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05-07-1991 Special Meeting• • CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING MAY 7, 1991 A Special meeting of the City Council of the City of Clermont was held on Tuesday, May 7, 1991 in the City Hall Conference Room. The meeting was called to order at 6:00 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Norquist, Council Member Cole, and Council Member Dupee. Other City Officials present were City Manager Saunders, City Attorney Baird, and Finance Director Van Zile. Also present were Bob Smith of Allied Services who is the City's Health Insurance Consultant and Thomas Jackson of Reynolds, Smith and Hill, the City's Consultant for Impact Fees. Reporters from the "South Lake Press" and the "Leesburg Daily Commercial" were also present. City Manager Saunders introduced Messers. Smith and Jackson and explained that although it was not the first item on the agenda of the meeting, he would like to discuss the City's Health Insurance first because Mr. Smith had to leave to attend another meeting. HEALTH INSURANCE RATE ADJUSTMENT Finance Director Van Zile gave each Council Member a handout explaining the City's Self-Insurance Fund Activity for the past year. After evaluation by the Council, the options for proposed premium rate increases were reviewed. Following considerable discussion of these options, Messers. Van Zile and Saunders recommended that the 10~ across-the-board increase be implemented, along with the qualification that in the event the fund was still in a deficit position at the end of the fiscal year, the City's 10$ could be made retroactive to October 1, 1990, since the money had already been placed in this year's budget to cover such an increase. 91-070 A MOTION WAS MADE BY COUNCIL MEMBER NOROOIST, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED THAT THE 10~ INCREASE IN THE INSURANCE PREMIUM RATES FOR THE EMPLOYEES AND THE CITY BE EFFECTIVE MAY 1, 1991 WITH THE ADDITIONAL RETROACTIVE AMOUNT FOR THE CITY'S SHARE TO BE TRANSFERRED TO THE FUND IF NEEDED AT THE END OF THE YEAR. Mr. Smith left the meeting at 6:15 and Terri Coole, representing the "Orlando Sentinel" entered the meeting. Mayor Pool stated that the next item on the agenda would be the introduction of Ordinance 271-C, the City's proposed Impact Fee Ordinance. ORDINANCE 271-C Mayor Pool then read Ordinance 271-C by title only. Mr. Tom Jackson presented a detailed overview of the work performed by his firm, RS & H. Each Council Member had previously been given a copy of the technical report which supports the ordinance for the proposed fees. It was brought to the Council's attention that each of fees for Parks and Recreation, Water and Wastewater, and Police and Fire Protection were lowered by 15~ for the final proposed fee. Mr. Jackson further stated it had been the common practice in some cities to reduce the impact fees from between 5$ and 15~. However, he then stated that the technical report supported 100$ of the • • CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING MAY 7, 1991 PAGE -2- fees, as stated in the report. Much discussion ensued as to whether or not to reduce the actual fees by any amount. 91-071 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE. SECONDED BY COUNCIL MEMBER COLE TO INTRODIICE ORDINANCE 271-C WITH AN AMENDED RATE SCHEDULE INDICATING A 5$ REDUCTION FROM THE TECHNICAL REPORT FOR THE POLICE AND FIRE PROTECTION FEES, A 0$ REDUCTION IN THE PROPOSED WATER AND WASTEWATER FEES AND A 15~ REDUCTION IN THE PARRS AND RECREATION FEE. City Manager Saunders then explained to the Council the public hearing for the Ordinance had been scheduled for Friday, May 10, 1991 due to the pending legislation which would have prohibited the City from adopting police and fire protection fees at this time. Since the date of the meeting was set, the City has