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01-14-1992 Regular Meeting® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 14, 1992 The regular meeting of the City Council of the City held Tuesday, January 14, 1992, in the Council meeting was called to order by Mayor Pool at 7:3i following Council Members in attendance: Mayor Pr Council Member Cole and Council Member Norquist. Ivey arrived at the meeting at 7:55 p.m. Other present were City Manager Saunders, City Attorney Director Van Zile and Deputy City Clerk Brandt. MINUTES of Clermont was Chambers. The ~ p.m. with the o Tem Turville, Council Member City Officials Baird, Finance The minutes of the Regular Council Meeting held December 10, 1991, were approved as presented. REPORTS CITY MANAGER SAUNDERB REPORT FENCE - PALATLARAHA RECREATION AREA It was reported that the fence to be installed along the canal at the Palatlakaha Recreation Area needed to be installed as soon as possible for safety reasons. $5,000 for the fence was included in the current grant request, and the City has received a Waiver of Retroactivity from the Department of Natural Resources allowing for reimbursement for the cost if the City receives the grant. Mr. Saunders continued by stating that the City had received quotes for the fence from the two contractors working at the park as follows: First Renovators, $6,187.50 and Flynn Enterprises in the amount of $4,712.00. Mr. Saunders recommended that the low quote from Flynn Enterprises be accepted. 92-001 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST, SECONDED BY COIINCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW OUOTE OF FLYNN ENTERPRISES. INC. IN THE AMOUNT OF $4,712 FOR CONSTRUCTION OF A WOOD FENCE. WORKSHOP MEETING City Manager Saunders reported that he would like to hold a Workshop Meeting on Tuesday, January 21, 1992 at 6:00 p.m. in the City Hall Conference Room with Jim Strollo of Strollo Architects to present his conceptual plan for a new Police Department Building. After a brief discussion, it was the consensus of Council to hold the Workshop at that time. SOUTH LAKE ANIMAL LEAGUE CARDBOARD BOAT RACE It was reported that the South Lake Animal League would like to hold a cardboard boat race at Jaycee Beach on Saturday, April 25, 1992. The race will be conducted in the same manner as the one approved by Council last year but cancelled due the festivities planned for the same day for troops returning from Operation Desert Storm. Mary Jackson, representative from the South Lake Animal League and organizer for the race, was present to answer any questions. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 14, 1992 PAGE -2- 92-002 After a brief review of the scheduled events, A MOTION WAS MADE BY COUNCIL MEMBER NOROIIIST, SECONDED_HY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO APPROVE THE USE OF JAYCEE BEACH BY THE SOUTH LAKE ANIMAL LEAGUE FOR A CARDBOARD BOAT RACE TO BE HELD SATURDAY, APRIL 25, 1992. VFW REQUEST TO HOLD CIRCUS AT JAYCEE BEACH Mr. Hollenbach and Joe Janusiak, representing the VFW, appeared before Council to request permission to allow the Liebel Circus to stage two shows a day at 5:00 and 7:00 p.m. on February 10 and 11, 1992 at Jaycee Beach. Under discussion of the request, City Manager Saunders stated that there had been no problems in the past with this event. 92-003 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER NORQIIIST. BECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED APPROVING THE VFW REQUEST TO ALLOW THE LIEBEL CIRCUS TO USE THE JAYCEE BEACH AREA ON FEBRIIARY 10 AND 11, 1992. PENSION BOARD MEETING It was reported that a Pension Board Meeting would be held in the Council Chambers at 7:00 p.m. before the January 28, 1992 Council Meeting. MAYOR POOL'S REPORT Mayor Pool reported that he had received a letter from the owner of the Y.K. Kim Tae Quan Do building located at 850 East Montrose Street concerning the dilapidated houses and buildings in that area and asked what was the timetable concerning getting something done about those buildings and others located in the City. City Attorney Baird stated that he had filed to begin condemnation proceedings against some of the owners of the buildings but that it was complicated legally because ownership of some of the properties had changed hands so many times. He stated that he would compare his list of problem properties with those cited in the Mayor's letter to see if they were the same. VISITORS WITB BUSINESS FRED BOMMER - PRESENTATION OF PROPOSED 1992 TRIATHLON EVENTB