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06-04-1991 Workshop Meeting• • CITY OF CLERMONT MINUTES WORKSHOP MEETING JUNE 4, 1991 A Workshop Meeting of the City Council of the City of Clermont was held Tuesday, June 4, 1991 at 5:30 p.m. at the Palatlakaha Recreation Area with the following Council Members in attendance: Mayor Pool, Mayor Pro Tem Turville, Council Member Cole and Council Member Dupee. Others present were City Manager Saunders, City Attorney Baird, and members of Park Pals, Inc. CHILDREN'S PLAYGROUND SITE Mayor Pool called the meeting to order and turned it over to City Manager Saunders who explained that the purpose of the meeting was to try to reach a consensus on the location for the playground proposed by Park Pals, Inc. The initial site chosen by The Leathers Group was inspected by the Council. Mayor Pool expressed his concern that the site did not provide enough shade. Also discussed was the excavation needed at the site in order to reach the maximum 3~ slope required by The Leathers Group for construction of the playground. After looking at various locations for the playground, it was the consensus of Council that an area just west of the southwest corner of the lower parking lot should be used for the playground. Some points were marked for the area and City Manager Saunders stated that he would have a topographical survey completed of the site to present to The Leathers Group. City Manager Saunders then explained that the original location of the restroom facilities for this area were shown to be at the north end of the parking lot, between the parking lot and the football field. With the new location of the playground, it would probably be in the best interest to move the restroom facilities closer to the playground. It was the consensus of Council that this should be done. Public Services Director Davis approximately 5:50 p.m., which was location of the restroom facilities, arrived at the meeting at during the discussion of the SPRAYFIELD INSPECTION/COMPOST SITE As was advertised, at 6:00 p.m. the location of the meeting moved to the sprayfield site west of town. Public Services Director Davis and City Manager Saunders pointed out to Council the specific site that had been proposed for the compost operation. The City Manager explained where access to the site would be located and brief overview of the operation was presented. The entire Council then moved to the southwest corner of the sprayfield site, adjacent to the Phillips property, and viewed the condition of the sprayfield at this site. It was pointed out that the required viburnum buffer was in place. However, the orange trees that were once within the 500' setback area, between the buffer and the edge of the property were frozen and removed. Several replacement alternatives were discussed, including placing pine seedlings in the area and possibly larger pine trees along the road as an additional buffer for the homes located to the south. The shed used for hay storage on the site was then discussed. City • .. CITYOF CLERMONT MINUTES WORKSHOP MEETING JUNE 4, 1991 PAGE -2- Manager Saunders stated that the City would give the former lessee of the property an opportunity to remove the structure if they wanted the material. If not, the City would remove the structure. The Council then moved to the pumphouse location at the sprayfield. It was suggested that Mrs. Phillips, who lives south of the property, be contacted and informed the shed would be removed and that the City was looking at the possibility of planting the pine trees to add additional buffer for the long term. RANDALL HOIISE ON DESOTO STREET The City Manager then explained that the Randall house, which the City had recently purchased, was scheduled to be vacated and since the City has no immediate plans for the property, he asked if they wished to lease or rent the property. It was the consensus of the Council that the City should try to rent the property at an amount of $400 to $425 per month or whatever is equitable. CHLORINE ALARM SYSTEMS City Manager Saunders then stated that the City had been informed by the Department of Environmental Regulation that chlorine alarm systems needed to be placed at our well sites. These alarms will cost approximately $9,000, and the City has no choice but to install them because they are part of the DER regulations now being enforced. The City will take bids for the systems and bring this matter before Council for bid approval. COOPER MEMORIAL LIBRARY City Manager Saunders then stated that Cooper Memorial Library was Board of Directors were requesting to replace one of their parking lot lights with a spotlight, which would give better lighting to the backside of the library building for evening patrons. City Manager Saunders stated that if there were no objections, the City would notify Florida Power to proceed with the change. There were no objections. LABOR DAY FESTIVITIES Council Member Dupee stated that she had been approached by several members of the Labor Day Festivities Committee concerning the possibility of serving beer during Labor Day and asked if any Council Members would like to consider this as an agenda item. There was no support to place this on an agenda for discussion. RECLAMITE PROGRAM It was then explained that the City has money in this year's budget for the Reclamite Program. It was explained that the Reclamite Program is a five year program in which all city streets are treated every five years. Last year completed the first five year cycle. This year the City would start over with the streets treated five years ago. • • CITYOF CLEIiMONT MINUTES WORKSHOP MEETING JUNE 4, 1991 PAGE -3- Mr. Saunders then explained that several streets needed overlays at this time, and recommended that the City skip one year in the Reclamite Program to use those dollars for the overlay work. It was the consensus of Council that this would be a good thing to do this year. The City Manager stated that Public Services Director Davis and he would put together a list of streets for possible overlayment and the costs associated with the work. The project will be placed out for bid. GROVELAND SQUARES REQUEST Mayor Pool stated that he had spoken with Mr. and Mrs. England of the Groveland Squares Square Dancing Club regarding the fans installed in Jenkins Auditorium. It was of special concern to them as to who was going to pay for the installation of the fans. Mr. Saunders explained that the group in their original letter had agreed to pay for the fans and a portion of the installation costs. However, the Council decision was for the City to accept the fans and for the Groveland Squares to pay for all of the installation costs. After considerable discussion, it was the consensus of Council that it would only be fair for the City to pay one-half of the installation cost. City Manager Saunders stated that he would bring this to the Council at a regularly scheduled meeting for formal approval. There being no further discussion, the meeting adjourned at 7:30 p.m. a Robert A. Pool, Mayor Attest: Jo~,ep Van Zil City Clerk