Loading...
02-19-1991 Workshop Meeting• CITYOF CLERMONT MINUTES WORKSHOP MEETING FEBRUARY 19, 1991 A Workshop Meeting of the City Council of the City of Clermont was held on Tuesday, February 19, 1991 in the Council Chambers. The meeting was called to order at 6:00 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole and Council Member Norquist. Other City Officials present were City Manager Saunders and Finance Director Van Zile. Also present were Jim Stroll of Strollo Architects, Inc. and Jack Sargent. POLICE DEPARTMENT EBPANSION PROJECT City Manager Saunders explained to the Council that Mr. Strollo was in attendance to present an overview of the space needs analysis and the conceptual plans for the Police Department expansion project. Mr. Strollo presented a synopsis of the methods used in determining the space needs while referring to several charts he had prepared and displayed for the presentation. Those present were given a handout showing the square footages for the different departments and the estimated cost. Council Member Dupee arrived at approximately 6:10 p.m. and was given a packet of information being discussed. Bob Smith and Terri Coole also entered the meeting at this time. . Mr. Strollo continued with his presentation/discussion of the space needs analysis and the conceptual plans, and indicated an estimated cost at this point of approximately $500,000 for the project. City Manager Saunders explained that approximately $1.2 million was budgeted in the Building Fund, which originally was earmarked for three (3) projects; including the Police Department expansion, the Public Works Department building and City Hall. Mr. Saunders further explained that the Police Department's space needs analysis showed that the City needs much more space than originally thought, which raises the estimated cost of the project. He continued that in light of this information, in all likelihood the estimated cost for the expansion of the Public Works facility will be more than the original budget set two years ago for that project, and it could be concluded that very little money will be left in the Building Fund for the City Hall project without obtaining funding from some other source. At this point in the discussion, Council Member Turville asked Mr. Strollo if he had made a comparative analysis of building and long term maintenance costs for a two story structure as opposed to the one story building being proposed. After considerable discussion, it was the consensus of Council that Mr. Strollo prepare the requested comparative analysis and continue with his conceptual plans for the building. He was directed to produce elevations for the building to give the Council an idea of what the outside of the structure might look like. City Manager Saunders was directed to begin negotiations on a contract with Mr. Strollo for the detailed design stage of the project. ® • CITY OF CLERMONT MINUTES WORKSHOP MEETING FEBRUARY 19, 1991 PAGE -2- JOINT WORKSHOP MEETING WITH MINNEOLA CITY COIINCIL At 7:30 p.m. a ten minute break in the meeting occurred. At approximately 7:40 p.m. the meeting resumed with the Council Members from the City of Minneola joining the meeting. Mayor Pool had each Council Member from the respective cities introduce themselves. Following the introductions, Mayor Pool welcomed the City of Minneola Council and gave a short explanation of the purpose of this meeting stating that it was felt there were projects and services that could be combined between the two cities that would be mutually beneficial. Mayor Pool then introduced City Manager Saunders who explained that Mayor Griffith of Minneola and he had discussed the possibility of combining services between the two cities, the major one being sewer service for the City of Minneola. Mr. Saunders explained that the City of Clermont would be making decisions in the near future on how to serve the newly annexed eastern area of the City, and most likely a new sewage treatment plant will be built to serve that area. Mr. Saunders further stated that he believed service for the City of Minneola could be included in those plans. Considerable discussion ensued regarding such topics as billing, construction costs, and operation and maintenance costs. Mr. Saunders explained to those present that these types of questions would have to be answered at a later date because the purpose of tonight's meeting was to find if there was a consensus between the two cities for the City of Clermont to provide sewer service to the City of Minneola. Mr. Saunders continued by stating that this was only the first step toward the possibility of the two cities working together and construction and maintenance costs, etc. would have to be researched and studied before any final arrangements could be made. After some further discussion, it was the consensus of the Councils that additional information regarding grants, method of payments and funding for a project that would include the City of Minneola in the City of Clermont's future treatment plant expansion plans be gathered. The Councils will meet again after the pertinent data has been obtained. Mayor Pool stated that he believed that it would be a very positive step for the two communities to work together in this area, and it might be mutually beneficial to work in other areas such as public safety and garbage collection in the future. The Minneola Council left the meeting at approximately 8:30 p.m. The Clermont City Council then took a short recess and the meeting resumed at 8:40 p.m. Finance Director Van Zile, Bob Smith and City Manager Saunders then reviewed with the Council the proposed City of Clermont revised Personnel Policy. Each Council Member was given a copy of the • CITY OF CLERMONT 1VIINUTES WORKSHOP MEETING FEBRUARY 19, 1991 PAGE -3- latest draft of the policy, including underlined changes. Each of the proposed changes were reviewed with the Council. After review of the changes, it was the consensus of Council that the only change to the draft Personnel Policy be that the proposed triple time pay on holidays be reduced to two and one-half time pay for overtime on holidays. Council Member Cole left the meeting at 9:50 p.m. City Manager Saunders then explained that the City would like to use decorative pavers for the eight foot wide area around the concession building at the new park rather than pour concrete. Mr. Saunders explained the cost difference and approximately $1,000 would be spent over and above the cost of concreting the area. The cost difference between first and second quality pavers was also explained. It was the consensus of Council that first quality pavers should be used. City Manager Saunders stated that he would like to get the project moving and final Council approval could be given at a Council Meeting. CIRCUS REQUEST The next item discussed was a request from Joe Wiebush asking if a small circus presenting a religious theme could be set up in the parking lot of the Lutheran Church on Highway 50 for a one day performance. Mr. Wiebush personally knows the owners/operators of the circus. It was the consensus of Council that this would not pose a difficulty and they had no problem with City Manager Saunders giving Mr. Wiebush permission to hold the circus in the parking lot for one day. WILLOWS DRIVE STATUS City Manager Saunders then reviewed with Council the status of Willows Drive becoming a city street. Mr. Saunders stated that some of the residents of the development, as well as Sun Bank had approached the City with the possibility of taking over Willows Drive as a city street. They had asked for a cost estimate to bring the street up to city standards, which is a requirement prior to the City taking over the street. City Manager Saunders then asked the Council if the City should pay the cost for the study. It was suggested that the City approach Sun Bank to see if they would split the cost with the City for the engineering study to arrive at an estimated cost for the project. There being no further discussion, t etin ad' ned at 10:20 p.m. Robert A. Pool, Mayor Attest: v s ph E. Van Z' e, City Clerk