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11-12-1991 Regular Meeting• CITYOF CLERMONT MIlaTiTTE~ REGULAR COUNCIL MEETING NOVEMBER 12, 1991 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, November 12, 1991 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole and Council Member Norquist. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Council Member Norquist followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Workshop Meeting held October 17, 1991 and the Regular Council Meeting held October 22, 1991 were approved as presented. REPORTS CITY MANAGER SAUNDERS' REPORT SOUTH LAKE DEVELOPMENT COUNCIL It was reported that Louis Kellom of Homes in Partnership would be the guest speaker at the Development Council's meeting on Thursday, November 14, at NCNB Bank. All Council Members were invited to attend the meeting. TOTAL WOMEN OF AMERICA It was reported that Ruby Wilburn of Total Women of America had requested a waiver of the rental fee for Jenkins Auditorium for the organization's annual Thanksgiving Dinner to feed the poor and homeless. 91-21:2 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE SECONDED BY COUNCIL MEMBER COLE AND IINANIMOUSLY CARRIED TO WAIVE THE RENTAL FEE FOR TOTAL WOMEN OF AMERICA'S USE OF JENRINS AUDITORIUM ON THANKSGIVING DAY. LAKE COUNTY WATER AUTHORITY It was reported that the next meeting of the Lake County Water Authority would be held in their meeting room at 5:30 p.m. on Wednesday, October 13, 1991. BISHOP FIELD LIGHTING City Manager Saunders stated that the lighting system at Bishop Field was in a state of disrepair and needed to be replaced. One- half of the money was budgeted for the project this year, with the idea that the High School, who uses the field regularly for team play, would fund the other half . It was pointed out, however, that due to the budget problems being experienced by the School Board, it was unlikely that they will fund the other half of the project ® • CITYOF CLERMONT 1dIINLTTE~ REGULAR COUNCIL MEETING NOVEMBER 12, 1991 PAGE -2- at this time. Mr. Saunders continued by stating that it has been determined that the existing poles can be used and that new fixtures and rewiring will be needed. He continued by stating that he believed it would be cost saving to place the Bishop Field project out to bid as soon as possible because the way the lighting system is now, the bulbs, which are very expensive, are burning out faster than they can be replaced. Mr. Saunders also stated that he would like to include West Park lighting in the bid requests. He then asked Council direction on this matter. After considerable discussion of the problems with the existing 91-213 lighting systems, A MOTION WA8 MADE HY COUNCIL MEMBER NOROIIIST. SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO PLACE BISHOP FIELD AND WEST PARR LIGHTING BYSTEMB OUT FOR HID. CITY MANAGER SAUNDERS WAS DIRECTED TO CONTACT THE HIGH SCHOOL TO SEE IF THEY WILL PARTICIPATE IN THE PAYMENT FOR THIS PROJECT. FIRE DISPATCHING REQUEST - TOWN OF MONTVERDE City Manager Saunders stated that he had been contacted by the Town of Montverde asking that the City of Clermont dispatch their Fire Department for them. It was stated that Chief Tyndal did not feel that this would cause any problems for his dispatchers and that the town had only three fires during the past five years. Mayor Pool and Mayor Pro Tem Turville expressed their concerns for the liability involved in providing the service. After a brief discussion, it was the consensus of Council to hold a Workshop at 6:00 p.m. on Tuesday, November 19, 1991 in the City Hall Conference Room to further discuss the request. SIDEWALK - PALATLARAHA RECREATION AREA City Manager Saunders stated that a sidewalk would be needed to connect the new parking lot, the restrooms and the All Children's Playground to be constructed by Park Pals, Inc., in order to provide access for handicapped children. He further stated that he had received a very good price for constructing 185' of sidewalk from Building Design and Construction, the company building the restroom facility, in the amount of $1,369. Mr. Saunders continued by stating that if the Council wished to construct the sidewalk, it could be added to Building Design and Construction's contract through a Change Order. 