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09-24-1991 Regular Meeting• • CITYOF CLERMONT MYrtUTES REGULAR COUNCIL MEETING SEPTEMBER 24, 1991 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, September 24, 1991 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Dupee and Council Member Norquist. Council Member Cole was absent. Other City Officials present were City Attorney Baird, Finance Director Van Zile, and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Bob Richenberg followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Workshop Meeting held September 3, 1991 and the Special Council Meeting held September 5, 1991 were approved as presented. REPORTS FINANCE DIRECTOR VAN ZILE FOR CITY MANAGER SAUNDERS PARK PALS, INC. Finance Director Van Zile explained that Wanda Andrews was present to request permission to conduct a Moose Lodge Barbecue in conjunction with Cow Chip Bonanza on Friday, October 11, 1991. Mrs. Andrews explained that proceeds from the barbecue would be donated to Park Pals, Inc. Cow Chip Bonanza will take place at Jaycee Beach from 3:30 - 7:00 p.m. Other activities for the event include the Junior High School Band, representatives from the Orlando Sentinel, Channel 9 will broadcast the weather from the site and it is being negotiated for a radio station to broadcast the event. It was also reported that more than $45,000 had been raised for the park. 91-190 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER TDRVILLE AND UNANIMOUSLY CARRIED TO ALLOW THE MOOSE LODGE BARBECUE AND OTHER EVENTS IN CONJUNCTION WITH COW CHIP BONANZA TO BE HELD ON FRIDAY OCTOBER 11 1991 AT JAYCEE BEACH FROM 3:30 TO 7:30 P.M. APPOINTMENT OF AN ELECTION BOARD Mr. Van Zile reported that the City Charter requires the Council to appoint an Election Board prior to any City Election. The City will be holding a Primary Election on Tuesday, October 8, 1991, which is being conducted for the City by the Supervisor of Elections. Mr. Van Zile then asked the Council to approve the Election Board chosen by Mrs. Stegall. 1-191 There being no discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE. SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO GRANT COUNCIL APPROVAL FOR THE ELECTION BOARD CHOSEN BY THE SUPERVISOR OF ELECTIONS OFFICE FOR THE PRIMARY ELECTION TO BE HELD TUESDAY. OCTOBER 8 1991 • • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 24, 1991 PAGE -2- COUNCIL MEMBER DUPEE'S REPORT LAKE COUNTY LEAGUE OF CITIES Council Member Dupee gave each Council Member a copy of an article she wrote for the °South Lake Press~~ concerning four cities' (Clermont is one of them) desire to have 'equity" of shared costs of solid waste disposal among all residents of Lake County. The article provided each Council Member a synopsis of what occurred at the Friday, September 13, 1991 meeting at Leesburg City Ha11 where League Attorney Robert Q. Williams explained the options the cities faced to bring this about. Another meeting is planned to discuss recycling and sending compostable materials to Sumter County. VARIANCES - RECENT COURT RULING Council Member Dupee then expressed her concern over a recent court ruling which stated that public officials could not meet with people requesting variances or rezonings. She gave a copy of the article to City Attorney Baird. City Attorney Baird stated that the Council would have to wait until a1l.the information concerning the case was in because he needed to read the ruling and talk to the attorneys involved to get the exact fact situation of the case. Mr. Baird advised Council he would keep them apprised of the case. MAYOR POOL'S REPORT WORKSHOP MEETING Mayor Pool stated that if there were no objections, he would like to hold a Workshop Meeting on Wednesday, October 2, 1991 at 6:00 p.m. in the City Ha11~Conference Room to meet with the developers of the