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07-23-1991 Regular Meeting• CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 23, 1991 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, July 23, 1991 in the Council Chambers. The meeting was called to order by Mayor Pool at 7:30 p.m. with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole, Council Member Norquist and Council Member Dupee. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, Planning Director Harker. and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by City Manager Saunders followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the Regular Meeting held July 9, 1991 and the Special Meeting held July 10, 1991 were approved as presented. REPORTS CITY MANAGER SAIINDERS' REPORT WORKSHOP MEETING City Manager Saunders reminded the Council of the Budget Workshop Meeting to be held Wednesday, July 24, 1991 at 6:00 p.m. in the City Hall Conference Room. FINANCE DIRECTOR VAN ZILE'S REPORT PENSION BOARD MEETING Finance Director Van Zile stated that if there were no Council objections, he would like to hold a Pension Board Meeting at 7:00 p.m. on Tuesday, August 13, 1991, immediately proceeding the next regularly scheduled Council Meeting. There were no objections. COUNCIL MEMBER DUPEE'S REPORT EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL Council Member Dupee informed the Council of the newly elected officers to the Regional Planning Council and stated that she had been appointed to serve on the Finance Committee and the Regional Councils Committee, which would allow her to attend the National Conference of Planning Councils. COUNCIL MEMBER NORQUIST'S REPORT DOWNTOWN COMMITTEE Council Member Norquist reported that he had attended the recent meeting of the organization and stated that the group had some very good ideas for the development of the old downtown area which they would be presenting to Council in the near future. u CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 23, 1991 PAGE -2- COUNCIL MEMBER COLE'S REPORT u STATUS OF NALRER HOUSE LOCATED ON HIGHWAY 50 Council Member Cole asked what was being done concerning the dilapidated Walker house located on Highway 50. City Manager Saunders stated that they City was working on getting something done with the property, but it was in an estate that the process to either get the building repaired or condemned was lengthy and time consuming. Council Member Cole was assured that the City was working on the problem property. CHIEF TYNDAL'S AWARD Council Member Rupee stated that she forgot to mention under her report the plaque Chief Tyndal received at the Florida Peace Officers' Association conference held in Gainesville last week. Chief Tyndal was honored as the longest tenured Chief of Police in the United States having served the City of Clermont for thirty- three years. Several officers and Council Members were in attendance at the banquet honoring the Chief. Mrs. Dupee continued by stating how proud the City was of Chief Tyndal. VISITORS WITH BIISINESS GEORGE AND LINDA KNOB - SIDE AND REAR YARD VARIANCE REQUESTS Mayor Pool explained that the applicants were requesting variances from the required rear yard setback of 25' to 23.4' and to the east side yard requirement of 9' to 5.22' for their home located at 450 East Lakeshore Drive. It was further explained by City Manager Saunders that the existing home already encroaches into the rear yard and the proposed construction is for a second story addition on a section of the house which will not encroach any farther into the rear yard. The side yard variance is requested for an addition to the front of the home which will not encroach any farther into the side yard. Mayor Pool then asked the Knoxes, who were present, if they wished to add anything to the explanation or had anything further to state regarding their request. They stated that they had spoken to their neighbors concerning the proposed construction, and no one expressed any objections. Mayor Pool then called for comments from those present and no one spoke in favor of or in opposition to the request. Council Member Turville stated that Mr. Barfield, the next door neighbor of the Knoxes, had contacted him and had no problem with the proposed additions to the home. 91-131 After a brief discussion of the request, A MOTION WAS MADE BY COUNCIL MEMBER RUPEE SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO GRANT THE REQUESTED REAR AND SIDE YARD VARIANCES FOR 450 EAST LARESHORE DRIVE. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 23, 1991 PAGE -3- UNFINISHED BUSINESS • COMMUNITY DEVELOPMENT BLOCK GRANT - SELECTION OF GRANT ADMINISTRATOR City Manager Saunders explained that during the Special Council Meeting held July 10, 1991, the Council had ranked the firm of Fred Fox Enterprises, Inc. as #1 and directed the City Manager to negotiate a contract with company. Each Council Member received a copy of the proposed contract, and City Manager Saunders stated that Mr. Fox proposed to provide a turnkey program for the City at a total set fee $77,000 to be paid on a monthly basis over a two year period for the administration of the City's Block Grant Program. It was further explained that under the guidelines of the Department of Community Affairs Block Grant Program, up to 15~ of the grant amount may be utilized for administrative services, and Mr. Fox's fee of $77,000 equates to 13.4$. Mr. Saunders then recommended approval of the contract. 