learned that the legislation has failed and is not constrained by this timetable. It was the consensus of Council to continue with the public hearing on May 10th at which time adoption of the ordinance will, in all likelihood, be tabled to the May 28th regularly scheduled council meeting in order to give additional time for public participation. Mr. Jackson left the meeting at 7:45 p.m. JAYCEE BEACH CONCESSION OPERATION AND BOAT RAMP FEES City Manager Saunders then discussed with Council the operation of the Jaycee Beach Concession Building. Ann Buteau, a private concessionaire, was present to discuss her desire to open a concession at the Beach House. After considerable discussion of various options for running the 91-072 building, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE SECONDED BY COUNCIL MEMBER DUPEE THAT CITY STAFF REVIEW THE OPTIONS AVAILABLE FOR THE BEACH HOUSE USE WHICH WOIILD INCLUDE REFURBISHING OF THE BUILDING TO BRING IT UP TO CODE IN ORDER FOR A RESTAURANT TO BE RIIN BY THE CITY FROM THE BUILDING. After some further discussion, Mrs. Dupee withdrew her second and Mr. Turville withdrew his motion. 91-073 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE SECONDED BY COIINCIL MEMBER NOROUIST AND FAILED BY A THREE TO TWO VOTE WITH COUNCIL MEMBERS DUPEE COLE AND POOL VOTING NAY TO BEEP THE EXISTING VENDING MACHINE OPERATION WITH NO OTHER VENDORS. 1-074 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER NOROUIST. AND CARRIED BY A FOUR TO ONE VOTE WITH COIINCIL MEMBER TURVILLE VOTING NAY TO BEEP THE VENDING MACHINE OPERATION AND DEVELOP SPECIFICATIONS FOR SELF-CONTAINED VENDORS SUCH AS A TRUCK. HOT DOG STAND OR TRAILER TYPE CONCESSION TO BE PLACED TO BID. City Manager Saunders explained that this could not be brought back before Council before the second meeting in June due to the time requirements needed for developing the specifications, advertising and receiving the bid responses. • • CITYOF CLERMONT MINUTES SPECIAL COUNCIL MEETING MAY 7, 1991 PAGE -3- The next item discussed was boat ramp launching fees. After 91-075 considerable discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE. SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED THAT AN HONOR SYSTEM FOR COLLECTING BOAT RAMP FEES BE INSTITUTED AT THE JAYCEE REACH BOAT RAMP FOR YEAR AROUND COLLECTION. MCGRIFF FAMILY REUNION City Manager Saunders stated that he had received a request from the McGriff Family to erect a tent on the grounds of the Highlander Hut on July 6th. They are holding a family reunion and expect 500 people to attend the event and would like the tent for outside cover. 91-076 A MOTION WAS MADE BY COUNCIL_MEMBER DUPEE. SECONDED BY COUNCIL MEMBER NOROIIIST AND UNANIMOUSLY CARRIED TO ALLOW THE TENT TO BE TEMPORARILY ERECTED ON THE GROUNDS OF THE HIGHLANDER HUT FOR THE MCGRIFF FAMILY REUNION. FRED SOMMER - REQUEST FOR A SUMMER TRIATHLON The next item discussed was a request by Fred Sommer to hold a summer triathlons on June 23, July 21 and August 18, 1991. After 91-077 some discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLE. SECONDED BY COUNCIL MEMBER NOROUIST AND UNANIMOUSLY CARRIED TO GRANT THE REQUEST WITH THE STIPULATION THAT THE ROUTE MUST BE DEVELOPED WHICH WOULD NOT BLOCK LAKE MINNEOLA DRIVE AND THE ENTRANCE TO THE BOAT RAMP. WILLOWS DRIVE UPDATE City Manager Saunders reported that City Springstead had provided a cost estimate for improvements needed to bring the street up to city codes, if the City is to accept it from the private homeowners. Mr. Saunders further explained that he had forwarded the information to the Homeowners' Association, as well as to Sun Bank, and had indicated to them that if they wished to pursue the matter further, to let him know. There being no further business or discussion, the meeting adjourned at 8:25 p.m. Robert A. Pool, Mayor Attest: o e•' E. Van City Clerk