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07-10-1991 Special Meeting• • CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING JULY 10, 1991 A Special Meeting of the City Council of the City of Clermont was held Wednesday, July 10, 1991, in the City Hall Conference Room. The meeting was called to order at 6:00 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Norquist, Council Member Cole and Council Member Dupee. Other City Officials present were City Manager Saunders and Planning Director Harker. PROPOSED SHOPPING CENTER DEVELOPMENT - HOB WADE PROPERTY Mayor Pool welcomed all the other people who were present at the meeting and asked each one to introduce themselves. He continued by stating that the purpose of the meeting was to discuss with the representatives of Polar, Bek and Baker their proposed shopping center development for the vacant property located north and east of Quincy's Restaurant owned by Bob Wade. Mr. Ron Carlson, representing the group, made a presentation of the proposed development. Much discussion ensued between the Council Members, Mr. Carlson, representatives of their engineering and architectural firm and their environmental consultant. Mr. Carlson explained that the one of the major issues which needed to be resolved was the City's willingness to work with them regarding fill dirt that would be required in the floodplain of the southern portion of Jack's Lake. Tom Bechtel of Bechtel Engineering passed out a site plan showing the proposed topographic map of the area which indicated two triangular areas that would require fill being placed in the floodplain. Mr. Carlson went on to explain that the other concern was that it would be necessary to have a 2 to 1 side slope on the majority of the eastern side of the fill. He explained that their geotechnical group had done some studies on the site and concluded that a 1.7 to 1 side slope would be acceptable for construction purposes. City Manager Saunders then explained that the City was not only concerned about the structural integrity of the slope, but also the long term maintenance and aesthetics of the slope since it would be very visible as people enter the city limits. After considerable discussion, Mr. Wade stated that Mr. Carlson needed some direction from Council regarding the discussed issues, so they could make a decision concerning the site. City Manager Saunders then stated that there were other issues he would like to point out and other possible requirements for the site which should be presented. He then explained that there would be additional property to the north that is now zoned residential that would require rezoning to commercial, additional right-of-way, possibly up to 20' would be requested for dedication due to the designation of Grand Highway as a collector road, improvements would have to be made to Grand Highway, including the possible four laning of the road from the intersection of Highway 50 to the north entrance of the property to accommodate the shopping center traffic. He also expressed the City's concerns about the entrances on Highway 50 and pointed out that the site plan shows three entrances off of Highway 50, one being very close to the existing entrance to Quincy's Restaurant. He further explained that it was CITYOF CLERMONT MINUTES SPECIAL COUNCIL MEETING JULY 10, 1991 PAGE -2- the Staff's position that there should be a combined entrance with the restaurant, with a cross-access agreement between the parking lots and only one additional entrance off of Highway 50, which would be at the existing median cut, toward the east end of the property. It was also pointed out that even with the repositioning of the buildings, the rear of the shopping center would be very visible from traffic approaching Clermont from the east and that the architectural finish of the rear of the shopping center, as well as the roof treatment, should consistent with the front in order to present a more aesthetically pleasing appearance. Each Council Member then gave a brief summary of their concerns and feelings toward the development. Mr. Carlson and his associates left the meeting at approximately 8:30 p.m. COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATOR SELECTION At this point, Mr. and Mrs. Fred Fox of Fred Fox Enterprises, Inc. and Bud Clark and Debbie Roumelis of Clark, Roumelis and Associates, Inc. entered the meeting. Mayor Pool thanked both companies for their submittals to the City and their proposals to provide administrative services for the Community Development Block Grant. Mayor Pool then asked City Manager Saunders for any comments he might have concerning the firms' qualifications. City Manager Saunders stated that he had talked to several cities who had worked with both firms in the past and received nothing but excellent recommendations for both firms. 