91-214. After a brief discussion of the necessity of the sidewalk, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE SECONDED BY COUNCIL MEMBER NOROUIST AND UNANIMOUSLY CARRIED TO APPROVE THE CHANGE ORDER FOR CONSTRUCTION OF THE 185' OF BIDEWALR BY BUILDING DESIGN AND CONSTRUCTION IN THE AMOONT OF $1,369. CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 12, 1991 PAGE -3- MAYOR POOL'S REPORT J PARR PALS, INC. - CONSTRUCTION OF THE PLAYGROUND Mayor Pool reminded those present that the building of the All Children's Playground would take place November 13th through the 17th and urged those present to help with the construction. Wanda Andrews, President of Park Pals, Inc., was present and asked if someone from the city would be available to go to the park and figure out the best route for vehicles to take when dropping off food and materials to the workers. City Manager Saunders stated that he would take care of this request. STRIPING OF 561 It was reported that a senior citizen had requested that the City inquire into repainting the white stripe along the edge of CR 561 on Lake Minneola Drive because it was so faded that he could not see the edge of the road at night. City Manager Saunders stated that he would look into this matter. WATER QUALITY REVIEW PROCEDURE Mayor Pool inquired as to the procedure followed if a citizen had a complaint about the quality of his drinking water. City Manager Saunders explained that there is a standard form to be filled out with the nature of the complaint, next a city employee from the water department is sent out to investigate the complaint and he makes comments and a recommendation for corrective action. After this is done, a follow-up visit is made to see if the corrective action was taken and the problem resolved. LETTER FROM TRIATHLON PARTICIPANT Mayor Pool read a letter from a participant in the recent triathlon thanking the City for its support to make such an enjoyable and successful event. At 8:00 p.m. Council Member Dupee entered the meeting and apologized for being late. She then announced that Max Judy, a local realtor and businessman, had been killed in an accident on Highway 27 late this afternoon. The Council expressed their condolences to his family. COUNCIL MEMBER DUPEE'S REPORT LEAGIIE OF CITIES LEGISLATIVE COMMITTEE It was reported that the Legislative Committee will be pursuing a Constitutional Amendment for the ballot to allow the taxpayers to decide how they will be taxed. ADOLPHUS CHURCH ROAST It was reported that a dinner honoring Adolphus Church, a longtime Clermont teacher and coach would be held on Wednesday, November 13, REGULAR COUNCIL MEETING NOVEMBER 12, 1991 PAGE -4- 1991. Due to poor health, Mr. Church has taken a medical leave from teaching, but is continuing to write his sports column for the local newspaper. Mrs. Dupee stated that tickets for the dinner were available at her office. She also stated that she would like the Council to consider naming one of the Little League Fields after Mr. Church. City Attorney Baird advised that such discussion would have to be an agenda item, and it was the consensus of Council to make this request an agenda item of a future Council Meeting. DNFINISHED BOSINESS FINAL READING OF ORDINANCE 235-M - REQIIEST FOR STREET CLOSING City Manager Saunders explained that this item was tabled from the last Council Meeting due to the fact that we had not received all of the required documents from the owner regarding the new right- of-way dedication and the required easements. It was further explained that the documents have been received and reviewed by the City Attorney who has found everything to be in order. Mayor Pool called for comments from those present and there were none. 91-21~~ A MOTION WAS MADE BY COIINCIL MEMBER COLE. SECONDED BY COIINCIL MEMBER DDPEE AND IINANIMOIISLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE 235-M. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. NEW BIISINESS TREE CITY II.S.A. - MAYORAL PROCLAMATION City Manager Saunders explained that the City was working with the Clermont Beautification Committee to make application for Tree City U.S.A. recognition this year, and one of the requirements for this is that the Mayor proclaim an Arbor Day observance in the City. It was further explained that the proclamation designates December 6, 1991 for an Arbor Day Celebration in the City of Clermont, and that the Beautification Committee will plant an evergreen tree adjacent to Center Lake which will be decorated and be the official Christmas tree for the City. Mayor Pool then read the Proclamation in its entirety. GREAT AMERICAN SMOREOIIT DAY Mayor Pool explained that the proclamation promotes a national effort by the American Cancer Society to get people who smoke to quit for twenty-four hours on November 21, 1991. Mayor Pool then read the Proclamation in its entirety. CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 12, 1991 PAGE -5- HID AWARDB BOARDWALK AND FISHING PIER C City Manager Saunders explained that seven bids were received for the fishing pier and boardwalk ranging from the high bid of $191,000 to the low bid submitted by First Renovators in the amount of $71,870. It was further explained that the City Engineer's estimate for the project was $73,784 and the original amount appropriated in our grant was $68,00. 