09-03-1991 Workshop Meeting•
CITYOF CLERMONT
1VIINUTES
WORKSHOP MEETING
SEPTEMBER 3, 1991
A Workshop Meeting of the City Council of the City of Clermont was
held Tuesday, September 3, 1991 in the City Hall Conference Room.
The meeting was called to order at 6:00 p.m. by Mayor Pool with the
following Council Members in attendance: Mayor Pro Tem Turville,
.Council Member Norquist and Council Member Cole. Other City
Officials present were City Manager Saunders, City Attorney Baird
and Finance Director Van Zile. Edward Ivey was also present.
MARGAREE GARDENS HOMEOWNERS ASSOCIATION
City Manager Saunders explained to the City Council that the
Homeowners Association of Margaree Gardens had requested that the
City look into the dedication of a twenty foot easement that was
made when the Margaree Gardens plat was recorded.
An investigation into this matter concluded that it was the intent
of the developers that this strip be the lake access for the
interior lot owners and that the City would retain a drainage
easement. However, the platting that transpired included the
twenty foot strip in the dedication of the plat, so technically it
is owned by the City. Apparently at the time of development, the
City Council allowed the developer to build a boardwalk over the
City's easement for the use of the residents. The boardwalk is in
very bad condition at this time, and the Homeowners Association is
requesting that the twenty foot strip be closed and given to them
so they can use it as a private access to the lake. They would
like to rebuild the boardwalk.
City Attorney Baird explained that there was a liability problem if
the City is to retain the twenty foot strip and allow the boardwalk
to remain on the property. It was his suggestion that either the
City retain the twenty foot strip and remove the boardwalk or close
and abandon the strip so it would revert back to Margaree Gardens.
It was explained that under the City Code, they would be able to
rebuild or repair the boardwalk. However, they would be required
to obtain permits from Lake County Pollution Control and possibly
the Department of Natural Resources, which would be up to the
Homeowners Association.
After further discussion, it was the consensus of Council to place
this item on a future council agenda.
LAWSUIT IIPDATE
City Manager Saunders then updated the Council on the lawsuit being
brought against the City by the parents of Shammika Arthur who
drowned at Jaycee Beach in July of 1990.
FISCAL YEAR 1991-92 BIIDGET
The meeting continued with a review of the draft budget for Fiscal
Year 1991-92 and the required budget resolutions and ordinances to
be adopted and introduced at the Special Council Meeting to be held
on Thursday, September 5, 1991.
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LAKE COMMQNITY ACTION AGENCY REQIIEST FOR FIINDING
It was explained that Mrs. Dupee had asked for reconsideration of
the request from Lake Community Action Agency for funding. After
considerable discussion, it was the consensus of Council that the
City make no changes to the budget with regard to the request at
this time, but to review the revenue receipts later in the year and
if there are any positive changes, the matter could be reconsidered
at that time.
COOPER MEMORIAL LIBRARY
It was then explained that the library had contacted the City
regarding its request for a $9,600 donation. A representative of
the library had stated that they were concerned that the County
would not be funding them at last year's level.
After discussion, it was the consensus of Council to make no change
in the amount originally incorporated for donations to the library.
Council Member Dupee entered the meeting at approximately 6:50 p.m.
WITHHOLDING OF TIPPING FEE PAYMENTS TO LAKE COIINTY
The next item discussed was the position the City Council had taken
at a previous council meeting regarding the withholding of garbage
tipping fee payments of approximately $10,000 to Lake County. This
amount is related to the disparity in the tipping fees paid to the
County incinerator.
City Manager Saunders explained to the Council that there were
actually two issues regarding the differences in fees and that the
issue with the City of Leesburg receiving a twenty dollar per ton
fee had apparently been resolved. Mr. Saunders further stated that
there was an Interlocal Agreement between the City of Leesburg and
the County in which the City is agreeing to pay the amount they
were given credit for from August to October 1990. It was further
explained that they were receiving a credit of $8-9 per ton. That
amount is calculated in the $40 per ton tipping fee as required for
the closing of the Astatula Landfill. The City of Leesburg has
never used that landfill and therefore is receiving an appropriate
credit.
After considerable discussion, it was the consensus of Council that
the City should continue paying its tipping fees, but to stay one
month in arrears, which closely amounts to the $10,000 calculated
as being owed to the City of Clermont.
PAY SCALE
City Manager Saunders then pointed out the pay scale that will be
included in the budget. This pay scale includes the adjusted scale
for Police Patrolmen as well as other sworn officers.
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WORKSHOP MEETING
SEPTEMBER 3, 1991
PAGE -3-
CEMETERY LOT SALES
The next item discussed was the price charged for the sale of
cemetery lots in Oak Hill Cemetery. After discussion of the
prices, it was the consensus of Council that no change be made at
this time. However, this matter will be considered again later in
the year.
BALL FIELD USE FEES
City Manager Saunders then discussed with Council the fees being
charged for use of the ball fields. The current fee is $45/team
per season. The hourly rates charged for post season or non league
play were also discussed.
After some discussion of the fees, it was the consensus of Council
that the league team fee would remain at $45/team per season, but
that the following fees be considered for adoption for other types
of play:
NON CITY RESIDENT USE
Nighttime with Lights - $75
Daytime without Lights - $30
CITY RESIDENT USE
Nighttime with Lights - $30
Daytime Without Lights - NC
City Manager Saunders stated that the fee increases will be placed
on a future council agenda.
VOLLEYBALL COURT RESERVATIONS
The next item discussed was reserving the volleyball courts. It
was the consensus of Council that no reservations be accepted at
this time. Consequently, there will be no associated fees at this
time. Some discussion ensued concerning constructing another
volleyball court. It was suggested that the City look into
building a court at Jaycee Beach.
