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09-03-1991 Workshop Meeting• CITYOF CLERMONT 1VIINUTES WORKSHOP MEETING SEPTEMBER 3, 1991 A Workshop Meeting of the City Council of the City of Clermont was held Tuesday, September 3, 1991 in the City Hall Conference Room. The meeting was called to order at 6:00 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, .Council Member Norquist and Council Member Cole. Other City Officials present were City Manager Saunders, City Attorney Baird and Finance Director Van Zile. Edward Ivey was also present. MARGAREE GARDENS HOMEOWNERS ASSOCIATION City Manager Saunders explained to the City Council that the Homeowners Association of Margaree Gardens had requested that the City look into the dedication of a twenty foot easement that was made when the Margaree Gardens plat was recorded. An investigation into this matter concluded that it was the intent of the developers that this strip be the lake access for the interior lot owners and that the City would retain a drainage easement. However, the platting that transpired included the twenty foot strip in the dedication of the plat, so technically it is owned by the City. Apparently at the time of development, the City Council allowed the developer to build a boardwalk over the City's easement for the use of the residents. The boardwalk is in very bad condition at this time, and the Homeowners Association is requesting that the twenty foot strip be closed and given to them so they can use it as a private access to the lake. They would like to rebuild the boardwalk. City Attorney Baird explained that there was a liability problem if the City is to retain the twenty foot strip and allow the boardwalk to remain on the property. It was his suggestion that either the City retain the twenty foot strip and remove the boardwalk or close and abandon the strip so it would revert back to Margaree Gardens. It was explained that under the City Code, they would be able to rebuild or repair the boardwalk. However, they would be required to obtain permits from Lake County Pollution Control and possibly the Department of Natural Resources, which would be up to the Homeowners Association. After further discussion, it was the consensus of Council to place this item on a future council agenda. LAWSUIT IIPDATE City Manager Saunders then updated the Council on the lawsuit being brought against the City by the parents of Shammika Arthur who drowned at Jaycee Beach in July of 1990. FISCAL YEAR 1991-92 BIIDGET The meeting continued with a review of the draft budget for Fiscal Year 1991-92 and the required budget resolutions and ordinances to be adopted and introduced at the Special Council Meeting to be held on Thursday, September 5, 1991. • CITYOF CLERMONT MINUTES WORKSHOP MEETING SEPTEMBER 3, 1991 PAGE -2- LAKE COMMQNITY ACTION AGENCY REQIIEST FOR FIINDING It was explained that Mrs. Dupee had asked for reconsideration of the request from Lake Community Action Agency for funding. After considerable discussion, it was the consensus of Council that the City make no changes to the budget with regard to the request at this time, but to review the revenue receipts later in the year and if there are any positive changes, the matter could be reconsidered at that time. COOPER MEMORIAL LIBRARY It was then explained that the library had contacted the City regarding its request for a $9,600 donation. A representative of the library had stated that they were concerned that the County would not be funding them at last year's level. After discussion, it was the consensus of Council to make no change in the amount originally incorporated for donations to the library. Council Member Dupee entered the meeting at approximately 6:50 p.m. WITHHOLDING OF TIPPING FEE PAYMENTS TO LAKE COIINTY The next item discussed was the position the City Council had taken at a previous council meeting regarding the withholding of garbage tipping fee payments of approximately $10,000 to Lake County. This amount is related to the disparity in the tipping fees paid to the County incinerator. City Manager Saunders explained to the Council that there were actually two issues regarding the differences in fees and that the issue with the City of Leesburg receiving a twenty dollar per ton fee had apparently been resolved. Mr. Saunders further stated that there was an Interlocal Agreement between the City of Leesburg and the County in which the City is agreeing to pay the amount they were given credit for from August to October 1990. It was further explained that they were receiving a credit of $8-9 per ton. That amount is calculated in the $40 per ton tipping fee as required for the closing of the Astatula Landfill. The City of Leesburg has never used that landfill and therefore is receiving an appropriate credit. After considerable discussion, it was the consensus of Council that the City should continue paying its tipping fees, but to stay one month in arrears, which closely amounts to the $10,000 calculated as being owed to the City of Clermont. PAY SCALE City Manager Saunders then pointed out the pay scale that will be included in the budget. This pay scale includes the adjusted scale for Police Patrolmen as well as other sworn officers. • CITYOF CLERMONT MINUTES WORKSHOP MEETING SEPTEMBER 3, 1991 PAGE -3- CEMETERY LOT SALES The next item discussed was the price charged for the sale of cemetery lots in Oak Hill Cemetery. After discussion of the prices, it was the consensus of Council that no change be made at this time. However, this matter will be considered again later in the year. BALL FIELD USE FEES City Manager Saunders then discussed with Council the fees being charged for use of the ball fields. The current fee is $45/team per season. The hourly rates charged for post season or non league play were also discussed. After some discussion of the fees, it was the consensus of Council that the league team fee would remain at $45/team per season, but that the following fees be considered for adoption for other types of play: NON CITY RESIDENT USE Nighttime with Lights - $75 Daytime without Lights - $30 CITY RESIDENT USE Nighttime with Lights - $30 Daytime Without Lights - NC City Manager Saunders stated that the fee increases will be placed on a future council agenda. VOLLEYBALL COURT RESERVATIONS The next item discussed was reserving the volleyball courts. It was the consensus of Council that no reservations be accepted at this time. Consequently, there will be