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03-10-1992 Regular Meeting• • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 10, 1992 The Regular Meeting of the City Council of the City of Clermont was held Tuesday, March 10, 1992 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole, Council Member Ivey and Council Member Norquist. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Council Member Ivey followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the February 25, 1992 Council Meeting were approved as presented. REPORTS CITY MANAGER SAUNDERS' REPORT EARTH DAY CELEBRATION AND CARDBOARD BOAT RACE It was reported that in conjunction with the Cardboard Boat Race sponsored by the South Lake Animal League, Cooper Memorial Library also will be holding an Earth Day Celebration on April 25, 1992. Permission was requested to close Lake Minneola Drive at Jaycee Beach for the day's events. It was the consensus of Council to allow the closing of the street during the events. STIPULATION AGREEMENT - LAKE HILLS UTILITIES, INC. - GREATER PINES DEVELOPMENT City Manager Saunders explained that he had received a request from Lake Hills Utilities, Inc. to enter into a stipulation agreement which would allow the company to provide water service to the Greater Pines Development. In December of 1991, the City notified the Public Service Commission of its objection to the expanded services being requested by the company. However, in February of 1992, the City agreed to withdraw its objection for the Greater Pines Development. The stipulation agreement reflects this decision. City Attorney Baird stated that he had read the agreement and found it to be in order. 92-032 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER IVEY SECONDED HY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ENTER INTO THE STIPOLATION AGREEMENT WITH LAKE HILLS UTILITIES INC. WHICH WOULD ALLOW EXPANSION OF SERVICES TO THE GREATER PINES DEVELOPMENT AS DESCRIBED IN ATTACHEMENT "A" OF THE AGREEMENT. • • CITYOF CLERMONT MINZTTES REGULAR COUNCIL MEETING MARCH 10, 1992 PAGE -2- COIINCIL MEMBER IVEY'S REPORT TREE ORDINANCE - DEAD TREES ON PRIVATE PROPERTY Council Member Ivey stated that he had noticed numerous dead trees throughout the City on private property and wondered if this was addressed in the City's Tree Ordinance. City Manager Saunders stated that a new ordinance would be needed because the present ordinance does not allow the City to remove dead trees on private property. He further stated that such an ordinance could be incorporated in the Land Development Regulations being developed by the City. LAKE SUNNYSIDE CLEANUP Council Member Ivey commented that the area around Lake Sunnyside looked really good after its recent cleanup. City Manager Saunders stated that the work was done by a prison crew and periodically the City would be able to have a complete prison crew with a guard to perform various projects around the City. COIINCIL MEMBER COLE'S REPORT LITTLE LEAGUE JAMBOREE Council Member Cole stated that last Saturday's Jamboree at the Palatlakaha Recretion Area was a great success and he had received many favorable comments about the park from those present. MAYOR POOL'S REPORT Mayor Pool stated that he wanted to thank the following members of the Masonic Lodge for putting on the barbecue: Charlie Lovette, Larry McClure, Bill Eyerly and Bill Prince. AMERICAN ASSOCIATION OF RETARDED CITIZENS (ARC) -PROCLAMATION PROCLAIMING MARCH AS MENTAL RETARDATION MONTH Mayor Pool read a proclamation he had received from Susan Peppas, the Executive Director of the Lake County Association for Retarded Citizens, Inc. prclaiming March as Mental Retardation Month in Clermont. It was reported that there are 450 retarded children and adults who receive help from the organization. AD HOC COMMITTEE FOR EQIIITABLE ENERGY RATES It was reported that a letter had been received from an Ad Hoc Committee being formed to assure equitable energy rates. The committee will meet in the Pasco County School Board officed on Wednesday, March 18, 1992 at 10:00 p.m. BRATEBOARD PARR Mayor Pool then read a letter from Nick Ward requesting that the • a CITYOF CLERMONT 1VIINiJTES REGULAR COUNCIL MEETING MARCH 10, 1992 PAGE -3- City Consider building a skateboard park for the young people of Clermont who enjoy the sport. NEW BUBINESB COMMUNITY DEVELOPMENT BLOCK GRANT - APPROVAL OF CONTRACTORS Each Council Member was given a list of the contractors who responded to the City's request for qualified contractors for the rehabilitation project under the City's Block Grant. Fred Fox of Fred Fox Enterprises, Inc., Administrator of the grant, was present and explained the process for choosing the qualified contractors. All contractors registered with the City of Clermont were sent notification of the pre-qualification requirement and legal notices were published in the Leesburg Daily Commercial requesting submittal of qualifications. All contractors who responded to the request met the qualifications and were approved. Mr. Fox then recommended approval of the contractors' list and explained that the contractors would be supplied with all bidding information for the repairs and remodeling to be done to the homes under the Block Grant. 