LIGHTED BOAT PARADE COMMITTEE
It was reported that the Lighted Boat Parade Committee had
requested permission to leave their sign on top of the Jaycee Beach
Building from Labor Day until the parade in December. No Council
Member had a problem with the request.
PLANS FOR RESTROOM FACILITIES AND PICNIC PAVILION FOR THE
PALATLARAHA RECREATION AREA
City Manager Saunders then presented the Council with the plans for
the restroom facilities and picnic pavilion for the Palatlakaha
Recreation Area. After viewing the plans, it was the consensus of
Council to continue with the bidding for both of the projects.
JOHN SANDARGAS - EAGLE SCOUT PROJECT
The next item explained was the request by John Sandargas for an
Eagle Scout project to construct a flag and monument at the
entrance to the Park Pals Playground.
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SEPTEMBER 3, 1991
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The actual project would be a flag pole that holds three flags, the
United States Flag, the State of Florida Flag and a Park Pals Flag.
After considerable discussion, it was the consensus of Council that
this was not the best location for flags. City Manager Saunders
was directed to talk with Mr. Sandargas to see if he would consider
placing the flag pole on the southern side of the ball fields,
since the two fields on that side cannot see the existing flag
pole.
PEGGY DIIRAND - REQIIEST
It was explained that Mrs. Durand was requesting to paint and
replace the metal awnings with canvass on the building she leases
from the City located at the corner of Eighth Street and Minneola
Avenue. Mr. Saunders presented the Council with a sample of the
canvass to be used for the awnings and the paint.
It was also explained that Mrs. Durand was requesting that the
Council participate in the costs for this project. After some
discussion, it was the consensus of Council that Mrs. Durand could
replace the awnings, however, the building should remain the
existing color or the pale yellow color in the canvass sample
submitted for evaluation.
Mr. Saunders was directed by Council to work with Mrs. Durand on
her request.
ASPHALT OVERLAY HID
Mr. Saunders then explained to Council that after reviewing the
original bid for asphalt overlaying, Staff had decided to place out
for bid the additional streets to be paved rather than having the
work done by Change Order to the original contract to avoid any
question as to the legality of adding this amount of paving to the
original bid.
It was also discussed that as an alternate bid, the Elks Club
parking lot could be included as was discussed several months ago
with representatives from the Elks Club. At that time it was
discussed that the Elks Club could pay for paving the lot under the
City's bid price for the asphalt.
LEAGIIE OF CITIES BOOR
It was explained that at the previous meeting Mrs. Dupee had
discussed the curriculum book for high schools being published by
the League of Cities which is to be placed in schools in
association with City Government Week. It was further explained
that no decision was made at that meeting as to whether or not the
City should purchase the book. After some discussion, it was the
consensus of Council to purchase the book for inclusion in the High
School library.
HOMEOWNERS ASSOCIATION OF THE OARS CONDOMINIIIMS
City Manager Saunders then explained that he had been approached by
the Homeowners Association of The Oaks in Minneola regarding sewer
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CITY OF CLERMONT
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SEPTEMBER 3, 1991
PAGE -5-
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connection to the City of Clermont. After considerable discussion,
it was the consensus of Council that the City should move toward
some workshops and discussions with the City of Minneola with
regard to citywide sewer connection with Clermont rather than a
piecemeal approach at this time.
DEPARTMENT OF ENVIRONMENTAL REGOLATION MEETING IIPDATE
City Manager Saunders next updated the Council on the previous
week's meeting with the DER regarding two issues. The first issue
was the water quality at the Lakeview Villas. It was explained
that the DER had written a letter to the tenants recommending a
workshop with the City Staff for suggestions on how they as tenants
and management could work with the City to eliminate the water
quality problems. Mr. Saunders then stated that the City would
hold the workshop with the tenants in the near future.
The second issue to be addressed was th~
sprayfield. It was explained that it was
that the City would perform one year of
not only the test wells, but also the mei
test wells and the five private wells c
Wells numbered three and seventeen have
past, and the City is considering putting
s nitrite levels at the
concluded at the meeting
very close monitoring of
:hods of testing at the
lose to the sprayfield.
caused problems in the
in replacement wells.
It was the consensus of Council that this would be a good idea,
particularly since they have been a problem in the past.
SPRAYFIELD HAY CROP RIDS
It was explained that the City had not received any indication of
people interested in bidding on the hay crop at the sprayfield.
Mr. Saunders then stated that the City would like to maintain the
grass until it is well established and at that time hire someone to
harvest the hay, instead of having a contract on the field at this
time.
The Council had no problem with moving in that direction.
SITE FOR A FIITIIRE FIRE STATION
Continuing the discussion, City Manager Saunders explained that
several months ago the Council had discussed the site behind
Cumberland Farms as a potential site for a fire station and
directed the City Manager to discuss this site with the Fire Chief
and to look at other potential sites.
City Manager Saunders further explained that he had discussed this
matter with the City Planning and the Fire Department Staffs and
they agreed that the site behind Cumberland Farms was an optimum
site for a new fire station because of its centralized location and
access to major roads.
Mayor Pool stated that he would like to have this item placed on a
future agenda for official consideration. City Manager Saunders
stated that he would place it on a future agenda.
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CITYOF CLERMONT
1VIINITTES
WORKSHOP MEETING
SEPTEMBER 3, 1991
PAGE -6-
There being no further discussion, the meeting adjourned at 9:05
p.m.
Robert A. ool, Mayo
Attest:
fi
e E. Van ile City Clerk