHBORHOOD CENTER The Agreement between the City and the VFW regarding the lot that the Council is considering leasing to the Neighborhood Center was discussed. Council Member Norquist stated he would meet with the VFW and talk with them and try to convince them to voluntarily relinquish the agreement. LAND DEVELOPMENT REVIEW COMMITTEE After considerable discussion it was the consensus that the committee would be composed of 7 members consisting of 2 general citizens and one representative from the South Lake Development Council, the Chamber of Commerce, and the Planning and Zoning Commission. Planning Director Harker and City Manager Saunders would also be members of the committee. This item will be placed on the next Council agenda for approval. PROPOSED DONATION OF STAIR-STEP APPARATUS FOR A CITY PARK City Manager Saunders discussed the proposal by Mr. Bill Morris, a local resident, who would like to build a stair step apparatus at one of the City playgrounds. The Council discussed the safety and liability problems with the project and it was agreed that City Manager Saunders should notify Mr. Moms that it would not be in the City's best interest to accept his offer. • CITY OF CLERMONT 1VIINUTES WORKSHOP MEETING March 31, 1992 Page 4 PAVILION RESERVATION POLICY • After discussion it was the consensus of the Council that the Palatlakaha Recreation Area Pavilion would be utilized on a first-come, first-serve basis. BALLFIELD USE City Manager Saunders discussed with Council the use of the ballfields by the various leagues. The Little League and the Junior and Senior Girls Softball Leagues are given priority on the fields. The YMCA, Church Leagues, and the High School are then worked into the schedule. It was the consensus of the Council that we continue to ask for help from the County and from the School Board in providing facilities for recreation. BLOXAM AVENUE EXTENSION PROJECT City Manager Saunders explained the Bloxam Avenue Extension Project would extend Bloxam Avenue from Pitt Street north to Grand Highway and it is at the top of the list for a road impact fee project. The County is ready to proceed with this project in the near future. Council discussed this project in detail and it was the consensus that we proceed with the County. COUNTY IlVIPACT FEES The County has billed the City impact fees on the Public Works Facility. City Manager Saunders explained that this was a new policy that the County implemented about the time the permits were obtained for the project. Prior to that time it was the practice of the County to waive all building related fees for municipalities. The County Administrator indicated that the building fees could be waived but the impact fees would have to be collected. City Manager Saunders will bring this matter to the Council at a future meeting for approval. POSSIBLE CITY MUTUAL FUND INVESTMENTS City Manager Saunders stated that he and Finance Director Van Zile met with various local investment companies regarding investment of City funds. There are mutual funds available that are guaranteed by the Federal government that meet investment requirements for municipal funds. City Manager Saunders recommended that if the City desires to place some of the funds with mutual funds, that it be done with Sun Bank, where the City has an existing bank services agreement. It was the consensus of the Council that the City proceed in that manner. r: • CITYOF CLERMONT MINUTES WORKSHOP MEETING March 31, 1992 Page 5 EMPLOYEE'S PICNIC Council Member Ivey stated he felt an employee picnic should be planned for sometime this year to include recognition in various areas. Mayor Pool stated that he had already been discussing this with City Manager Saunders and a picnic was planned tentatively for late spring or summer. PROPOSED S. LAKE COUNTY (OR WEST ORANGE COUNTY) AIRPORT Council Member Ivey discussed the Aviation Authority's plan for an airport in West Orange or South Lake County. He stated that the Authority would like a resolution from the City and possibly the County supporting the concept of an airport in South Lake County. City Manager Saunders stated that he would ask City Attorney Baird to contact the Aviation Authority's attorney for the type of resolution needed. Council Member Turville expressed his concern about an airport in South Lake County and raised questions about the value to the area and the number of jobs that it might or might not provide. Meeting adjourned at 10:00 p.m. Attest: se .Van Zi ity , erk Robert A. Pool, Mayor _.