property behind Quincy's. It was the consensus of Council to hold the Workshop on that date. UNFINISHED BUSINESS COMMUNITY DEVELOPMENT BLOCK GRANT REHABILITATION GUIDELINES It was explained that the Citizens Advisory Committee, which was appointed by the Council, had reviewed the Rehabilitation Guidelines with representatives from Fred Fox Enterprises, Inc., and recommended approval of the guidelines to the City Council. Mr. Fred Fox was introduced and stated he was present to explain the guidelines and answer any questions the Council might have. On page two of the guidelines, under the heading of Financing, Mr. Fox explained the DPL loan, which will be secured by a lien on the property. The loan payments will be deferred for a period of five years with a 20$ per year amortization rate. It was explained that this was done to assure that the applicant will live in the home and not sell or rent the property for five years after the rehabilitation. • • CITYOF CLERMONT 1VIINUTES REGULAR COUNCIL MEETING SEPTEMBER 24, 1991 PAGE -3 - City Attorney Baird questioned the 20$ amortization rate and questioned where this information was spelled out. Mr. Fox stated that this was a standard rate included in the mortgage but not in the guidelines. City Attorney Baird then recommended that this should be included in the guidelines, and Mr. Fox stated that it would be no problem and that he would include the amortization schedule in the guidelines. The next item discussed was the $17,500 figure on page five. It was explained that under the Block Grant the City was obligated to rehabilitate a certain number of homes, in the City~s case 31. Those homes needing repair in excess of $17,500 will be put on the back burner to see how the money is being expended. If enough money is left, then additional homes over the $17,500 figure will be added and rehabilitated. The next item discussed was Living expenses and it was explained that this was the preferred method since it was Less expensive than putting a family up in a motel for a month to six weeks. 91-192 After a brief discussion of the grant and guidelines, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ADOPT THE REHABILITATION GUIDELINES AS AMENDED TO INCLUDE THE 20$ AMORTIZATION RATE SCHEDULE UNDER THE FINANCING PORTION OF THE GUIDELINES NEW BUSINESS RESOLUTION #738 - RECOGNIZING CITY GOVERNMENT WEER Mayor Pool explained that the League of Cities was sponsoring City Government Week from October 7th through the 11th in the State of Florida. He then read Resolution No. 738 recognizing City Government Week in CZermont in its entirety. 91-193 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE ADOPTING RESOLUTION #738 RECOGNIZING CITY GOVERNMENT WEER 91-19 4 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER NOROUIST AND ONANIMOUSLY CARRIED AUTHORIZING THE PURCHASE OF THE CITY/COUNTY GOVERNMENT HANDBOOK IN THE AMOUNT OF S45 TO BE PRESENTED TO THE CLERMONT JUNIOR HIGH SCHOOL. BID AWARDS ASPHALT RESURFACING OF VARIOUS STREETS Finance Director Van Zile explained that the City had received an excellent bid on the first List of streets to be resurfaced and remainder of the streets that were on our priority list as follows were placed out to bid as follows: • CITYOF CLERMONT MINUTES • REGULAR COUNCIL MEETING SEPTEMBER 24, 1991 PAGE -4- Carroll Street from Lake Minneola Drive to Third Street Second Street from Lakeshore Drive to Minnehaha Avenue Anderson Street from Desoto Street to the curve Linden Street from Lake Avenue to Seventh Street Lake Avenue from Seminole Avenue to Lakeshore Drive Finance Director Van Zile explained the bid summary of the four bids received and recommended award of the bid to C. A. Meyer, the low bidder, in the amount of $16,780.50. It was further explained that C. A. Meyer also received the first bid for street resurfacing, which brings the total