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01-09-1992 Workshop Meeting• • CITYOF CLERMONT M~NiTTES WORKSHOP MEETING JANUARY 9, 1992 A Workshop Meeting of the Clermont City Council was held Thursday, January 9, 1992 in the City Hall Conference Room. The meeting was called to order at 6:00 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Ivey and Council Member Norquist. Council Member Cole was absent. Other City Officials present were City Manager Saunders and Finance Director Van Zile. Also present was Bob Smith of Allied Insurance, the City's Insurance Representative. INSURANCE AND PERSONNEL POLICY CHANGES City Manager Saunders explained that he had asked Mr. Smith to be present to answer questions or provide explanations for the proposed changes to the City's employee insurance plans. The proposed changes were reviewed as presented by Finance Director Van Zile and Mr. Smith. It was the consensus of Council to move forward with the changes, which included a rate increase of 3~. Also discussed were the different types of insurance the City proposed to offer its employees on a voluntary basis. The Council expressed no problems with the additional offerings. The proposed Personnel Policy changes which are scheduled for the next Council agenda were also discussed. The changes included a change to the holiday pay policy which will allow probationary personnel to receive holiday pay and the deletion of a requirement that a person be at work fifteen days prior to a holiday in order to qualify for holiday pay. PROPOSED PIIRCHASE OF A CHIPPER The next item discussed was the purchase of a chipper. It was explained that $14,000 was budgeted in the current year's budget for a chipper, and the City could take advantage of the City of Tavares bid for a Vermeer Chipper at a cost of $16,900 or consider purchasing from the City of Mascotte an identical chipper with twelve hours of use on it for $14,000. After discussion, City Manager Saunders explained that this item would be on the next Council agenda and the recommendation would be to purchase the chipper from the City of Mascotte. COMPOSTING AGREEMENT WITH THE CITY OF MASCOTTE City Manager Saunders then explained that he was recommending that the City extend its composting agreement with the City of Mascotte for an additional six months. At 7:00 p.m. Mr. Smith left the meeting and Mr. Jodway, owner of Motel 8, entered the meeting. Mr. John Sandargus, owner of the Minnehaha Mobile Home Park, entered the meeting at 7:10 p.m. SEWER CHARGES Mr. Jodway was invited to attend the meeting in order to explain his concerns over what he felt were unfair sewer rates being • • CITYOF CLERMONT 1VIINLTTES WORKSHOP MEETING JANUARY 9, 1992 PAGE -2- charged at his motel. After considerable discussion, the Council indicated to Mr. Jodway that they would look further into the rate structure and that possibly a rate structure analysis would be completed prior to the next rate adjustment for sewer charges. Mr. John Sandargus also indicated that he felt the charges were not equitable. At 7:30 p.m., Mr. Carle Bishop, rental property owner, entered the meeting and echoed the sentiments of Mr. Sandargus that the sewer charges did not seem to be equitable when comparing his home to his rental units. Mr. Van Zile,~Mr. Bishop and Mr. Jodway left the meeting at approximately 7:40 p.m. EAGLE SCOIIT PROJECT Mr. Saunders asked Mr. Sandargus to stay and stated that he would like to discuss his son's Eagle Scout project proposed for the Palatlakaha Recreation Area. Mr. Saunders reviewed the project, which is a new flag pole to be located between the south two ball fields, with the Council. After some discussion, it was the consensus of the Council that Mr. Sandargus' son proceed with the project. Mr. Sandargus then left the meeting. SEWER RATE COMPARISONS The Council then directed City Manager Saunders to gather comparable sewer rates from other cities prior to doing a complete sewer rate analysis. RECREATION CLIIB REQIIESTS The next item discussed with Council was the Recreation Club members' requests that the City move the two window air conditioning units now located at Kehlor Park and place them in the wall and increase the height of the fence around the shuffleboard courts. After considerable discussion, it was the consensus of the Council that neither of these projects should be done, but at a later date the City could possibly consider a small central air conditioning system for the building. DEPARTMENT OF TRANSPORTATION INFORMATION - WADE PROPERTY PROJECT City Manager Saunders discussed with Council the latest information from the Department of Transportation