Fred Sommer appeared before the Council and presented the proposed 1992 schedule of triathlon events to be staged from the Jaycee Beach area. As in the past, the following schedule of events were proposed: March 21 - Sixth Annual Spring Sprint Triathlon April 11 - Great Clermont Youth Triathlon April 12 - Great Clermont Triathlon IX June 7, July 12, August 9, and August 23 - Second Annual Central Florida Sprint Triathlon Series CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 14, 1992 PAGE -3- • October 3 - Eighth Annual Florida Challenge Triathlon October 24 - Second Annual Great Floridian Triathlon A brief discussion addressing past problems and proposed remedies ensued. It was the consensus of Council that Mr. Sommer will work closely with City Manager Saunders and Chief Tyndal to make sure the Great Floridian Triathlon does not experience the problems of last year's event. 92-004 A MOTION WAS MADE BY COIINCIL MEMBER COLE. SECONDED BY COIINCIL MEMBER TIIRVILLE AND IINANIMOIISLY CARRIED APPROVING THE 1992 TRIATHLON SCHEDIILE TO BE STAGED FROM JAYCEE BEACH. IINFINISHED BIISINE88 INTRODIICTION OF ORDINANCE 273-C - IITILITY SERVICE DISTRICT Mayor Pool explained that this ordinance will create a Utility Service Area District outside of the corporate limits of the City of Clermont, and that under Chapter 180 of the Florida Statutes, the City can establish a district up to five miles from its corporate limits. City Manager Saunders pointed out the proposed area on a map and explained that the passage of the ordinance would not obligate the City to provide the service in the entire area, but it does reserve the area for the City's consideration to provide services to any new developments that may occur in the area. At this point in the meeting Council Member Ivey arrived. 92-005 A MOTION WAS MADE BY COUNCIL MEMBER COLE AND SECONDED BY COIINCIL MEMBER NOROIIIST TO INTRODIICE ORDINANCE 273-C. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. The final public hearing on this ordinance will be held in thirty days. RESOLIITION ~ 745 - DISPATCHING BERVICEB AGREEMENT WITH THE TOWN OF MONTVERDE City Manager Saunders explained that the City of Clermont had sent a revised agreement to the Town of Montverde's City Attorney, but the as of this date, the City of Clermont has not heard from him. It was pointed out that the revised agreement is an Interlocal Agreement with the Town of Montverde for dispatching services for their Fire Department, but does not include dispatching rescue calls. Some discussion ensued concerning the ability to separate the two types of calls in some instances. City Manager Saunders explained how the 911 system worked and it was stated that ultimately, the 911 dispatcher makes the decision as to what is needed. 92-006 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED ® • CITYOF CLERMONT MINYTTES REGULAR COUNCIL MEETING JANUARY 14, 1992 PAGE -4- TO ENTER INTO THE DISPATCHING SERVICES AGREEMENT AS WRITTEN. HOWEVER. IF A MINOR CHANGE WA8 RE IIIRED BY THE TOWN OF MONTVERDE, THE COUNCIL WOULD COME BACK AND READOPT AN AMENDED VERSION OF THE AGREEMENT. INTERLOCAL AGREEMENT - RENEWAL OF AGREEMENT WITH THE CITY OF MASCOTTE FOR USE OF COMPOST FACILITY City Manager Saunders explained that for the past two years the City of Clermont has had an agreement with the City of Mascotte which allowed us to dispose of our compost materials at their disposal site. It was further explained that during the past year the City has attempted to permit its own compost site at our sprayfield. However, the DER has withheld the permitting of the site, but we now feel our own site will be ready within six months. Mr. Saunders then asked that the Sections 3 and 4 of the agreement be amended to state six months instead of one year and the monetary consideration be changed to $5,000 instead of $10,000. 92-007 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE. BECONDED BY COUNCIL MEMBER IVEY AND UNANIMOUSLY CARRIED TO ENTER INTO A SIB MONTHB AGREEMENT WITB THE CITY OF MASCOTTE IN THE AMOUNT OF $5.000 FOR USE OF THEIR COMPOST FACILITY. It was reported that during the past year 1,000+ tons of yard materials had been composted at the site. BID AWARDS BISHOP FIELD LIGHTING It was reported that the City received six bids for Bishop Field Lighting. The bids include a base bid and alternate bid, which includes visors. Palmer Electric's bid was reported disqualified because they did not meet bid specifications. It was recommended that the City accept the low alternate bid from Sports Lighting