to $32,501.92 for the resurfacing. He continued by explaining that also included in the bid specs was an alternate bid for the resurfacing of the Elks Club parking lot, and C. A. Meyer's bid on this totalled $6,732.00. In the past the possibility of assisting the Elks Club with this project had been discussed and approximately $2,000 remains in the paving account after the award of this bid, which is not allocated at this time. Mayor Pool stated that he had spoken with a representative of the Elks CZub and they wished to split the costs of paving the parking lot with the City on a 50 - 50 basis. Mayor Pool suggested that City Manager Saunders speak to the Elks Club to find out if they would be willing to spend the additional money to repair the parking lot. If not, it was discussed that perhaps $2,000 worth of remedial work could be done by the City. Either way, it was the consensus of Council to come back with a Change Order for the work on the parking lot decided upon after talking to the Elks Club. 91-195 A MOTION WAS MADE BY COUNCIL MEMBER DUPES SECONDED BY COUNCIL MEMBER NOROUIST AND UNANIMOUSLY CARRIED TO AWARD THE BID TO C A MEYER IN THE AMOUNT OF $16 780 50 WORK ON THE ELKS CLUB PARKING LOT WILL BE DETERMINED AFTER TALKING TO THE ELKS CLUB AND ANY WORK ON THE PARKING LOT WILL BE HANDLED THROUGH A CHANGE ORDER. PALATLARAHA RECREATION AREA RESTROOMS Bid recap sheets were given the Council Members for the restroom facility at the park. Five bids were received and it was recommend that the bid be awarded to the low bidder, Building Design and Construction, the company currently constructing the new Public Works Complex, in the amount of $23,766.00. 91-196 A MOTION WAS MADE BY COUNCIL MEMBER DUPES SECONDED BY COUNCIL MEMBER NOROUIST AND UNANIMOUSLY CARRIED TO AWARD THE BID FOR THE PALATLAKAHA RECREATION AREA RESTROOMS TO BUILDING DESIGN AND CONSTRUCTION IN THE AMOUNT OF S23 766 00 BUDGET AMENDMENTS Finance Director Van Zile explained that it has been a practice in previous years to amend our budget at the end of the fiscal year for projects and other items approved by the Council during the year which require additional funding. The budget amendments • • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 24, 1991 PAGE -5- reflect these types of changes and also reflect changes to reference the actual revenue received in various funds. City Attorney Baird advised Council that all of the budget amendments could be adopted under one motion. 91-197 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE_ SECONDED BY COi7NCIL MEMBER DUPES AND UNANIMOUSLY CARRIED TO ADOPT ALL INCLUSIVELY THE BUDGET AMENDMENTS PRESENTED BY FINANCE DIRECTOR VAN ZILE AND LISTED BELOW: City of Clermont, Florida Budget Amendment - General Fund 1990-91 GF #7 Finance Increase Electric - Gas Service (01-510-513-4300) $1000 Decrease Professional Services - Engineering (01-510-519-3110) 1000 To reallocate unexpended engineering fees to cover increased costs of Planning and Zoning moving to the first floor of City Ha11, as approved by the Council on July 17, 1990. GF #8 Finance Increase Capital Outlay - Equipment (01-510-513-6480) $1707 Decrease Professional Services - Engineering (01-510-519-3110) 1707 To reallocate unexpended engineering fees to cover the cost of design, installation and training of the water Utility Tax Billing System and a change in the payroll system due to required changes in preparing 1990 W-2's. Change in the payroll system due to required changes in preparing 1990 W-2's. GF #9 Fire Increase Capital Outlay - Equipment (01-520-522-6480) $1030 To increase the appropriation for the purchase of two portable radios as approved by the Council on December 13, 1990. GF #10 Transportation Increase Capital Outlay - Streets (01-540-541-6330) $42,652 To carry forward unexpended 1989-90 appropriations for the completion