03-31-1992 Workshop Meeting• •
CITY OF CLERMONT
1V~INUTES
WORKSHOP MEETING
March 31, 1992
A Workshop Meeting of the City Council of the City of Clermont was held Tuesday,
March 31, 1992 in the City Hall Conference Room. The meeting was called to order
by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem
Turville, Council Member Norquist, Council Member Cole, and Council Member
Ivey. Also present were City Manager Saunders and City Attorney Baird.
CONSULTANTS COMPETITIVE NEGOTIATION ACT
Mr. Baird gave the City Council an explanation of the Consultants Competitive
Negotiation Act and specifically how it relates to the continuing contract between the
City and Springstead Engineering. He indicated that due to an Attorney General's
opinion that was issued following the 1987 amendment, the City does not have a
problem with the Springstead contract and does not need to comply with the $500,000
limitation as outlined in the Consultant's Competitive Negotiation Act.
The Council then discussed in detail the engineering contract and the services received
by the City including the scope of the original contract and how it has been expanded
over the years. It was the consensus that a review process be put in place which
would include an annual review as well as a large project review.
The Council asked that the City Manager calculate the percentage of the various
services performed by Springstead Engineering on the Park Project and the Public
Works Project and bring this information back at a future workshop.
City Manager Saunders also stated that he would supply the Council with a
comparative rate schedule listing what other cities pay for the same services furnished
to the City by Springstead Engineering.
Council Member Ivey also indicated that an annual evaluation should be done on the
City Attorney's contract.
CONTRACT WITH BUILDING DESIGN & CONSTRUCTION
City Manager Saunders then explained to the Council the existing problem with
Building Design & Construction who is the general contractor for the Public Works
Facility. Building Design & Construction feel they are owed additional moneys for
shop drawings relating to the change in the steel for the second floor as well as
approximately $18,000 in general condition fees. The concept of general condition
fees is a new concept that some contractors are using, but they were not included with
the City's contract with Building Design & Construction as a line item. Building
Design & Construction has requested mediation on these issues. Following
discussion, it was the consensus of the Council that the. City enter into mediation with
Building Design & Construction.
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CITYOF CLERMONT
MINUTES
WORKSHOP MEETING
March 31, 1992
Page 2
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WATER LINE PROJECT EXTENSION SOUTH OF CITY LIlVIITS
City Manager Saunders explained that he and the City Engineer Springstead
Engineering had met with the County Administrator and County Attorney regarding
the County's participation and they indicated that a MSBU tax district could be set up
for the area. They felt the City should take the lead in public meetings to inform the
residents of the area of the project and the potential cost. Council directed City
Manager Saunders to put together tentative figures for presentation at such a meeting.
COUNTY TIPPING FEES
City Manager Saunders informed the City Council that the tipping fees charged by the
County are scheduled to increase from $40 per ton to $65 per ton on May 1. The
City needs to proceed with the adoption of the new rate ordinance for garbage rate
services.
Mayor Pool discussed the possibility of garbage pickup once a week by semi-
automated equipment. Following discussion it was the consensus of the Council to
proceed with the rate increase ordinance and to look at alternatives for solid waste
collection in the near future.
RECYCLING PROGRAM
Council discussed the expansion of a recycling program to apartment complexes and
commercial businesses, and also expanding the types of products that are now
recycled. Also discussed was the possibility of the commercial garbage franchises
which now operate in the City providing recycling pickup for their customers. City
Manager Saunders will review the franchise agreements to see what additional things
could be done to convince the private haulers to recycle.
FIRE INSPECTIONS
Current policy for fire inspections was reviewed by City Manager Saunders. The
required biannual inspections are now provided free of charge, but on many occasions
the inspector must return several times for re-inspections if improvements are
required. It was the consensus that a new fee structure be introduced which would
include a re-inspection fee starting with the third visit.
SPRINKLER SYSTEMS
The possibility of requiring new businesses of a certain size to install sprinkler
systems within their buildings was discussed. It was felt that this would help eliminate
or postpone the need for full-time fire fighters for the City.
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CITYOF CLERMONT
1VIINUTES
WORKSHOP MEETING
March 31, 1992
Page 3
JAYCEE BEACH VENDORS
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The possibility of private vendors at Jaycee Beach was discussed. The Council asked
City Manager Saunders to get additional information from other areas which now
allow private vendors and bring a proposal back at a future workshop.
JAYCEE BEACH SAND REFURBISHING
City Manager Saunders informed the Council that all the required permits have been
received for the sand refurbishment project for Jaycee Beach. It was the consensus to
wait until the fall to start this project.