in the amount of $25,980. Under discussion of the recommended bid, it was pointed out that there would be an approximate seven years payback on energy costs because the new lights would cost 1/4 that of the old lights to operate. Mr. Saunders also stated that he had talked with Superintendent of Schools, Tom Sanders, regarding paying part of the costs for the lights since the Varsity and Junior Varsity teams utilize the field for home games and practice and no lighted field will be built at the new High School due to budget constraints. Mr. Sanders is working on getting payment for part of the costs. It was also pointed out that the lighting would be installed on the existing poles and the visors were needed to keep the spillover light from the adjoining residential neighborhood. 92-008 After some further discussion, A MOTION WA8 MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOIISL•Y CARRIED ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 14, 1992 PAGE -5- TO ACCEPT THE LOW ALTERNATE BID OF BPORTB LIGHTING IN THE AMOIINT OF $25,980 FOR THE BISHOP FIELD LIGHTING. PIIBLIC WORKS EQOIPMENT City Manager Saunders reported that three bids had been received for a 6" trash pump which will be used for emergency pumping of major lift stations. The City's existing trash pump cannot handle Lift Stations 6 and 21 and the larger pump is needed. It was recommended that the low bid of $11,450 from Highway Equipment be accepted. $10,850 had been budgeted for the trash pump and a budget amendment in the amount of $600 is needed for the purchase. Some discussion ensued concerning the need for the pump. Mayor Pool stated that he would like to see the City purchase quality used equipment whenever possible. 92-009 After some further discussion, A MOTION WAS MADE BY COIINCIL MEMBER IVEY. SECONDED BY COIINCIL MEMBER TORVILLE AND UNANIMOIISLY CARRIED TO ACCEPT THE LOW BID OF HIGHWAY EOIIIPMENT IN THE AMOIINT OF $11, 450 FOR THE 6" TRASH PIIMP WITH A HIIDGET AMENDMENT IN THE AMOIINT $600 COMING FROM QTILITY FOND RESERVES. RECLAIMITE City Manager Saunders explained that last year Seminole County placed advertisements for bids for a Reclaimite project and received an exceptionally good bid, which was made in such a way that other cities and counties could take advantage of their bid price. Mr. Saunders then recommended approval of the Reclaimite project from the Seminole County bid in the amount of 27 cents a square yard for a total of approximately $24,000 for the streets to be treated this year. $35,000 is included in the current budget. It was also mentioned that the Seminole contract is with Pavement Technology, which is the same company the City has worked with in the past. This application will start a new five year schedule for all of the streets in the City and some streets which need to be resurfaced will be taken off the Reclaimite list. 92-010 After a brief discussion, A MOTION WAS MADE HY COUNCIL MEMBER COLE. SECONDED BY COUNCIL MEMBER NOROUIST AND UNANIMOUSLY CARRIED TO ENTER INTO THE SEMINOLE COUNTY HID FOR RECLAIMITE AT A BID PRICE OF TWENTY-SEVEN CENTS PER 8OIIARE YARD FOR A TOTAL OF $24,000. CHIPPER City Manager Saunders explained that $14,000 was included in this year's budget for the purchase of a trailer mounted chipper which could be used at curbside or a stationary location and will accept material up to 12" in diameter. He continued by stating that this type of chipper was recently placed out to bid on an interlocal bid by the City of Tavares with a low bid in the amount of $16,900 for a Vermeer Chipper. • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 14, 1992 PAGE -6- It was further reported that the City of Mascotte has an identical chipper for sale for $14, 000. It is less than one year old and has twelve hours of operating time on it. It was then recommended that the City purchase the chipper from the City of Mascotte at a price of $14,000. Mr. Saunders also indicated that purchase of the chipper would be eligible for partial reimbursement from grant proceeds from the Recycling Grant request entered into with Lake County from which the City will receive approximately $9,700. 