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03-12-1991 Regular Meeting• CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 12, 1991 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, March 12, 1991 in the City Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Norquist, Council Member Dupee and Council Member Cole. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Bob Richenberg followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES 91-037 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE SECONDED BY COUNCIL MEMBER NOROUIST AND UNANIMOUSLY CARRIED TO DELAY APPROVAL OF THE MINUTES OF THE REGIILAR MEETINGS HELD FEBRUARY 12 AND 26 1991 AND THE WORKSHOP MEETING HELD FEBRUARY 19, 1991 IN ORDER TO GIVE THE COUNCIL TIME TO READ THEM. REPORTS CITY MANAGER SAUNDERS' REPORT NETTING FOR PALATLARAHA RECREATION AREA It was reported that the net to contain pop-flies needed to be purchased for the park. Several people have been hit by fly balls near the concession area and for safety reasons the net needs to be installed as soon as possible. It was explained that the cost of nylon net to contain the area was $2, 529 and the Little League has agreed to split the cost 50-50 with the City. It was also reported that polyester net was available at an additional cost of $600. Some discussion ensued concerning the merits of both types of netting. 91-038 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO PURCHASE THE NYLON NETTING AT A TOTAL COST OF $2,529 WITH THE LITTLE LEAGUE PAYING ONE-HALF OF THE COST AND A BUDGET AMENDMENT TO GENERAL FUND RESERVES IN THE AMOUNT OF $1,264 50. COMPLETION OF LARESHORE DRIVE STREET IMPROVEMENTS It was reported that the County now had money from the road impact fees available for our area and they wished to completed the Lakeshore Drive street project which the City started two years ago with the construction of the new bridge. The County will put the project out for bid, administer the project and the City Engineer's office will do the inspections because Springstead Engineering, Inc. designed the road. Some discussion ensued concerning the Swale areas and sidewalks. Room for sidewalks has been included in the design, but are not part of the project. ® • CITYOF CLERMONT 1VIINUTES REGULAR COUNCIL MEETING MARCH 12, 1991 PAGE -2- 91-039 A MOTION WAS THEN MADE BY COUNCIL MEMBER DIIPEE. SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO PROCEED WITH THE LARESHORE DRIVE PROJECT UTILIZING LAKE COUNTY IMPACT FEES FOR CONSTRUCTION. The timetable for completion of the project was then discussed and it was determined that it would be between sixty and ninety days before the project would begin. WATERLINE EBTENSION TO O8M CORPORATION It was reported that the cost to run a waterline to the newly annexed property located on Mohawk Road, would be $18,207 for materials, including a fire hydrant and connections. A city crew will install the line, but the jack and bore under Grand Highway will be contracted out. 91-040 After a brief discussion of the project, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST. SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED APPROVING THE WATERLINE EBTENSION PROJECT IN THE AMOUNT OF $18,207 WITH A BUDGET AMENDMENT IN SAID AMOUNT FROM UTILITY FUND RESERVES. WORKSHOP MEETING City Manager Saunders stated that he would like to hold a Workshop Meeting before the next Council Meeting. After some discussion of scheduling, it was the consensus of Council to hold the meeting on Wednesday, March 20, 1991 at 7:00 p.m. in the City Hall Conference Room. COUNCIL MEMBER DUPEE'S REPORT EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL It was reported that the Awards Dinner would be held March 22, 1991 at the Marriott International. Lake County projects nominated for awards are Ogden Martin for the incinerator and Greater Hills Subdivision. MASCOTTE CIVIC CENTER Mrs. Dupee also reported that she Mascotte Civic Center and it was a local architect, Nick Jones. The totally paid for from the seventh MAYOR POOL'S REPORT PALATLARAHA RECREATION AREA had attended the opening of the beautiful building designed by building cost $170,000 and was cent infrastructure sales tax. Mayor Pool stated that he wished to thank everyone who made the Grand Opening of the new park such a huge success. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 12, 1991 PAGE -3- UNFINISHED BUSINESS POLICE STATION ESPANSION • Jim Strollo of Strollo Architects, Inc. was in attendance to present additional conceptual plans of the Police Department expansion project, including renderings of the proposed exterior and elevations of the proposed project. One of the first items discussed was the construction analysis/building cost comparison of the one story vs. a two story addition he had prepared. After presenting the information, Mr. Strollo stated he believed the one story building to be more efficient because the two story addition would require an elevator which is costly to operate and two stairwells. Considerable discussion ensued concerning the information presented and numerous questions were asked regarding energy efficiency and surface area. Following the discussion, it was the consensus of Council to stay with the one story building design. Mr. Strollo then displayed numerous rough sketches of how the exterior of the building might look and asked for Council input. He explained that there was a six foot fall from the existing building to the end of the proposed addition and at this point the exterior drawings of the building had been designed in levels or steps. In viewing the drawings, Mr. Strollo asked the Council to be thinking about the topography, the roof shape, light and if they wished the building to take on a residential or commercial flavor. He also stated that there would need to be some identifying element which would say this is the Clermont Police Department. Much discussion ensued concerning the stepping effect in the building. Council Member Turville stated that he did not favor interior ramps or what appeared to be a "long hallway" look of the main interior hallway in the building. Mr. Strollo offered some remedies for these concerns. After some further discussion, City Manager Saunders asked the Council if they were comfortable with the proposed square footage of the building and the conceptual floor plan. It was the consensus of Council that these were acceptable as presented. 91-041 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED DIRECTING THE CITY MANAGER CITY ATTORNEY AND MR. STROLLO TO DRAW UP A CONTRACT FOR THE FINAL DETAILED DESIGN OF THE BUILDING AND BIDDING OF THE PROJECT. BID AWARDS Prior to the meeting each Council Member had received bid recap sheets for the Public Works Facility and the Fueling System for the same project. While reviewing the sheets, City Manager Saunders stated that the City was very pleased with the bids that were received, and the apparent low bidder for the Public Works Facility was Building Design and Construction of Orlando with a base bid of $385,514. ® • CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 12, 1991 PAGE -4- Mr. Saunders continued by explaining the three alternate bids which included: Alternate #1 (Sign Shop) was estimated at $19,550 with the actual bid coming in at $15,429. Alternate #2 (Warehouse Space) was estimated at $46,400 and the actual bid was $34,751. Alternate #3 (Fueling and Washdown Areas) was estimated at $62,750 and the actual bid was $41,390. In addition to these three alternate bids, it was explained that an alternate bid for a T- type framework on the two storage buildings, as opposed to a post- type construction was also requested with the T-type framework costing an additional $3,368, which brings the base bid with alternates to $480,543.00. City Manager Saunders then requested Council approval to award the bid to Building Design and Construction for the base bid, plus three alternates and the T- type framework on the storage buildings in the amount of $480,543.00. 91-042 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ACCEPT THE BASE BID AND THREE ALTERNATE STDS PT.TIf3 THF. T-TVV~! ~+s~niur~!T.~nv~ nu mvL+ ~n+nflrnL+ CONSTRUCTION. Bud Ames of Building Design and Construction was present for the awarding of the bid and he thanked the Council. Mr. Ames is a resident of Clermont and the Council expressed their appreciation for having a local person oversee the project. The next item discussed was the awarding of the bid for the automated fueling system. Mr. Saunders stated that the cost estimate for the fueling system was $44,000. He continued by stating that the apparent qualified low bidder for the project was ACTS Construction, Inc. in the amount of $44,308. It was explained that Lake Plumbing and M and E Pieco bids were disqualified because they did not meet the specifications for bidding by presenting their bids in the required format. The question was brought up during the bid opening if they would be disqualified, and after discussion of this with City Attorney Baird, he agreed that they should be disqualified. 91-043 After a brief discussion of the fueling system, A MOTION WAS MADE BY COUNCIL_MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NOROUIST AND UNANIMOUSLY CARRIED TO ACCEPT THE BID OF ACTS CONSTRUCTION INC. IN THE AMOUNT OF $44,308. 91-044 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED AUTHORIZING A BUDGET AMENDMENT FROM BUILDING CONSTRUCTION FUND RESERVES IN THE AMOUNT OF $84,851 FOR THE TWO PROJECTS. RESOLUTION #706 - FEES City Manager Saunders requested that this item be tabled until the next Council Meeting. 91-045 A MOTION WAS MADE BY COIINCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO TABLE RESOLUTION #706 UNTIL THE MARCH 26. 1991 COUNCIL MEETING. • CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 12, 1991 PAGE -5- There being no further business or discussion, the meeting adjourned at 8:45 p.m. Robert A. Pool, Mayor Attest: v E. Van Z' e, City Clerk -.~