concerning the proposed shopping center project on the Wade property located east of Quincy's. City Manager Saunders stated that the DOT has rejected the request for a traffic light at the intersection of Grand Highway and Highway 50 at this time. They prefer to wait until the shopping center is open and obtain an accurate traffic count before installing the light. They will, however, agree to giving an additional median cut for the main entrance to the shopping center located on Highway 50. ~ • CITY OF CLERMONT MINjJTES FAR COUNCIL MEETING JANUARY 9, 1992 PAGE -3- The Council indicated there was no problem with proceeding in this direction. TABLES AND CHAIRS FOR JENRINS AIIDITORIOM City Manager Saunders informed the Council that there was approximately $250 left in this year's budget for tables and chairs for Jenkins Auditorium. He told the Council that he had obtained a price of $500 from Ron Becker for sixty chairs that the funeral home does not need now that they have installed pews. Mr. Saunders stated that he had inspected the chairs and they were in new condition and that he would like to go ahead and purchase the chairs. It was the consensus of Council to purchase the chairs. HIGHLANDER HIIT Discussion then turned to the Highlander Hut and the problems and complaints received due to the additional traffic generated from dances held in the building during the Christmas holidays. The Council discussed many ways for dealing with this type of situation, including alterations to the building such as removing some of the windows and moving the doors. Also discussed was restriction of parking and traffic flow on nights that dances are held there. JENRINS AIIDITORIUM - RECEPTIONS/ALCOHOLIC BEVERAGES SERVED Wedding receptions held at Jenkins Auditorium and the problems they cause were then discussed. It was reported that when alcohol is served, damage has taken place. It was the consensus of Council that the deposit for this type of activity should be increased to $500, with an additional mandatory cleaning fee and the possibility of requiring an off-duty police officer to work such events to be paid for by the renter of the building. City Manager Saunders stated that he would work on a new schedule and rules for use of the Auditorium for presentation to the Council. IITILITY SERVICE AREA MAP City Manager Saunders presented to the Council the proposed map for the Utility Service the City is proposing to adopt under Chapter 180, Florida Statutes. The Council agreed to the map configuration, with one exception that the City include the area of the new South Lake High School in the event that the School Board cannot work out the water and sewer needs with the City of Groveland, and in that manner we would already have them in our service area and provide the utilities. MAYORAL REQOESTS FOR CONSIDERATION Mayor Pool then said that he had several items he would like to • CITYOF CLERMONT MINUTES ~~6~rP~R COUNCIL MEETING • .,,~ JANUARY 9, 1992 PAGE -4- place before the Council for consideration in the near future. The items were as follows: (1) A new city logo for the Council Chambers and (2) Resolution of the proposed fire station site. He requested that a Workshop be set before looking at the sites. (3) He requested that an investment report be presented to the Council on a periodic basis. (4) A re-evaluation of the City's recycling program for possible changes that would save money. (5) Mayor Pool also stated that he had previously spoken to the City Manager concerning the possibility of an annual employee picnic and awards presentation and that he would like to proceed with the undertaking this year. (6) Continuance with a stormwater retention plan, (7) Draft a plan to take care of the weeds in the internal lakes, and (8) Consideration of the possibility of a annual utility bill. (9) He also proposed having periodic Town Hall Meetings to disseminate information to the citizens of Clermont, as well as receive public input. (10) The intersection of Highways 50 and 27 which needed immediate attention. City Manager Saunders and Council Member Turville explained that this area is being worked on by the Beautification Committee and a grant is being requested for the improvements. (11) Accepting employee suggestions for cost savings was another item to consider, and (12) The refinancing of the City's debt during this time of low interest rates. City Manager Saunders indicated to Mayor Pool that Finance Director Van Zile and he had already requested information from various funding sources for refinancing. There being no further discussion, the meeting adjourned at 9:30 p.m. °~ Robert A. Pool, Mayor Attest: