03-12-1991 Regular Meeting•
CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
MARCH 12, 1991
A Regular Meeting of the City Council of the City of Clermont was
held Tuesday, March 12, 1991 in the City Council Chambers. The
meeting was called to order at 7:30 p.m. by Mayor Pool with the
following Council Members in attendance: Mayor Pro Tem Turville,
Council Member Norquist, Council Member Dupee and Council Member
Cole. Other City Officials present were City Manager Saunders,
City Attorney Baird, Finance Director Van Zile and Deputy City
Clerk Brandt.
INVOCATION
The Invocation was offered by Bob Richenberg followed by the
repeating of The Pledge of Allegiance to the Flag by all present.
MINUTES
91-037 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE SECONDED BY COUNCIL
MEMBER NOROUIST AND UNANIMOUSLY CARRIED TO DELAY APPROVAL OF THE
MINUTES OF THE REGIILAR MEETINGS HELD FEBRUARY 12 AND 26 1991 AND
THE WORKSHOP MEETING HELD FEBRUARY 19, 1991 IN ORDER TO GIVE THE
COUNCIL TIME TO READ THEM.
REPORTS
CITY MANAGER SAUNDERS' REPORT
NETTING FOR PALATLARAHA RECREATION AREA
It was reported that the net to contain pop-flies needed to be
purchased for the park. Several people have been hit by fly balls
near the concession area and for safety reasons the net needs to
be installed as soon as possible.
It was explained that the cost of nylon net to contain the area was
$2, 529 and the Little League has agreed to split the cost 50-50
with the City. It was also reported that polyester net was
available at an additional cost of $600. Some discussion ensued
concerning the merits of both types of netting.
91-038 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER
NOROUIST, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED
TO PURCHASE THE NYLON NETTING AT A TOTAL COST OF $2,529 WITH THE
LITTLE LEAGUE PAYING ONE-HALF OF THE COST AND A BUDGET AMENDMENT
TO GENERAL FUND RESERVES IN THE AMOUNT OF $1,264 50.
COMPLETION OF LARESHORE DRIVE STREET IMPROVEMENTS
It was reported that the County now had money from the road impact
fees available for our area and they wished to completed the
Lakeshore Drive street project which the City started two years ago
with the construction of the new bridge. The County will put the
project out for bid, administer the project and the City Engineer's
office will do the inspections because Springstead Engineering,
Inc. designed the road.
Some discussion ensued concerning the Swale areas and sidewalks.
Room for sidewalks has been included in the design, but are not
part of the project.
® •
CITYOF CLERMONT
1VIINUTES
REGULAR COUNCIL MEETING
MARCH 12, 1991
PAGE -2-
91-039 A MOTION WAS THEN MADE BY COUNCIL MEMBER DIIPEE. SECONDED BY COUNCIL
MEMBER COLE AND UNANIMOUSLY CARRIED TO PROCEED WITH THE LARESHORE
DRIVE PROJECT UTILIZING LAKE COUNTY IMPACT FEES FOR CONSTRUCTION.
The timetable for completion of the project was then discussed and
it was determined that it would be between sixty and ninety days
before the project would begin.
WATERLINE EBTENSION TO O8M CORPORATION
It was reported that the cost to run a waterline to the newly
annexed property located on Mohawk Road, would be $18,207 for
materials, including a fire hydrant and connections. A city crew
will install the line, but the jack and bore under Grand Highway
will be contracted out.
91-040 After a brief discussion of the project, A MOTION WAS MADE BY
COUNCIL MEMBER NOROUIST. SECONDED BY COUNCIL MEMBER TURVILLE AND
UNANIMOUSLY CARRIED APPROVING THE WATERLINE EBTENSION PROJECT IN
THE AMOUNT OF $18,207 WITH A BUDGET AMENDMENT IN SAID AMOUNT FROM
UTILITY FUND RESERVES.
WORKSHOP MEETING
City Manager Saunders stated that he would like to hold a Workshop
Meeting before the next Council Meeting. After some discussion of
scheduling, it was the consensus of Council to hold the meeting on
Wednesday, March 20, 1991 at 7:00 p.m. in the City Hall Conference
Room.
COUNCIL MEMBER DUPEE'S REPORT
EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL
It was reported that the Awards Dinner would be held March 22, 1991
at the Marriott International. Lake County projects nominated for
awards are Ogden Martin for the incinerator and Greater Hills
Subdivision.
MASCOTTE CIVIC CENTER
Mrs. Dupee also reported that she
Mascotte Civic Center and it was a
local architect, Nick Jones. The
totally paid for from the seventh
MAYOR POOL'S REPORT
PALATLARAHA RECREATION AREA
had attended the opening of the
beautiful building designed by
building cost $170,000 and was
cent infrastructure sales tax.
Mayor Pool stated that he wished to thank everyone who made the
Grand Opening of the new park such a huge success.
CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
MARCH 12, 1991
PAGE -3-
UNFINISHED BUSINESS
POLICE STATION ESPANSION
•
Jim Strollo of Strollo Architects, Inc. was in attendance to
present additional conceptual plans of the Police Department
expansion project, including renderings of the proposed exterior
and elevations of the proposed project.