of the Disston/Almond Streets Project, as approved by the Council on July 10, 1990. • CITYOF CLERMONT 1VIINUTES • REGULAR COUNCIL MEETING SEPTEMBER 24, 1991 PAGE -6- GF #11 Parks and Recreation Increase Capital Outlay - Buildings (01-570-572-6210) $30,225 To carry forward unexpended 1989-90 appropriations for the Jenkins Auditorium Re-Roof Project, as approved by the Council on September 12, 1990. GF #12 Parks and Recreation Increase Capital Outlay - Equipment (01-570-572-6480) $11,111 To appropriate funds for the purchase of bleachers, garbage cans, a bike rack and mowing equipment for the Palatlakaha Recreation Area, as approved by the Council on November 27, 1990. GF #13 Other General Government Increase Contributions - General (01-510-519-8200) $1000 To appropriate funds for a contribution to the South Lake Lady Aces Softball Team as approved by the City Council on July 9, 1991. GF #14 Transfers-Out Increase Transfer to Palatlakaha Recreation Park Fund (01-580-581-9111) $4241 To increase the appropriation for the construction of tennis courts at the Palatlakaha Recreation Area as approved by the City Council on December I1, 1990 and February 26, 1991, and for the installation of additional fencing per Council approval on May 28, 1991. GF #IS Finance Increase Repair - Maintenance - Building (01-510-513-4610) $2800 Decrease Professional Services - Engineering (01-510-SI9-3110) 2800 To reallocate unexpended engineering fees to cover the cost of replacing one of the front doors and the air conditioning condensing unit at City Hall. GF #16 Police Increase Repair - Maintenance - Vehicle (01-520-521-4620) $2474 Increase Reimbursements - Insurance (01-360-366-6620) 2374 To appropriate funds for the repair of a police car involved in an accident on July 1, 1991 and the cor- responding insurance reimbursement. • CITYOF CLERMONT MINUTE REGULAR COUNCIL MEETING SEPTEMBER 24, 1991 PAGE -7- GF 17 Increase Ad Valorem Taxes (01-310-311-1110) Increase Franchise Fees - Electric (01-310-313-1310) Increase Utility Taxes - Telecommuni cations (01-310-314-14XX) Increase Utilit y Taxes - Electric (01-310-314-1410) Decrease Utility Taxes - Water (01-310-314-1430) Decrease Utility Taxes - Gas (01-310-314-1440) Increase Fines/Forfeitures (01-350-359-5910) Decrease County - One Cent Gas Tax (01-330-338-3830) Decrease State - Local Option Gas Tax (01-310-312-1231) Decrease State - Cigarette Tax - Two Cent(01-330-335-3510) Decrease State - Half-Cent Sales Tax (01-330-335-3550) $ 7, 200 21,000 I5, 350 23, 000 8, 000 3, 000 28,000 2, 000 18, 000 2, 600 16, 800 To adjust estimated revenues to reflect actual revenues. GF#18 Transportation Increase Repair - Maintenance - Vehicles (01-540-541-4620) $5707 To increase appropriations to cover the cost of repairing the bucket truck per City Council approval on February 6, 1991. GF 19 Increase Benefits - Pension - Increase Benefits - Pension - Increase Benefits - Pension - Increase Benefits - Pension - Finance (01-510-513-1224) Police (01-520-521-1224) Public Works (01-530-539-1224) Parks/Recreation (01-570-572-1224) To increase appropriation due to required increase in pension contributions for general employees in the Defined Benefit Pension Plan. GF #20 South Lake Council of Arts $2300 2500 3000 1000 Increase Contract Services - Performing Fees (01-570-573-3400) $ 3000 Decrease Promotion Fees Increase Other Current Charges Increase Ticket Sales Revenue Decrease Contributions/Donations (01-570-573-4810) 2500 (01-570-573-4900) 6100 (01-340-347-4730) 5655 (01-360-366-6612) 5000 To adjust the appropriations to reflect actual activity. • s CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 24, 1991 PAGE -8- City of Clermont, Florida Budget Amendment - Infrastructure Fund 1990-91 IF 3 Increase Transfer to 1989 Sales Tax Bond Fund (12-580-581-9114) Decrease Capital Outlay - Sidewalks (12-540-541-6330) Decrease Capital Outlay - Buildings (12-570-572-6210) Decrease Transfer to Building Construction Fund (12-580-581-9112) To reallocate unexpended appropriations. IF 4 $ 500 28,131 4, 000 50,000 Decrease Infrastructure Sales Tax (12-310-312-1201) $25,000 Decrease Interest (12-360-361-6100) 5,500 To adjust estimated revenues to reflect the effects of decreased state sales tax collections. City of Clermont, Florida Budget Amendment - 1989 Sales Tax Bond Fund 1990-91 DS 1 Increase Debt Service - 1989 Bond (21-580-582-7062) $250,000 Increase Paying Agent Fees (21-580-582-7310) 1,800 Increase Interest (21-360-361-6108) 5,000 Increase Transfer from Infrastructure Fund (21-380-381-8115) 252,000 To establish appropriations and estimated revenue for the 1989 Sales Tax Bond Fund. City of CZ ermon t, FI on da Budget Amendment - Palatlakaha Recreation Area Fund 1990-91 PR 3 Increase Professional Services - Engineering (31-570-572-3110) $30, 000 Increase Capital Outlay - Buildings (31-570-572-6210) 42, 000 Increase Capital Outlay - Park (31-570-572-6311) 63, 490 Increase Capital Outlay - Landscaping (31-570-572-6320) 27, 000 To increase appropriations to cover actual costs incurred in completing Phase I of the Palatlakaha Recreation Area. • • CITYOF CLERMONT MINUTES PR 4 REGULAR COUNCIL MEETING SEPTEMBER 24, 1991 PAGE -9- Increase Transfer from General Fund (31-380-381-8114) $4241 To increase estimated revenue for the construction of tennis courts as approved by the City Council on December 11, 1990 and February 28, 1991, and for the installation of additional fencing per Council approval on May 28,1991. PR 5 Increase Transfer from Building Construction Fund (31-380-381-8116) $110,114 To increase estimated revenue to cover the costs incurred in completing Phase I of the Palatlakaha Recreation Area. PR 6 Increase Interest (31-360-361-6159) $3246 Increase Contributions (31-360-366-6611) 367 To increase estimated revenues to reflect actual revenues. City of Clermont, Florida Budget Amendment - Building Construction Fund 1990-91 BC 2 Increase Capital Outlay - Buildings (33-530-539-6210) $7546 Decrease Capital Outlay - Buildings (33-530-539-6210) 1721 To adjust appropriations for Public Works Complex construction change orders approved by the City Council on June II, 1991 and September 10, 1991. BC 3 Decrease Capital Outlay - Buildings (33-510-519-6210) $340,000 Decrease Capital Outlay - Buildings (33-520-521-6210) 325,000 Increase Professional Services - Architect/Engineering (33-530-539-3110) 50,000 Increase Transfer to Palatlakaha Recreation Area Fund (33-580-581-9111) 110,114 To reallocate funds associated with 1990-9I projects (City Ha11 and Police Station) not anticipated to be completed in 1990-91. BC 4 Increase Interest (33-360-361-6159) $68,300 Decrease Transfer from Infrastructure Fund (33-380-381-3115) 50,000 To adjust estimated revenues to reflect current year • • CITYOF CLERMONT 1VIINUTES REGULAR COUNCIL MEETING SEPTEMBER 24, 1991 PAGE -10- actual revenues. City of Clermont, Florida Budget Amendment - Utility Fund 1990-91 OF #4 Water Increase Capital Outlay - Water System (41-530-533-6341) $75,369 To carry forward unexpended 1989-90 appropriations for the Water Line Replacement Project. OF #5 Water Decrease Water Sales (41-340-343-4331) $40,000 To adjust estimated revenues to reflect actual revenues. City of Clermont, Florida Budget Amendment - Stormwater Fund 1990-91 SW 1 Increase Professional Services -Engineering (45-530-538-3110) $3500 To appropriate funds for Engineering Services. SW 2 Increase Professional Services - Software Training (45-530-538-3131) $3345 To appropriate funds for the Design, Installation and Training of the Stormwater Utility Billing System. There being no further business or discussion, the meeting adjourned at 8:10 p.m. Robert A. Pool, Mayo Attest: ph E. Va Zile, City Clerk