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10-23-1990 Regular Meeting• CITYOF CLERMONT ~~~~~~ REGULAR COUNCIL MEETING OCTOBER 23, 1990 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, October 23, 1990 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Dupee and Council Member Norquist. Other City Officials present were City Manager Saunders, Finance Director Van Zile, City Attorney Baird and Planning Director Harker. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the meeting held September 25, 1990 were approved as presented. REPORTS CITY MANAGER SAUNDERS' REPORT HEALT$ DEPARTMENT NOTICE A notice from the Lake County Health Department was read concerning the mosquito problem and urging the City to adopt an early time for Halloween trick-or-treating. Much discussion ensued concerning the problem. Mayor Pool mentioned that the Chamber of Commerce was sponsoring a Halloween Party at Jenkins Auditorium on Saturday, October 27, 1990 from 5:00 to 7:00 p.m. Council Member Dupee stated that Groveland and Mascotte had adopted the hours of 4:30 - 6:30 for trick-or- treating. After some further discussion, it was the consensus of Council to have a notice made and sent to the schools urging parents to take their children trick-or-treating between the hours of 3:30 and 5:30 p.m. on Wednesday, October 31, 1990. CHRISTMAS PARADE It was reported that the Chamber of Commerce was planning a Christmas Kick-off Week with a parade scheduled for Saturday, December 1, 1990 at 11:00 a.m. The parade route will follow Montrose Street, down to the lake and disperse at Jaycee Beach. After the parade Montrose Street will be blocked off between Seventh and Eighth Streets and food and crafts booths will be set up. Crafts will also be displayed in Jenkins Auditorium. In the evening or earlier, depending on the mosquito problem, the Light Up Clermont program will be held with a combined choir and caroling. Crafts will also be displayed on Sunday from noon to 5:00 p.m. It was the consensus of Council that if the mosquito problem still persisted, the City would cancel the evening program. It was suggested that the City contact Lake County Mosquito Control to see if extra spraying could be done prior to the event. • CdTYOF CLERMONT ~~~T~~ REGULAR COUNCIL MEETING OCTOBER 23, 1990 PAGE -2- 90-224 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ALLOW THE CHAMBER OF COMMERCE TO CLOSE OFF MONTROSE STREET BETWEEN SEVENTH AND EIGHTH STREETS FOR THE CHRISTMAS PARADE AND RELATED EVENTS. CHRISTMAS LIGHTS It was reported that it had been arranged with Florida Power to wire the light poles for additional Christmas decorations. City Manager Saunders stated that he would like to have poles on Eighth Street from Center Lake to Montrose Street and the poles located on Montrose Street between Seventh and Eighth Streets prepared for the decorations and to proceed with ordering the additional lighted decorations. $5,000 was budgeted for decorations and wiring. City Manager Saunders then stated that if there were no objections, he would like to proceed with the project. 90-225 AFTER A BRIEF DISCUSSION, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NOROIIIST AND UNANIMOUSLY CARRIED AUTHORIZING CITY MANAGER BAUNDERB TO PURCHASE THE ADDITIONAL DECORATIONS AND PREPARE THE LIGHT POLES FROM THE $5,000 BUDGETED FOR THE PROJECT. PALATLARAHA RECREATION AREA It was reported that the street lights for the park had been installed and were on a timer. The retaining wall has been completed except for one section, and the area where the concession stand will be constructed has been back-filled. The City is now ready to proceed with the construction of the building with labor being donated by area contractors. It was further reported that $20,000 was left in the park fund and the City will have to buy construction materials at an estimated cost of $25,000, which will put the project over-budget and would require a budget amendment. Quotes have been obtained and Council Member Norquist has people lined up to work. City Manager Saunders then asked Council permission to proceed with the construction of the concession building. 