92-011 After a brief discussion of the chipper, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE. SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO PURCHASE THE VERMEER CHIPPER FROM THE CITY OF MASCOTTE FOR 514,000. COMMUNITY DEVELOPMENT BLOCK GRANT - APPROVAL OF SELECTION OF ABBTRACTORB FOR TITLE SEARCHEB City Manager Saunders reported that a requirement of the Block Grant process was the performance of title searches for ownership and encumbrances of those properties chosen for rehabilitation because the Department of Community affairs requires that the person living in the home must own it. Fred~Fox Enterprises, administrator of the City's grant, advertised for quotes as required by our Purchasing Policy, and received the following quotes: Attorneys' Title and Insurance Fund, Inc. $ 75 - $100 each Chelsea Title Company $200 each Lawyers' Title Insurance Corporation $250 - $350 each It was further reported that City Attorney Baird would also like to be considered to perform the work at a cost of $75 each. Mr. Fox does not have a problem with this, if the City chooses Mr. Baird to do the title searches. 92-012 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER BAIRD. JR. INTRODUCTION OF ORDINANCE 241-M - REZONING REQUEST FROM R-1-A TO R-1 URBAN RESIDENTIAL DISTRICT Mayor Pool read the ordinance by title only and explained that this was a request for the rezoning of property located on Minnehaha Avenue behind the Willows Complex. City Manager Saunders explained that the R-1-A property was originally 150' deep, however, the north 45' of the property was rezoned and included in the Willows project when it was constructed. Several months ago the owner of the property placed a request for R-2 Multi-Family zoning for this property but withdrew the request before it was heard by Planning and Zoning. The request is now for R-1 Single Family development, which would • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 14, 1992 PAGE -7- allow six lots to be platted in the area, rather than the five R-1- A lots. The other differences would include a 7.5' side yard setback, rather than the 9' setback; front yard setback of 25' as opposed to the 35' required in the R-1-A, and a minimum house size of 1,000 square feet as opposed to 1,200 square feet for R-1-A. It was indicated that one letter from John W. Stark had been received opposing the request, and that the Planning and Zoning Commission at their meeting held January 7, 1992, unanimously recommended approval of the rezoning. Council Member Ivey asked what the width of the right-of-way was on Minnehaha Avenue and City Manager Saunders stated that it was 100' . He then asked what the setback of the house on the corner was and City Manager Saunders stated that he did not know, but he believed it to be less than the required 35'. In discussing the surrounding properties, it was determined to be a mixed use area. 92-013 A MOTION WAS THEN MADE BY COIINCIL MEMBER IVEY AND BECONDED BY COIINCIL MEMBER COLE TO INTRODIICE ORDINANCE 241-M. THE ORDINANCE WA8 READ BY TITLE ONLY BY MAYOR POOL. BOARD APPOINTMENTS PLANNING AND ZONING COMMISSION It was explained that four appointments were required to this commission. Three members terms have expired, including Jack Sargent, Don Smith and Wendell McDannel. All three of them have requested to be reappointed. The seat previously held by Ed Ivey who is now on the Council is also open. Correspondence received from those asking to be considered for any seats was read and those specifically asking to be appointed to the Planning and Zoning Commission were Joe Janusiak and Robert Elrodt. 92-014 After a brief discussion, A MOTION WAS MADE BY COIINCIL MEMBER TIIRVILLE. SECONDED BY COIINCIL MEMBER COLE AND IINANIMOIISLY CARRIED TO REAPPOINT JACK SARGENT. DON SMITH AND WENDELL MCDANNEL TO THE PLANNING AND ZONING COMMISSION. After some further discussion, Council Member Turville nominated Joe Janusiak to fill the unexpired term of Ed Ivey. There were no more nominations. 92-015 A MOTION WAS THEN MADE BY COIINCIL MEMBER TIIRVILLE SECONDED BY COIINCIL MEMBER IVEY AND IINANIMOIISLY CARRIED APPOINTING JOE JANIISIAR TO THE PLANNING AND ZONING COMMISSION. CODE ENFORCEMENT BOARD It was reported that three terms have expired on this board, including those of William McKinney, Martin Wright and Joe Janusiak. Mr. McKinney and Mr. Wright have requested reappointment to the board, and Mr. Jon Fortier has submitted a letter requesting appointment to any one of the Boards or Commission. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 14, 1992 PAGE -8- Mr. Fortier was present and gave a brief history of his background and stated that if considered, he would be willing to serve on the Code Enforcement Board. It was also reported that Sam Smith and Jim Edwards had expressed their desire to serve on this board. 