91-21~~ After a brief discussion of the bids received, A MOTION WAS MADE BY COUNCIL MEMBER DIIPEE. SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF FIRST RENOVATORS IN THE AMOUNT OF $71.870 FOR CONSTRUCTION OF THE BOARDWALK AND FISHING PIER. BIKE PATH It was reported that the low bid for the bike and fitness path was from Art Walker Paving and Excavating in the amount of $19,275, and that the City Engineer's estimate for the project was $25,573 with the original amount appropriated in our grant being $24,000. 91-2117 After a brief discussion, A MOTION WAS MADE BY COIINCIL MEMBER DUPEE. SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF ART WALKER PAVING AND EXCAVATING IN THE AMOUNT OF $19.275 FOR CONSTRUCTION OF THE HIRE/FITNESS PATH. PICNIC PAVILION City Manager Saunders explained that the low bidder for the picnic pavilion was Flynn Enterprises, and that the project was bid in two different ways. Mr. Saunders continued by stating that the base bid was for the construction to have a pre-manufactured scissor- truss roof system with a plywood or T-111 type siding ceiling in the amount of $15,581; and the alternate bid was for a clear span, rough-sawn cedar, open beam construction, which presented a more rustic and attractive shelter, and the bid for this was $22,278. Mr. Saunders then explained that at first he was going to recommend acceptance of the alternate bid, but that in talking with Council Member Norquist, a building contractor, it was determined that the base bid pavilion could be dressed up with cedar trim at a reasonable cost and would look as nice as the alternate. Mr. Saunders also stated that the City Engineer's estimate for the base bid was $26,800 and for the open beam construction was $31,700, and that the original allocation in our grant was $12,000. After some discussion of the two types of pavilions and adding the 91-218' trim, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIBT. SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE BASE BID IN THE AMOUNT OF $15.581 FROM FLYNN ENTERPRISES FOR CONSTRUCTION OF THE PICNIC PAVILION. A CHANGE ORDER WILL BE NEGOTIATED AT THE TIME THE BUILDING IS READY FOR THE CEDAR TRIM. • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 12, 1991 PAGE -6- After acceptance of the low bids, it was explained that the other two areas of the original $150,000 grant included the parking lot and restrooms now under construction and that those bids came in higher than the original grant appropriations in the amount of $18,415, and now with acceptance of the bids, a budget amendment in the amount of $20,141 would be needed for the additional funding required over and above the $150,000 original grant. 91-219 A__MOTION WAS MADE BY COIINCIL MEMBER DIIPEE. SECONDED BY COIINCIL MEMBER TIIRVILLE AND IINANIMOIISLY CARRIED APPROVING A BIIDGET AMENDMENT IN THE AMOIINT OF $20,141 WITB MONIES COMING FROM GENERAL FIIND RESERVES TO THE PALATLARAHA RECREATION AREA FIIND. CHANGE ORDER - PARKING LOT PAVING AT THE ELKS CLIIB City Manager Saunders explained that the Clermont-Groveland Elks Club, had decided to take advantage of the City's paving contract and overlay the Elks Club Parking Lot with the understanding that the City will contribute $2,000 toward the cost, as was discussed last month. Mr. Saunders then asked that the Council approve a Change Order to the paving contract in the amount of $6,732, with $4,732 being funded by the Elks Club and $2,000 being paid by the City. 91-22;0 A MOTION WAS MADE BY COIINCIL MEMBER COLE, SECONDED BY COIINCIL MEMBER DIIPEE AND IINANIMOIISLY CARRIED AIITHORIZING A CHANGE ORDER IN THE AMOIINT OF $6,732 TO C. A. MEYER PAVING FOR THE PAVING OF THE ELKS CLIIB PARKING LOT. THE CLERMONT-GROVELAND ELRB CLIIB WILL PAY $4,732 OF THE PROJECT COSTS AND THE CITY OF CLERMONT WILL PAY THE REMAINING 52,000. There being no further business or discussion, the meeting adjourned at 8:30 p.m. obert A. Pool, Mayor Attest: ose h E. Van e, City Clerk