no associated fees at this time. Some discussion ensued concerning constructing another volleyball court. It was suggested that the City look into building a court at Jaycee Beach. LIGHTED BOAT PARADE COMMITTEE It was reported that the Lighted Boat Parade Committee had requested permission to leave their sign on top of the Jaycee Beach Building from Labor Day until the parade in December. No Council Member had a problem with the request. PLANS FOR RESTROOM FACILITIES AND PICNIC PAVILION FOR THE PALATLARAHA RECREATION AREA City Manager Saunders then presented the Council with the plans for the restroom facilities and picnic pavilion for the Palatlakaha Recreation Area. After viewing the plans, it was the consensus of Council to continue with the bidding for both of the projects. JOHN SANDARGAS - EAGLE SCOUT PROJECT The next item explained was the request by John Sandargas for an Eagle Scout project to construct a flag and monument at the entrance to the Park Pals Playground. • CITYOF CLERMONT MINUTES WORKSHOP MEETING SEPTEMBER 3, 1991 PAGE -3- The actual project would be a flag pole that holds three flags, the United States Flag, the State of Florida Flag and a Park Pals Flag. After considerable discussion, it was the consensus of Council that this was not the best location for flags. City Manager Saunders was directed to talk with Mr. Sandargas to see if he would consider placing the flag pole on the southern side of the ball fields, since the two fields on that side cannot see the existing flag pole. PEGGY DIIRAND - REQIIEST It was explained that Mrs. Durand was requesting to paint and replace the metal awnings with canvass on the building she leases from the City located at the corner of Eighth Street and Minneola Avenue. Mr. Saunders presented the Council with a sample of the canvass to be used for the awnings and the paint. It was also explained that Mrs. Durand was requesting that the Council participate in the costs for this project. After some discussion, it was the consensus of Council that Mrs. Durand could replace the awnings, however, the building should remain the existing color or the pale yellow color in the canvass sample submitted for evaluation. Mr. Saunders was directed by Council to work with Mrs. Durand on her request. ASPHALT OVERLAY HID Mr. Saunders then explained to Council that after reviewing the original bid for asphalt overlaying, Staff had decided to place out for bid the additional streets to be paved rather than having the work done by Change Order to the original contract to avoid any question as to the legality of adding this amount of paving to the original bid. It was also discussed that as an alternate bid, the Elks Club parking lot could be included as was discussed several months ago with representatives from the Elks Club. At that time it was discussed that the Elks Club could pay for paving the lot under the City's bid price for the asphalt. LEAGIIE OF CITIES BOOR It was explained that at the previous meeting Mrs. Dupee had discussed the curriculum book for high schools being published by the League of Cities which is to be placed in schools in association with City Government Week. It was further explained that no decision was made at that meeting as to whether or not the City should purchase the book. After some discussion, it was the consensus of Council to purchase the book for inclusion in the High School library. HOMEOWNERS ASSOCIATION OF THE OARS CONDOMINIIIMS City Manager Saunders then explained that he had been approached by the Homeowners Association of The Oaks in Minneola regarding sewer III CITY OF CLERMONT MINUTES WORKSHOP MEETING SEPTEMBER 3, 1991 PAGE -5- • connection to the City of Clermont. After considerable discussion, it was the consensus of Council that the City should move toward some workshops and discussions with the City of Minneola with regard to citywide sewer connection with Clermont rather than a piecemeal approach at this time. DEPARTMENT OF ENVIRONMENTAL REGOLATION MEETING IIPDATE City Manager Saunders next updated the Council on the previous week's meeting with the DER regarding two issues. The first issue was the water quality at the Lakeview Villas. It was explained that the DER had written a letter to the tenants recommending a workshop with the City Staff for suggestions on how they as tenants and management could work with the City to eliminate the water quality problems. Mr. Saunders then stated that the City would hold the workshop with the tenants in the near future. The second issue to be addressed was th~ sprayfield. It was explained that it was that the City would perform one year of not only the test wells, but also the mei test wells and the five private wells c Wells numbered three and seventeen have past, and the City is considering putting s nitrite levels at the concluded at the meeting very close monitoring of :hods of testing at the lose to the sprayfield. caused problems in the in replacement wells. It was the consensus of Council that this would be a good idea, particularly since they have been a problem in the past. SPRAYFIELD HAY CROP RIDS It was explained that the City had not received any indication of people interested in bidding on the hay crop at the sprayfield. Mr. Saunders then stated that the City would like to maintain the grass until it is well established and at that time hire someone to harvest the hay, instead of having a contract on the field at this time. The Council had no problem with moving in that direction. SITE FOR A FIITIIRE FIRE STATION Continuing the discussion, City Manager Saunders explained that several months ago the Council had discussed the site behind Cumberland Farms as a potential site for a fire station and directed the City Manager to discuss this site with the Fire Chief and to look at other potential sites. City Manager Saunders further explained that he had discussed this matter with the City Planning and the Fire Department Staffs and they agreed that the site behind Cumberland Farms was an optimum site for a new fire station because of its centralized location and access to major roads. Mayor Pool stated that he would like to have this item placed on a future agenda for official consideration. City Manager Saunders stated that he would place it on a future agenda. • CITYOF CLERMONT 1VIINITTES WORKSHOP MEETING SEPTEMBER 3, 1991 PAGE -6- There being no further discussion, the meeting adjourned at 9:05 p.m. Robert A. ool, Mayo Attest: fi e E. Van ile City Clerk