92-016 After a brief discussion of the potential appointees, A MOTION WAS MADE BY COIINCIL MEMBER COLE. SECONDED BY COIINCIL MEMBER NOROOIST AND UNANIMOIISLY CARRIED TO REAPPOINT WILLIAM MCRINNEY AND MARTIN WRIGHT TO THE CODE ENFORCEMENT BOARD. Council Member Ivey then nominated Jon Fortier to serve and there 92-017 were no further nominations. A MOTION WAS THEN MADE BY COUNCIL MEMBER IVEY, SECONDED HY COIINCIL MEMBER COLE AND IINANIMOIISLY CARRIED TO APPOINT JON FORTIER TO THE CODE ENFORCEMENT BOARD. PARRS AND RECREATION BOARD After a brief discussion concerning those who still wished to serve on the Parks and Recreation Board, the following citizens were reappointed to the board by Mayor Pool: Jack Gaines, Robert A. Pool, Jr., Christina Lindgren, Wendell McDannel, Cliff Revell, Wanda Andrews, and Audray Lewis-Jones. Barbara Apodaca was also appointed to the board. BEAIITIFICATION COMMITTEE Mayor Pool then reappointed the following members to the Beautification Committee: Karen Turville, Carole Wayte, Oakley Seaver, Lisa Pool, Joe Janusiak, and Ross McCardle. Bruce and Cathy Brown were also appointed to the Beautification Committee. COOPER MEMORIAL LIBRARY LIAISON After discussion among themselves, the Mayor was reappointed as liaison to the library. CHAMBER OF COMMERCE LIAISON After discussion, Council Member Ivey was appointed to the position with Lester Cole chosen as alternate. LAKE COIINTY POLLIITION CONTROL Council Member Turville was reappointed to this position. EAST CENTRAL FLORIDA REGIONAL PLANNING COIINCIL It was reported that the East Central Florida Regional Planning Council meets on the third Wednesday of each month, and the meetings usually last all day. After discussion concerning conflicts with work and who would best be able to serve in the 92-018 position formerly held by Ann Dupee, A MOTION WAS MADE BY COIINCIL MEMBER TIIRVILLE. SECONDED BY COIINCIL MEMBER COLE AND IINANIMOIISLY CARRIED TO APPOINT MAYOR POOL AS THE CITY'S REPRESENTATIVE TO THE ECFRPC. CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 14, 1992 PAGE -09- • LAKE COUNTY BOARD OF COMMISSIONERS LIAISON Council Member Norquist was reappointed to this position. LAKE COUNTY LEAGOE OF CITIES BOARD OF DIRECTORS City Manager Saunders was reappointed to the Board of Directors. MAYOR PRO TEM Council Member Turville was chosen to serve as Mayor Pro Tem for 1992. PUBLIC COMMENTB James Montgomery appeared before Council to discuss a water bill for which he believed he was unfairly charged as the property owner. He explained that his tenant had the water turned off and moved out and between the time this occurred and a new tenant was to move in, 21,000 gallons of water was used for which he as owner was billed. In presenting his case, Mr. Montgomery stated that he lived next door to the rental property and there was no way that anyone could have used the water because no one was there. He also stated that he believed that every time someone requests that the water be turned off, the meter should be padlocked. He further stated that his brother lived on the other side of the rental property and he did not use the water or see anyone else use it. Even though he is the owner of the property, he stated that he did not want to pay for water that he did not use and asked why he should be responsible for the bill. Finance Director Van Zile stated that the meter had been checked by someone other than the regular meter reader, and it was working properly and indicated that 21,000 gallons of water had gone through the meter. City Attorney Baird advised that the owner of the property was responsible for the bill that was incurred, whether he personally used the water or not. City Manager Saunders stated that it would be cost and time prohibitive to put a lock on a meter each time water is turned off. In many cases that would not prohibit the use of the water because locks are often cut off by tenants and/or property owners. 92-019 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, BECONDED BY COIINCIL MEMBER IVEY AND UNANIMOUSLY CARRIED TO WAIVE THE BILL EBCEPT FOR THE STORMWATER FEE WHICH IS CHARGED WHETHER THE PROPERTY IS OCCUPIED OR NOT. Council Member Turville stated that this motion was made in good faith and that it did not indicate that every person with a problem with his water bill would have it automatically waived. If the need arises, each occurrence will be considered on a case by case basis. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 14, 1992 PAGE -10- There being no further business or discussion, the meeting adjourned at 9:30 p.m. Robert A. ool, Mayor Attest: