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04-04-1991 Workshop Meeting• CITYOF CLERMONT MINUTES WORKSHOP MEETING APRIL 4, 1991 A Workshop Meeting of the City Council of the City of Clermont was held Thursday, April 4, 1991 in the Council Chambers. The meeting was called to order at 6:00 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Lester Cole, and Council Member Norquist. Council Member Dupee arrived at the meeting at 6:12 p.m. Also present was City Manager Saunders. Mayor Pool asked for introduction of others present, who included members of a committee formed to spearhead the building of a children's playground at the Palatlakaha Recreation Area. CHILDREN'S PLAYGROIIND - PALATLARAHA RECREATION AREA George Wood was the first person to speak from this group, and he expressed his support for the Leathers Architectural Group, the firm the committee plans to hire to design the playground. Other members of the committee explained their procedure for raising money for the design and building of the park. Mayor Pool then stated his support for the playground. It was the consensus of Council that the committee should proceed with the undertaking. . Wanda Andrews, a spokesperson for the committee, explained that there were three things the their group was requesting. One being the Council authorization for the use of a site at the Palatlakaha Recreation Area; two, a pledge of $10,000, which had been included in the grant the City received from the DNR for playground equipment, and three, authorization to sell "boards" with people's names inscribed on them as a fund raiser for the park. The boards would be placed on the boardwalk leading to the fishing pier. It was the consensus of Council that the three items should be approved. The City Manager was then directed to place this request on the agenda for the next scheduled meeting for official action. The members of the committee left the meeting at approximately 7:00 p.m. DOT - RECIPROCAL WAIVER OF FEES AGREEMENT City Manager Saunders explained that he received a request from the Department of Transportation for a reciprocal waiver of fees agreement for access. City Manager Saunders further explained that he had concerns with the language of the proposed agreement, which appeared to waive all fees, including impact and connection fees, along with the access fees. He recommended that the agreement be rewritten, and if acceptable, it would be presented to Council at a later date. It was the consensus of Council to do so. WINNER CONSTROCTION CONTRACT City Manager Saunders next discussed that the City was trying to close out the contract with Wimmer Construction for water line extensions. It was explained that they were several days past • CITY OF CLERMONT MINUTES WORKSHOP MEETING APRIL 4, 1991 PAGE -2- their contract completion date and the City was considering filing for liquidated damages for the project. It was explained that there was a $250 per day liquidated damages amount in the contract. However, if there was litigation, the City would probably have to substantiate the actual amount of damages. It was then suggested that the City only charge for direct expenses incurred by the City from Springstead Engineering, Inc. for additional services for the delay in completion, which amounted to approximately $9,200. It was the consensus of Council to proceed in filing for the approximately $9,200. STROLLO ARCHITECTS, INC. CONTRACT NEGOTIATIONS It was reported that the City was continuing to negotiate with Strollo Architects, Inc. for the second phase of the project which is to be the detailed design and construction phase. It was explained that Mr. Strollo has asked for a 7.7~ fee of the estimated $500,000 construction costs. When comparing the request to the GSA range for services for this type of facility, the requested fee comes in on the low range. The City Manager stated that there was no problem with the amount, but there was some question concerning the language in the contract which needs to be taken care of to protect the City before finalization of the contract. LARESHORE DRIDE PROJECT City Manager Saunders next explained that the City was proceeding with the Lakeshore Drive Project through the county impact fees and that currently the plans show a water retention area between Lake Winona and Lakeshore Drive. However, there is no detail of the retention area, just a volumetric typical design for the structure. Since the City will not directly administer the project, the City Manager suggested to Council that Springstead Engineering, Inc. do a detailed design of the retention area in order to reserve a sidewalk area between the retention area and the lake. It was suggested that the retention area be as shallow as possible to be aesthetically pleasing. It was further explained that the majority of the area between the sidewalk and the curb would be utilized for retention. PALATLARAHA RECREATION AREA GRANT It was reported that the City had received its official notification of the awarding of the Recreation Grant and that the City needed to acknowledge acceptance of the grant. City Manager Saunders stated that he would be submitting a letter to the DNR stating acceptance of the grant and that the City is planning to utilize all of the grant funds available for the project. PROJECT APPRECIATION PARADE It was also explained that the City had received a letter from James Watkins, Lake County Clerk of the Circuit Court, stating that he was coordinating a Project Appreciation Parade to be held in Tavares on May 18th and asking for all cities in the county to be • • CITY OF CLERMONT 1VIINUTES WORKSHOP MEETING APRIL 4, 1991 PAGE -3- represented. Mr. Saunders then asked the Council how they wanted to be represented in the parade. It was suggested that various local civic organizations be contacted for participation. The City Manager was directed to contact other cities to find out how they are participating in the parade. BISHOP FIELD LIGHTING City Manager Saunders next explained that the lighting at Bishop Field was in very bad shape. Many fixtures are out and bulbs need to be replaced on an annual basis. The infield is very dim and the City is looking into the cost of replacing some of the fixtures with a metal halide type fixture. FLORIDA FRESHWATER FISH AND GAME COMMISSION The Council was informed that the Fish and Game Commission had submitted a packet of material regarding assistance the City could receive for improvements to our boating facility. The commitment the City would have to make to the Fish and Game Commission if the funds were accepted was also explained. After considerable discussion, it was the consensus of Council not to pursue Fish and Game funding at this time due to the City's obligations once funding is received. PALM LANE EASEMENT - JOE HOLT Council Member Norquist spoke to the Council regarding an easement for Joe Holt. Presently Mr. Holt uses a temporarily closed street right-of-way north of his property for access to his garage, which was built on the City right-of-way. City Manager Saunders explained that the right-of-way was temporarily closed and the Resolution gave the owners permission to use the area until such time as the City needed it. Mr. Norquist stated that he believed Mr. Holt would feel more comfortable if he had a current easement for use. City Manager Saunders stated that he would work with City Attorney Baird on the an easement for Mr. Holt. There being no further discussion, the meeting adjourned at 7:45 p.m. Attest: o E. Van Zi a City Clerk Robert A. Pool, Mayor