CLIFF BAILEY PROPERTY
The Council discussed the Cliff Bailey property located on Highland Avenue regarding
the possible expansion of the cemetery or other usage of the frontage on Highland
Avenue. City Manager Saunders indicated to the Council that an appraisal report had
been received. It was the consensus of the Council to make an offer to Mr. Bailey at
the appraised value subject to final Council approval.
Council Member Ivey discussed with the Council the possibility of a marketing plan
and new fees for the cemetery.
NEIGHBORHOOD CENTER
The Agreement between the City and the VFW regarding the lot that the Council is
considering leasing to the Neighborhood Center was discussed. Council Member
Norquist stated he would meet with the VFW and talk with them and try to convince
them to voluntarily relinquish the agreement.
LAND DEVELOPMENT REVIEW COMMITTEE
After considerable discussion it was the consensus that the committee would be
composed of 7 members consisting of 2 general citizens and one representative from
the South Lake Development Council, the Chamber of Commerce, and the Planning
and Zoning Commission. Planning Director Harker and City Manager Saunders
would also be members of the committee. This item will be placed on the next
Council agenda for approval.
PROPOSED DONATION OF STAIR-STEP APPARATUS FOR A CITY PARK
City Manager Saunders discussed the proposal by Mr. Bill Morris, a local resident,
who would like to build a stair step apparatus at one of the City playgrounds. The
Council discussed the safety and liability problems with the project and it was agreed
that City Manager Saunders should notify Mr. Moms that it would not be in the
City's best interest to accept his offer.
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CITY OF CLERMONT
1VIINUTES
WORKSHOP MEETING
March 31, 1992
Page 4
PAVILION RESERVATION POLICY
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After discussion it was the consensus of the Council that the Palatlakaha Recreation
Area Pavilion would be utilized on a first-come, first-serve basis.
BALLFIELD USE
City Manager Saunders discussed with Council the use of the ballfields by the various
leagues. The Little League and the Junior and Senior Girls Softball Leagues are given
priority on the fields. The YMCA, Church Leagues, and the High School are then
worked into the schedule. It was the consensus of the Council that we continue to ask
for help from the County and from the School Board in providing facilities for
recreation.
BLOXAM AVENUE EXTENSION PROJECT
City Manager Saunders explained the Bloxam Avenue Extension Project would extend
Bloxam Avenue from Pitt Street north to Grand Highway and it is at the top of the list
for a road impact fee project. The County is ready to proceed with this project in the
near future. Council discussed this project in detail and it was the consensus that we
proceed with the County.
COUNTY IlVIPACT FEES
The County has billed the City impact fees on the Public Works Facility. City
Manager Saunders explained that this was a new policy that the County implemented
about the time the permits were obtained for the project. Prior to that time it was the
practice of the County to waive all building related fees for municipalities. The
County Administrator indicated that the building fees could be waived but the impact
fees would have to be collected. City Manager Saunders will bring this matter to the
Council at a future meeting for approval.
POSSIBLE CITY MUTUAL FUND INVESTMENTS
City Manager Saunders stated that he and Finance Director Van Zile met with various
local investment companies regarding investment of City funds. There are mutual
funds available that are guaranteed by the Federal government that meet investment
requirements for municipal funds. City Manager Saunders recommended that if the
City desires to place some of the funds with mutual funds, that it be done with Sun
Bank, where the City has an existing bank services agreement. It was the consensus
of the Council that the City proceed in that manner.
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CITYOF CLERMONT
MINUTES
WORKSHOP MEETING
March 31, 1992
Page 5
EMPLOYEE'S PICNIC
Council Member Ivey stated he felt an employee picnic should be planned for
sometime this year to include recognition in various areas. Mayor Pool stated that he
had already been discussing this with City Manager Saunders and a picnic was
planned tentatively for late spring or summer.
PROPOSED S. LAKE COUNTY (OR WEST ORANGE COUNTY) AIRPORT
Council Member Ivey discussed the Aviation Authority's plan for an airport in West
Orange or South Lake County. He stated that the Authority would like a resolution
from the City and possibly the County supporting the concept of an airport in South
Lake County. City Manager Saunders stated that he would ask City Attorney Baird to
contact the Aviation Authority's attorney for the type of resolution needed.
Council Member Turville expressed his concern about an airport in South Lake
County and raised questions about the value to the area and the number of jobs that it
might or might not provide.
Meeting adjourned at 10:00 p.m.
Attest:
se .Van Zi ity , erk
Robert A. Pool, Mayor
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