One of the first items discussed was the construction
analysis/building cost comparison of the one story vs. a two story
addition he had prepared. After presenting the information, Mr.
Strollo stated he believed the one story building to be more
efficient because the two story addition would require an elevator
which is costly to operate and two stairwells.
Considerable discussion ensued concerning the information presented
and numerous questions were asked regarding energy efficiency and
surface area. Following the discussion, it was the consensus of
Council to stay with the one story building design.
Mr. Strollo then displayed numerous rough sketches of how the
exterior of the building might look and asked for Council input.
He explained that there was a six foot fall from the existing
building to the end of the proposed addition and at this point the
exterior drawings of the building had been designed in levels or
steps. In viewing the drawings, Mr. Strollo asked the Council to
be thinking about the topography, the roof shape, light and if they
wished the building to take on a residential or commercial flavor.
He also stated that there would need to be some identifying element
which would say this is the Clermont Police Department.
Much discussion ensued concerning the stepping effect in the
building. Council Member Turville stated that he did not favor
interior ramps or what appeared to be a "long hallway" look of the
main interior hallway in the building. Mr. Strollo offered some
remedies for these concerns.
After some further discussion, City Manager Saunders asked the
Council if they were comfortable with the proposed square footage
of the building and the conceptual floor plan. It was the
consensus of Council that these were acceptable as presented.
91-041 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL
MEMBER COLE AND UNANIMOUSLY CARRIED DIRECTING THE CITY MANAGER
CITY ATTORNEY AND MR. STROLLO TO DRAW UP A CONTRACT FOR THE FINAL
DETAILED DESIGN OF THE BUILDING AND BIDDING OF THE PROJECT.
BID AWARDS
Prior to the meeting each Council Member had received bid recap
sheets for the Public Works Facility and the Fueling System for the
same project. While reviewing the sheets, City Manager Saunders
stated that the City was very pleased with the bids that were
received, and the apparent low bidder for the Public Works Facility
was Building Design and Construction of Orlando with a base bid of
$385,514.
® •
CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
MARCH 12, 1991
PAGE -4-
Mr. Saunders continued by explaining the three alternate bids which
included: Alternate #1 (Sign Shop) was estimated at $19,550 with
the actual bid coming in at $15,429. Alternate #2 (Warehouse
Space) was estimated at $46,400 and the actual bid was $34,751.
Alternate #3 (Fueling and Washdown Areas) was estimated at $62,750
and the actual bid was $41,390. In addition to these three
alternate bids, it was explained that an alternate bid for a T-
type framework on the two storage buildings, as opposed to a post-
type construction was also requested with the T-type framework
costing an additional $3,368, which brings the base bid with
alternates to $480,543.00. City Manager Saunders then requested
Council approval to award the bid to Building Design and
Construction for the base bid, plus three alternates and the T-
type framework on the storage buildings in the amount of
$480,543.00.
91-042 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL
MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ACCEPT THE BASE BID AND
THREE ALTERNATE STDS PT.TIf3 THF. T-TVV~! ~+s~niur~!T.~nv~ nu mvL+ ~n+nflrnL+
CONSTRUCTION.
Bud Ames of Building Design and Construction was present for the
awarding of the bid and he thanked the Council. Mr. Ames is a
resident of Clermont and the Council expressed their appreciation
for having a local person oversee the project.
The next item discussed was the awarding of the bid for the
automated fueling system. Mr. Saunders stated that the cost
estimate for the fueling system was $44,000. He continued by
stating that the apparent qualified low bidder for the project was
ACTS Construction, Inc. in the amount of $44,308. It was explained
that Lake Plumbing and M and E Pieco bids were disqualified because
they did not meet the specifications for bidding by presenting
their bids in the required format. The question was brought up
during the bid opening if they would be disqualified, and after
discussion of this with City Attorney Baird, he agreed that they
should be disqualified.
91-043 After a brief discussion of the fueling system, A MOTION WAS MADE
BY COUNCIL_MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NOROUIST AND
UNANIMOUSLY CARRIED TO ACCEPT THE BID OF ACTS CONSTRUCTION INC.
IN THE AMOUNT OF $44,308.
91-044 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL
MEMBER COLE AND UNANIMOUSLY CARRIED AUTHORIZING A BUDGET AMENDMENT
FROM BUILDING CONSTRUCTION FUND RESERVES IN THE AMOUNT OF $84,851
FOR THE TWO PROJECTS.
RESOLUTION #706 - FEES
City Manager Saunders requested that this item be tabled until the
next Council Meeting.
91-045 A MOTION WAS MADE BY COIINCIL MEMBER DUPEE SECONDED BY COUNCIL
MEMBER COLE AND UNANIMOUSLY CARRIED TO TABLE RESOLUTION #706 UNTIL
THE MARCH 26. 1991 COUNCIL MEETING.
•
CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
MARCH 12, 1991
PAGE -5-
There being no further business or discussion, the meeting
adjourned at 8:45 p.m.
Robert A. Pool, Mayor
Attest:
v
E. Van Z' e, City Clerk
-.~