92-033 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE SECONDED BY COUNCIL MEMBER IVEY AND UNANIMOUSLY CARRIED APPROVING THE QUALIFIED CONTRACTORS LIST AS PRESENTED BY FRED FOX ENTERPRISES INC. The Council then questioned Mr. Fox as to the timetable for beginning the rehabilitation work. Mr. Fox stated that as soon as the title work is completed, he would be able to begin. Mr. Baird stated that 29 of the 30 title searches had been completed and he stated that he should be able to complete the last one by the end of the week. Mr. Fox stated that once the title work is completed, he should be able to do five write-ups per week and the work should begin within six weeks. Council Member Ivey questioned liens placed on the rehabilitated properties if one of the homeowners contracted for additional work to be performed by the contractor doing the rehabilitation work, and asked if there was anything that could be done to eliminate the problem. Mr. Fox then explained that side deals are always a problem and the property owners are discouraged from entering into such arrangements. He further stated that it could be put in writing that any of this type of work would have to be done after the City is finished with its work. Council Member Ivey also questioned only advertising in the Leesburg Commercial. Mr. Fox stated that besides the advertisement, each contractor was sent a personal letter regarding the pre-qualification requirements. Mr. Ivey then stated that he would like to see future advertisements placed in a newspaper with a larger circulation. • a CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 10, 1992 PAGE -4- RELOCATION OF THE NEIGHBORHOOD CENTER Council Member Ivey, representing the South Lake Ministerial Association, explained that he had requested that this item be placed on the agenda for discussion because the new Police Department Building will be built on the present Neighborhood Center site (Seaver House). Council Member Ivey then gave the Council a brief history of the Neighborhood Center, which began operation in Clermont twenty-five years ago. Through the years the center has been served by volunteers who receive no pay and by donations from local churches and the community. In the course of a year, the center may serve upwards to 10,000 South Lake County residents by providing, food, clothing and cash contributions of $5.00 for gas to get food stamps. The center operated with $12,000 in donations during the past year. Mr. Ivey then stated that he had spoken with the City Manager concerning the possibility of the City donating a lot on which a new Neighborhood Center could be constructed. The specific lot is located on Desoto Street, between the United Telephone and VFW Buildings. Mr. Ivey continued by stating that the proposed building would be two story with storage space in the basement and would be constructed with donated labor and materials. He then stated that if the City was willing to donate the lot, some type of agreement could be entered into which would allow the building to revert back to the City if the Neighborhood Center ceased to exist. At this point, Council Member Turville questioned what exactly Mr. Ivey wanted from the Council at this time. Mr. Ivey stated that he wanted a consensus of Council favoring the request and then the Ministerial Association would move forward with blueprints, permits, etc. and then come back before Council with a formal agreement for the building and property. 92-034 After a brief discussion, A MOTION WAS MADE HY COUNCIL MEMBER TURVILLE. BECONDED BY COIINCIL MEMBER COLE AND UNANIMOUSLY CARRIED THAT A DOCUMENT/STIPULATED LEASE AGREEMENT BE PREPARED AND THAT THE SOUTH LAKE MINISTERIAL ASSOCIATION MOVE FORWARD WITH THE REOIIIREMENTB NECESSARY TO CONSTRUCT THE NEW BIIILDING ON THE CITY OWNED PROPERTY LOCATED ON DESOTO STREET BETWEEN THE UNITED TELEPHONE BIIILDING AND THE VFW. PUBLIC SERVICES FACILITY CHANGE ORDER City Manager Saunders stated that the final change order had not been received from City Engineer Springstead and requested that the matter be tabled until the next regular council meeting. 92-035 A MOTION WAS MADE HY COIINCIL MEMBER COLE SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO TABLE THE FINAL CHANGE ORDER FOR THE PUBLIC SERVICES FACILITY UNTIL THE MARCH 24 1992 COUNCIL MEETING. • i CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 10, 1992 PAGE -5- BUDGET AMENDMENTS City Manager Saunders explained that Fire Chief Bishop has requested two amendments to this year's Fire Department Budget as outlined in a memo from Fire Chief Bishop given each Council Member. $778.30 was requested to be placed in Operating Supplies to purchase the most current publications concerning the National Fire Codes, Life Safety Codes and related updates. Also requested was that the $1,000 earned by the Fire Department during the filming of "Unsolved Mysteries" be placed in their budget to purchase t-shirts, jackets, and caps for the members of the department. 92-036 After a brief discussion, A MOTION WA8 MADE BY COUNCIL MEMBER IVEY. SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED APPROVING THE REQUESTED BUDGET AMENDMENTS AS WRITTEN IN THE MEMO FROM CHIEF BISHOP DATED FEBRUARY 27. 1992. PUBLIC COMMENTS Terri Coole, reporter for the "Orlando Sentinel," stated that on May 30, 1992, a Silent Auction would be held with the proceeds going to the Neighborhood Center. It was also brought up that Cooper Memorial Library was requesting permission to use the City's recycling logo for Earth Day on April 25, 1992. 92-037 After a brief discussion of the request, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE. SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED GRANTING COOPER MEMORIAL LIBRARY PERMISSION TO USE THE CITY'8 RECYCLING LOGO FOR EARTH DAY PROMOTIONAL ITEMS. There being no further business adjourned at 8:15 p.m. or discussion, the meeting Robert A. Pool, Mayor Attest: h E. Va ile, City Clerk