91-132 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE. SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ENTER INTO THE COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATIVE AGREEMENT WITH FRED FOR ENTERPRISES, INC.IN THE AMOIINT OF $77,000 TO BE PAID ON A MONTHLY BASIS OVER A TWO YEAR PERIOD. Some further discussion of the Block Grant ensued and City Manager Saunders stated that he believed the City would begin rehabilitating the first home under the grant in November. NEW BUSINESS INTRODUCTION OF ORDINANCE 230-M - COMPREHENSIVE PLAN Mayor Pool read the ordinance by title only and then asked City Manager Saunders to explain the ordinance and timetable for final adoption. City Manager Saunders stated that the ordinance will introduce the Comprehensive Plan for final adoption, and the City is required to adopt the plan by August 14, 1991 for resubmittal to the Department of Community Affairs. The Planning and Zoning Commission will act as the Local Planning Agency at their meeting to be held on Tuesday, August 6, 1991 to hold a public hearing and the final public hearing before the City Council for adoption will be held on Tuesday, August 13, 1991. It was further explained that the Staff was working on the final revisions to the plan that were discussed with the Council at last week's workshop and during the subsequent meeting with the Department of Community Affairs. The revisions consist of language changes in the Goals and Objectives and data analysis sections of the plan. CITYOF CLERMONT 1VIINUTES REGULAR COUNCIL MEETING JULY 23, 1991 PAGE -4- PRELIMINARY PROPOSED MILEAGE RATE Mayor Pool stated that the City's current millage rate is 2.729 mills and asked City Manager Saunders to explain the process of adopting a preliminary millage rate at this time. City Manager Saunders stated that the City is required by Florida Statutes to return to the Property Appraiser's Office a proposed millage rate by August 1, 1991, which will be included in the ad valorem notices mailed to each property owner listing the dates of the scheduled public hearings for all of the taxing authorities. It was further stated that if the Council wished to increase the ad valorem rate, the higher rate should be adopted and submitted as a preliminary rate because there is no problem in the future with adopting a lower rate than what was submitted, but it is a lengthy process to make an increase should the Council decide at a later date that an ad valorem rate increase is needed. Under discussion, it was determined that the Council would keep the millage rate the same, but this would reflect a 7~ increase in tax revenue to the City due to increased assessed values on existing homes and due to new construction. It was explained to those present by Mayor Pool and Council Member Turville that the millage rate would remain at 2.729 but that property owners would probably receive a higher tax bill due to an increase in the assessed values. 91-133 After some further discussion of assessed values, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO SET THE CITY'S PROPOSED PRELIMINARY MILEAGE RATE AT 2.729 MILLS. BOARD APPOINTMENTS It was explained by City Manager Saunders that there was one vacancy on the Planning and Zoning Commission and one vacancy on the Code Enforcement Board that needed to be filled. When asked if anyone had expressed an interest in filling either vacancy, City Manager Saunders stated that George Wood, who earlier had expressed an interest in serving on the Planning and Zoning Commission, declined consideration for an appointment because he was going back to school in the fall and would not be able to devote the time the position deserved. Mr. Saunders then reported that Wendell McDannel and Robert Elrodt had expressed interest in serving on the Planning and Zoning Commission, but no one had requested to serve on the Code Enforcement Board. 91-134 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER NOROUIST AND IINANIMOIISLY CARRIED TO TABLE THE BOARD APPOINTMENTS UNTIL THE AUGUST 13 1991 COUNCIL MEETING. • U CITY OF CLERMONT 1VIINUTES REGULAR COUNCIL MEETING JULY 23, 1991 PAGE -5- POBLIC COMMENTS James Brown, who serves ~on the City's Planning and Zoning Commission and was present in the audience, asked what could be done concerning the old junk houses located throughout the City. City Manager Saunders stated that three properties had been brought before the Code Enforcement Board and through that process things were being accomplished. In relation to the efforts of the Code Enforcement Board, City Attorney Baird explained the condemnation process in detail and stated that it was a lengthy, time consuming process. There being no further business adjourned at 8:15. or discussion, the meeting Robert A. Pool, Mayor Attest: s " E. Van e, ity Clerk