90-226 A MOTION WAS MADE BY COIINCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER TURVILLE AND ONANIMOUSLY CARRIED TO PROCEED .WITH THE CONSTRUCTION OF THE CONCESSION BUILDING AT THE PALATLARAHA RECREATION SITE AT AN ESTIMATED COST OF $25,000. WORKSHOP MEETING City Manager Saunders stated that he would like to hold a Workshop Meeting on Tuesday, October 30, 1990. After a brief discussion, it was the consensus of Council to hold the meeting on Thursday, November 1, 1990 at 6:30 p.m. in the City Hall Conference Room. SPECIAL COUNCIL MEETING City Manager Saunders stated a Special Council Meeting was needed to canvass the ballot after the November 6, 1990 General Election. • CITY OF CLERMONT ~~~~~~ REGULAR COUNCIL MEETING OCTOBER 23, 1990 PAGE -3- It was the consensus of Council to hold the meeting at 8:30 a.m. on Wednesday, November 7, 1990. REQUEST TO WAIVE FEE FOR USE OF JENRINS AUDITORIUM City Manager Saunders reported that he had received a request from Ruby Wilburn of Total Women of America requesting that the rental fee for Jenkins Auditorium be waived so they might feed the needy of the area on Thanksgiving Day. Last year the organization fed 150 people. 90-227 A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST. SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOIISLY CARRIED TO WAIVE THE RENTAL FEE FOR TOTAL WOMEN OF AMERICA ON THANKSGIVING DAY. LEAGUE OF CITIES As the City's Voting Delegate, Council Member Dupee presented a brief informational report on the Annual League Convention held in Orlando recently. The emphasis of the conference was placed on the League's work to inform the voters to vote Yes on Amendment 3. Posters and an informational tape are available to anyone wanting to use it. A certificate was presented to the City of Clermont for its innovative idea to rid Center Lake of Muskovy Ducks. The Lake County League of Cities was honored for contributing $1,000 to the Home Rule Committee for use to publicize voting Yes on Amendment 3. It was noted that the money was raised from the League's Exhibitors' Night, and did not come from taxpayers' money. It was also noted that many cities had city pins to trade or give away at the Convention, and it might be nice for Clermont to have one. They could be sold and money raised to help the Fire Department. Mr. and Mrs. England, who were present in the audience, were acknowledged and thanked for their offer to buy ceiling fans for Jenkins Auditorium. City Manager Saunders stated that this item would be discussed at the November 1, 1990 Workshop. COUNCIL MEMBER NORQUIST'S REPORT Council Member Norquist stated that he had talked to Assistant Fire Chief Ed Ivey concerning a budget amendment for the Fire Department. City Manager Saunders stated that this matter would also be discussed at the Workshop. MAYOR POOL'S REPORT Mayor Pool urged those present to vote yes for expanded phone service on the ballots which will be sent out by United Telephone System on November 21, 1990. He also urged those present to vote in the upcoming city election. PROCLAMATION Mayor Pool read the Proclamation in its entirety and proclaimed the week of October 20 - 28, 1990 as Red Ribbon Week in Clermont. It was explained that Red Ribbon Week is a national event which calls for all Americans to show their support for a drug free nation by .. ~ • CITYOF CLERMONT ~~~~~~ REGULAR COUNCIL MEETING OCTOBER 23, 1990 PAGE -4- wearing a red ribbon or displaying a red ribbon in a•prominent place. All City Officials were wearing red ribbons to show their support of~the program. VISITORS WITH BUSINESS Mr. Philip Toppo was present to answer any questions concerning his request for a permanent open air sales permit to set up a hot dog stand at 1440 Bloxam Avenue, which is the location of Don's Chain- O-Lakes Auto Parts store. City Manager Saunders stated that he could approve the open air sales permit for only thirty days and Mr. Toppo was requesting a permanent permit. It was further stated that it appeared traffic would not be a problem at the site, but the question to be answered was if the City wanted to allow street food vendors to operate within the city limits of Clermont. Mayor Pool called for comments and Nilsa Whitehead stated that she was opposed to the request, particularly on a permanent basis. Mayor Pool stated that such operations might become undesirable, but the City could put a time frame on the operation to see how it will work out. It was also suggested that perhaps such operations could be franchised and the number of vendors limited in this manner. Council Member Turville cautioned that he believed the city would not want its rights-of-way covered by food vendors. He further stated that he believed sponsorship at a designated location would be a better method of operation, and if this permit was granted, the City should have time to review the operation to see if it was causing any problems. 