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07-09-1991 Regular Meeting® ~i CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 9, 1991 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, July 9, 1991 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Norquist, Council Member Dupee and Council Member Cole. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, Planning Director Harker, and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Council Member Norquist followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the Regular Meeting held June 25, 1991, the Special Meeting held June 18, 1991 and the Workshop Meeting held June 4, 1991 were approved as presented. REPORTS CITY MANAGER SAUNDERS' REPORT CHIEF PRENTICE TYNDAL - FPOA CONFERENCE It was reported that Chief Tyndal would be honored at the Florida Peace Officers' Association Banquet on July 17, 1991 as the longest tenured Chief of Police in the United States. BUDGET WORKSHOP MEETINGS City Manager Saunders stated that he would like to hold Budget Workshop Meetings every Wednesday at 6:00 p.m. in the City Hall Conference Room during the month of July. It was the consensus of Council to do so. DONATION REQUEST - SOUTH LAKE LADY ACES SOFTBALL TEAM Amy Newman, representing the softball team appeared before Council and requested monetary support for the team in order for them to attend the National Softball Tournaments in Charlotte, North Carolina in three weeks. It was explained that the South Lake Lady Aces are one of twelve teams from Florida who will be in the tournament and they need to raise $5,000 in order to send the twelve member team composed of five girls from Groveland and Mascotte and seven girls from Clermont. Council Member Turville asked Miss Newman how much money was donated to the team by the cities of Mascotte and Groveland. She stated that together they had donated $800. 91-122 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO DONATE $1,000 TO THE SOUTH LAKE LADY ACES. • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 9, 1991 PAGE -2- Miss Newman and others present representing the team thanked the Council for their support. NEW BUSINESS COMMUNITY DEVELOPMENT BLOCK GRANT - SELECTION OF GRANT ADMINISTRATOR Mayor Pool explained that the City received two responses to our request for proposals for an administrator for our Block Grant. One was from Fred Fox Enterprises, Inc., which was the firm that worked with the City in preparing the application for the Block Grant, and the other was Clark, Roumelis and Associates, Inc. Representatives from both companies were present to give a brief synopsis of their qualifications to the Council. Debbie Roumelis gave each Council Member copies of letters of reference and explained through a series of charts exactly how their firm would be a turnkey operation, dealing with all phases of the administration of the grant including development of a policy and procedures manual for the City, verifying the eligibility of the property owners, recruiting local contractors, developing plans and specifications, placing the work out for bid, daily inspections, and justifying and documenting financial transactions through a computerized accounting system approved by the Department of Community Affairs. In conclusion, Ms. Roumelis stated that her company placed a great emphasis on communications - communications with the City Staff, the property owners, contractors and the general public. Bud Clark was also present and stated that he would be happy to answer any questions from the Council. After the presentation, Council Member Dupee asked about the company's insurance. Ms. Roumelis stated that they carried a $300,000 errors and omissions policy and a $500,000 liability policy. Fred Fox introduced Bob Webb, his associate, and then stated that his company had been in business since 1976 and had achieved 80~ applicant funding since the beginning. He further stated that his operation was very similar to Clark, Roumelis and Associates, however, he utilized the Community Development Block Grant Task Force to involve local citizens in the grant. He also stated that he carried the same insurance. 91-123 After hearing the presentation, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED THAT MORE TIME WAS NEEDED TO GO OVER EACH COMPANY'S METHOD OF OPERATION AND QUALIFICATIONS. Under discussion, City Manager Saunders suggested that Wednesday night's scheduled Workshop be changed to a Special Council Meeting and a decision made concerning the administrator at that time. 91-124 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 9, 1991 PAGE -3- CARRIED TO GO AHEAD WITH THE SELECTION PROCESS AT TOMORROW NIGHTS SPECIAL COUNCIL MEETING AND SELECT THE NUMBER ONE RANKED FIRM AT THAT TIME. Council Member Turville informed the company representatives that they were welcome to attend the Special Meeting if they wished to do so. MUTUAL AID AGREEMENT - VOLUNTARY COOPERATION AGREEMENT FOR ASSISTANCE IN LAW ENFORCEMENT City Manager Saunders explained that the Mutual Aid Agreement provides for voluntary cooperation for assistance between the various law enforcement departments throughout the county. It was further explained that this is not an obligatory agreement, but expresses the City's willingness to work with other law enforcement agencies when assistance is needed. 91-125 A MOTION WAS MADE BY COUNCIL MEMBER TIIRVILLE. SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ENTER INTO THE MUTUAL AID AGREEMENT WITH THE OTHER LAW ENFORCEMENT AGENCIES OF LAKE COUNTY. RESOLUTION #723 - PARKING FINES City Manager Saunders explained that Resolution #723 will increase the normal parking violation fine for anywhere in the City from $5 to $10 if paid within 36 hours, and from $10 to $25 if paid after the 36 hour period. It also establishes a fine for improper trailer parking at the Jaycee Beach area with a fine of $32 for non-compliance, which is the maximum fine allowable by Florida Statutes for non-moving traffic violation. Under discussion, it was explained that signs have been erected designating that all trailers must be parked in the area west of Fourth Street and they must display a launch stub or annual launch pass while parked in this area. If not, they will receive a ticket. Council Members Norquist and Turville stated that they believed a notice should be placed in the local newspaper stating that the fine for improper trailer parking or failure to display the stub will be $32. Mayor Pool called for comments from those present and no one spoke in favor of or in opposition to the increased fines. After some further discussion of the increases, the Council decided that the fines would go into effect on July 22, 1991 to give ample time to give notice of the increases. 91-126 _A__MOTION WAS MADE BY COUNCIL MEMBER COLE. SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION #723 AS AMENDED TO BECOME EFFECTIVE JULY 22, 1991. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. • CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JTTLY 9 , 19 91 PAGE -4- BID AWARD - LOSS OF CHLORINE CAPABILITY ALARM SYSTEMS It was explained by City Manager Saunders that two bids had been received for three Loss of Chlorine Capability Alarm Systems as follows: Chlorine Services in the amount of $9,763 and Water Treatment Services in the amount of $14,524. Bid recap sheets were given each Council Member and it was recommended that the City accept the low bid from Chlorine Services. 91-12? A MOTION WAS MADE BY COUNCIL MEMBER DUPEE. SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW BID OF CHLORINATOR SERVICES IN THE AMOUNT OF $9,763 FOR THREE LOSS OF CHLORINE CAPABILITY ALARM SYSTEMS WITH A BUDGET AMENDMENT IN SAID AMOUNT FROM UTILITY FUND RESERVES. PUBLIC COMMENTS Robin Revis Pike appeared before Council and requested that the $15 per hour fee for use of the softball fields at the Palatlakaha Recreation area be waived so Scott Langley, Diane Higdon and she could stage a one day co-ed softball tournament on Saturday, August 3, 1991, with all proceeds going to Park Pals, Inc. for the new children's playground. There will be prizes for home runs and a raffle will be held. It was explained that they hoped to have ten teams sign up with a $125 per team fee. Of the fee charge, $25 will go for trophies and the remainder to Park Pals, Inc. 91-128 After a brief discussion of the planned tournament, A MOTION WAS MADE BY COUNCIL MEMBER COLE. SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO WAIVE THE $15 PER HOUR FEE FOR THE CO-ED SOFTBALL TOIIRNAMENT TO BE HELD AUGUST 3, 1991. There being no further business or discussion, the meeting adjourned at 8:25 p.m. Robert A. Pool, Mayor Attest: o Van , ity Clerk