91-129 After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO RANK THE FIRMS AS FOLLOWS: NUMBER ONE FRED FOX ENTERPRISES. INC. AND NUMBER TWO, CLARK, ROUMELIS AND ASSOCIATES, INC. 91-130 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED DIRECTING THE CITY STAFF TO NEGOTIATE A PRICE WITH FRED FOR ENTERPRISES INC. FOR THE ADMINISTRATION OF THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT FOR COUNCIL CONSIDERATION. The representatives from both companies left the meeting at approximately 8:45 p.m. COMPREHENSIVE PLAN - DEPARTMENT OF COMMUNITY AFFAIRS COMMENTS City Manager Saunders stated that Planning Director Harker and he had been reviewing the comments received from the Department of Community Affairs received on the Comprehensive Plan. A summary of the major issues was given each Council Member and each item was reviewed with Council. A revised copy of the Goals, Objectives, and Policies of the Comprehensive Plan was given to each Council Member. CITYOF CLERMONT MINUTES SPECIAL COUNCIL MEETING JULY 10, 1991 PAGE -3- • City Manager Saunders then explained that additional objectives and policies were included to meet the requests of DCA and some language changes had been made to answer the semantics questions posed by them. Much discussion ensued concerning the City's conservation areas. It was explained that currently all of the floodplain area within the city limits was considered conservation area and the Future Land Use Element does not allow any commercial or industrial development in this area. Several language alternatives to protect the conservation area were discussed. It was the consensus of Council that the conservation areas should be protected, however, it was pointed out that there are previously platted subdivisions which may have buildable lots located in the floodplain area. Staff then stated that language could be included which would allow residential construction under this condition with a minimum of fill and a maximum of 25$ of the floodplain area being filled. It was further explained that Staff would discuss these possibilities with the Department of Community Affairs and bring their recommendations back to Council for final modifications prior to final adoption. TAXI SERVICE FOR CLERMONT City Manager Saunders stated that he had received two calls on the lack of taxi service within the city limits. Mr. Saunders further stated that he had been asked if the city would be willing to subsidize a taxi service. After a brief discussion, the Council acknowledged the need for the service in town, but there was no support indicated for any type of subsidy. NPDES STORMWATER PERMITTING REQUIREMENTS City Manager Saunders next explained the NPDES Stormwater Permitting requirements that must be implemented for the City. Mr. Saunders explained that the Association of Counties was putting together a joint permit for those in the State who would like to join. Costs involved with the joint permit were discussed. It was then explained that at this point, the City would send back the questionnaire concerning joining the joint permit, but that cost comparisons would be made to determine if it would be more cost effective to join in the joint permitting process or to do the permit on our own before any decision is made. DNR GRANT FOR FINAL PHASE OF DEVELOPMENT FOR THE PALATLARAHA RECREATION AREA City Manager Saunders stated that he would be applying for another grant through the Department of Natural Resources for the final phase development of the Palatlakaha Recreation Area. Mr. Saunders further stated that through their grant program up to a $50,000 project could receive funding with no match, and he thought that the final phase development could be completed within these ® • CITYOF CLERMONT MINUTES SPECIAL COUNCIL MEETING JULY 10, 1991 PAGE -4- guidelines. DOLPHIN ELECTRIC Mr. Saunders stated that he had been contacted by Dolphin Electric, the company who was the electrical subcontractor for the construction of the tennis courts, requesting a meeting with the Council to discuss the mistake they made in their quote to the general contractor for the electrical services provided for the construction of the tennis courts. Mayor Pool stated that he also had spoken with Dolphin Electric concerning this matter. He then explained that they have an existing $8,000 bill at Hughes Supply because of the error and would be willing to show the City the invoices to justify the mistake that was made regarding underquoting the job to the general contractor. After considerable discussion, it was the consensus of Council that this was a dead issue and they did not wish to meet with Dolphin Electric regarding this. There being no further discussion, the meeting adjourned at 10:10 p.m. Robert .~ Pool, Mayor Attest: ph E. V Zile, City Clerk