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02-26-1991 Regular Meeting_ ® • CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING FEBRUARY 26, 1991 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, February 26, 1991 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Dupee, Council Member Norquist and Council Member Cole. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Special Council Meeting held February 6, 1991 were approved as presented. REPORTS CITY MANAGER SAUNDERS' REPORT LAKE COUNTY WATER AUTHORITY It was reported that the regular meeting of the Lake County Water Authority would be held Wednesday, February 27, 1991, at 5:00 p.m. in their conference room in Tavares. CLERMONT GARDEN CLUB It was reported that a letter had been received from the Garden Club requesting permission to use Jenkins Auditorium at no charge on March 7, 8, and 9, 1991 for their annual flower show. After a brief discussion of the request, it was the consensus of Council to allow the request. LIGHTING SHADE SYSTEM - PALATLARAHA RECREATION AREA It was reported that the ball field lights had been turned on at the park for the first time, and there were twenty lights that needed shades to prevent the spillover light from disturbing the homes in Hazelwood Subdivision. Each of the shades will cost $110. City Manager Saunders then asked for Council permission to order the shades. 91-028 A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST, SECONDED BY COUNCIL MEMBER COLE AND IINANIMOUSLY CARRIED GRANTING COUNCIL APPROVAL TO ORDER THE TWENTY (20) SHADES AT A COST OF $110 EACH. TENNIS COURTS - PALATLARAHA RECREATION AREA It was explained that Varsity Courts, the company building the new tennis courts at the park, had installed the lights and the asphalt was in the process of curing before the final top coat could be applied. The courts were bid to be finished in only one color and • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING FEBRUARY 26, 1991 PAGE -2- it would be better if the courts were two-toned, which will add $396 to the contract price for the courts. Under discussion, it was pointed out by several tennis players who were present that the two-toned courts are much easier to play on. 91-029 A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED APPROVING THE ADDITIONAL $396 TO TWO-TONE THE TENNIS COURTS AT THE PALATLARAHA RECREATION AREA. Everyone present was then reminded of the Grand Opening of the Park on Saturday, March 2, 1991. COUNCIL MEMBER DUPEE'8 REPORT EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL It was reported that a DRI for a huge shopping center at the Heathrow interchange of I-4 had been approved and the developer did not feel he should have to pay for all the needed improvements. Seminole County will not be kicking in dollars for I-4 improvements for this development. Council Member Dupee continued by stating that this situation deals with Section 380.06, Florida Statutes, and unless a local government has adopted an ordinance that uniformily applies to DRI and non-DRI projects, the local government could get stuck with costs for such projects rather than the developer or the State. Mrs. Dupee then suggested a workshop be held to further discuss this matter so the City could adopt the needed ordinance. After some discussion, it was the consensus of Council to hold a Workshop Meeting on Thursday, March 7, 1991 at 6:00 p.m. in the City Hall Conference Room to discuss this matter and other items. COUNCIL MEMBER NORQUIST'S REPORT RAILS TO TRAILS It was reported that the Rails to Trails movement in Lake County was still alive and that Representative Everett Kelly would be attending a meeting in Mascotte at 9:00 a.m. on Wednesday, February 27, 1991 to discuss the status of the South Lake County proposed trail. COUNCIL MEMBER COLE'8 REPORT LAKE COUNTY COMMUNITY ACTION AGENCY Council Member Cole reported that he had been elected Chairman of the Lake County Community Action Agency for the coming year. Congratulations were given Council Member Cole by the other Council Members and City Officials. Mr. Cole also introduced Leslie Floyd of the Macedonia Church of God in Christ and a number of young church members who were present to observe city government in action. ® • CITYOF CLERMONT 1VIINUTES REGULAR COUNCIL MEETING FEBRUARY 26, 1991 PAGE -3- VISITORS WITH BUSINESS PEGGY DURAND - LEASE RENEWAL FOR CITY OWNED BUILDING LOCATED AT 797 WEST MINNEOLA AVENUE City Manager Saunders reported that Mrs. Durand had requested to renew her lease for the city owned building located at the corner of Eight Street and Minneola Avenue. The original lease agreement was for two years with an option for renewal for an additional period of twenty-four (24) months and provides for a renegotiated monthly rental fee. Currently and for the past two years, Mrs. Durand has been paying $250 per month for use of the building. She has made numerous improvements to the interior of the building and is requesting that the lease be renewed at the same fee of $250 per month. 91-030 A MOTION WAS MADE BY COUNCIL MEMBER DIIPEE AND SECONDED BY COUNCIL MEMBER COLE TO RENEW THE LEASE FOR ONE YEAR AT A RATE OF $250 PER MONTH. Under discussion of the lease agreement, Mrs. Durand questioned the renewal for only one year at a rate of $250 per month. After some discussion, it was the consensus of Council to extend the lease to two years and to renegotiate the monthly fee for the second twelve months period. Council Members Dupee and Cole then withdrew their respective 91-031 motion and second and A MOTION WAS MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO RENEW THE LEASE FOR A PERIOD OF TWO YEARS WITH THE MONTHLY FEE OF $250 TO BE RENEGOTIATED AFTER THE FIRST YEAR. HERBERT ROGERS - REQUEST FOR A VARIANCE FROM THE DRIVEWAY REQUIREMENTS TO ALLOW ADDITIONAL DRIVEWAY AT 1641 EAST AVENUE Mayor Pool reported that Mr. Rogers' request for a variance from our driveway requirements to allow a circular driveway in front of his home had been withdrawn because a solution not requiring a variance had been worked out. BOB WADE - DISCUSSION OF REQUEST FOR BILLBOARD ON PROPERTY NOW UNDER A CONDITIONAL USE PERMIT Mr. Wade appeared before the Council to discuss the interpretation of his Conditional Use Permit regarding the fill project east of Quincy's Restaurant. Mr. Wade stated he would like to place a billboard on the property, but one of the conditions of his CUP states that no other use shall be allowed on the property other than the permitted excavation. City Manager Saunders stated that Mr. Wade wanted to clarify "no other use" as to whether this should or should not include signs. City Attorney Baird stated that he had discussed this matter with City Manager Saunders and he was in agreement with Mr. Saunders that "no other use" included off-site signs or billboards. If Mr. ® • CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING FEBRUARY 26, 1991 PAGE -4- Wade wants to erect a billboard on the property, an amendment to his Conditional Use Permit will be required. City Manager Saunders stated that under the present sign ordinance, billboards were allowed only on undeveloped, vacant property and if a billboard is erected, it would have to be removed upon development of the property. Ray Mecanick, a local sign painter who was present in the audience, stated that he was not aware of this requirement. Mr. Wade stated that he wished to erect a billboard for Quincy's on the part of the site that was not excavated and that another off-site sign was already present on the site. City Manager Saunders stated that he was not aware that the existing billboard had been erected on the property covered by the CUP. Much discussion concerning off-site signs versus on-site signs 91-032 ensued, and A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED STATING THAT IT WAS THE COUNCIL'S OPINION THAT AN OFF-SITE SIGN IS COVERED BY A CONDITIONAL USE PERMIT WHEN DEVELOPMENT BEGINS AND IS TO BE CONSIDERED AN EXPANSION OF AN EXISTING CONDITIONAL USE PERMIT. Council Member Turville stated that the matter of off-site signs needed to be covered in Conditional Use Permit process and the mention of signs should be included in the process of applying for a Conditional Use Permit. It was also pointed out that if an amendment to the CUP was requested, it would be the Staff's position to recommend denial of the amendment based on the policy in our Comprehensive Plan that has been submitted to the DCA which states that no additional billboards will be allowed within the city limits. UNFINISHED BUSINESS CLERMONT BEAUTIFICATION COMMITTEE - RESOLUTION #704 City Manager Saunders explained that Resolution #704 would establish the Clermont Beautification Committee as an advisory group to the City Council and provide for officers and public meetings. The members who will serve on this committee are interested in citywide beautification as opposed to the parks and recreational activities of those who will serve on the Parks and Recreation Board. City Manager Saunders further stated that Karen Turville, Oakley Seaver and Carole Wayte had requested appointment to the committee. 91-033 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION #704 ESTABLISHING THE CLERMONT BEAUTIFICATION COMMITTEE. Mayor Pool then appointed Karen Turville, Oakley Seaver and Carole Wayte to the Clermont Beautification Committee. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING FEBRUARY 26, 1991 PAGE -5- PERSONNEL POLICY - RESOLUTION X705 • Each Council Member previously received a draft copy of the Personnel Policy as discussed with the Council at a Workshop held February 19, 1991. The draft copy included the changes that were recommended by the Council at that meeting. A brief discussion of some of the changes ensued and those present who wanted to know the changes in detail were asked to stop by Finance Director Van Zile's office to review them with him. Ed Ivey, who was present in the audience and is the Assistant Fire Chief for the City, asked if he could have a copy of the policy. He was advised that they would be available to all city employees by the end of March. 91-034 There being no further discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION #705 ADOPTING A REVISED PERSONNEL POLICY FOR THE CITY OF CLERMONT. The Resolution was read by title only by Mayor Pool. CENTER LAKE City Manager Saunders reported that for the past several months options for cleaning up Center Lake had been discussed and quotes for harvesting the vegetation in the lake received. Also, the Lake Water Authority has indicated that they would be willing to spray the lake with Sonar for weed removal if the Council chooses to use this method of weed removal. At this time due to the low water level in the lake, City Manager Saunders stated he would recommend harvesting the vegetation to a depth of between 5' and 6'. The vegetation would then be removed from the lake, and after a period of time to see what affect this has on the lake, a decision on whether or not to use a herbicide can be made. The lowest quote received for the harvesting was $1,900 from Scott Wolfer of Aquatic Plant Materials Removal. 91-035 After some discussion of the options available, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO APPROVE HARVESTING THE VEGETATION IN CENTER LAKE IN THE AMOUNT OF $1, 900 WITH A BUDGET AMENDMENT IN THAT AMOUNT AND PAYMENT COMING FROM GENERAL FUND RESERVES. City Manager Saunders also reported that the City would receive additional grass carp for the lake under a new permit being issued by the Department of Natural Resources Game and Fresh Water Fish Commission. CITY MANAGER EMPLOYMENT AGREEMENT City Manager Saunders reported that the provisions of his contract provide for negotiating a renewal of the contract sometime in the year prior to its expiration date. The contract will expire in May of 1991 and he requested renewal of the contract for an additional three year period. The conditions of the contract were CITYOF CLERMONT MINUTES REGULAR COUNCIL MEETING FEBRUARY 26, 1991 PAGE -6- reported to be the same except for a new expiration date. Mayor Pool commended City Manager Saunders for the fine job he is performing for the City and the other Council Members concurred with his praise for a job well done. 91-036 A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ENTER INTO THE THREE YEAR EMPLOYMENT CONTRACT WITH WAYNE SAUNDERS. There being no further business or discussion, the meeting adjourned at 8:50 p.m. obert A. Pool, Mayor Attest: E. Van 'le, City Clerk