90-228 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO ALLOW MR. TOPPO TO OPERATE HIS HOT DOG STAND AT 1440 BLOXAM AVENUE ON A SIX MONTHS TRIAL.BASIS. AT THE END OF THE SIR MONTHS THE OPERATION WILL BE EVALUATED FOR ANY PROBLEMS. UNFINISHED BUSINESS PROPERTY PURCHASE __ City Manager Saunders summarized the negotiations on the property as follows: This item was tabled from the previous Council Meeting. The appraisal report indicated a market value of $46,500 for the property. Mr. Randall placed an asking price of $55,000 on the property, and the City submitted a contract, subject to Council approval, to Mr.•Randall in the amount of $45,000. He then countered with a offer to sell the property for $50,000 or a price of $48,500 if he would be allowed to remain in the house for six months following the sale of the property. Mr. Saunders then asked for Council direction as how to proceed from this point in the negotiations. 90-229 After a brief discussion of what has transpired, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND • CITY OF CLERMONT ~~V~~~ REGULAR COUNCIL MEETING OCTOBER 23, 1990 PAGE -5- UNANIMOUSLY CARRIED TO COUNTER OFFER WITH THE APPRAISAL PRICE OF 546,500 AND TO ALLOW MR. RANDALL TO REMAIN ON THE PREMISES FOR SIB MONTHS FOLLOWING THE SALE OF THE PROPERTY. FINAL READING OF ORDINANCE 229-M It was explained that this ordinance was required in order for the City to be eligible for the Community Development Block Grant it will be making application for. Stephen Weeks of Fred Fox Enterprises, the consulting firm handling the application, was present to answer questions regarding the ordinance and the other resolutions and policies that must be adopted in order to be eligible for the grant. Mayor Pool read the ordinance by title only and called for comments from those present. Pat McCaffrey, a resident and rental property owner in Clermont, asked for an explanation of the Section 3 exemptions and asked for clarification of the definition of single family home in the requirement and the requirement that states that if you are in violation of Section 4 of the ordinance you cannot put a for rent sign out. Mr. Weeks explained that if you owned, including your own home, three properties or less the ordinance did not affect the property owner. The intent of the ordinance is to ensure fair housing from those who own more than three properties. The ordinance means that the City of Clermont affirms and agrees to the Federal Fair Housing standards, which brings the requirements to the local level. Mark Edwards asked what if you had no intention of renting to handicapped people, then he could not advertise his property for rent. Mr. Weeks stated that if the handicapped did not require special facilities then it would apply. City Attorney Baird then explained that the Federal Housing standards were already in place, but the ordinance provides for local level administration and hearings before any situation would get out of hand. Ed Whitehead asked who would enforce the ordinance requirements. Mr. Weeks stated that there was the option to keep it at the local level or to pass enforcement on to the state level. The City Council could appoint a Housing Board or pass it on. In this manner, the City can be as involved as it wants to be in housing discrimination cases. City Manager Saunders stated the City was not creating a new law, but bringing State and Federal laws already in effect down to the local level. After some further discussion and questions regarding Senior 90-230 Citizen Housing, which is covered under F.S. 760.0, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST. SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE 229-M. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. CITY OF CLERMONT A'III~TUTES REGULAR COUNCIL MEETING OCTOBER 23, 1990 PAGE -6- NEW BUSINESS RESOLUTION #693 • Mr. Weeks recommended that passage of this resolution be tabled until the City reviews the completed application. 90-231 A MOTION WAS MADE BY_COUNCIL MEMBER TURVILLE. SECONDED BY COUNCIL MEMBER NOROUIST AND UNANIMOUSLY CARRIED TO TABLE RESOLUTION #693. RESOLUTION #694 It was explained that this resolution would adopt an Affirmative Action Plan for the City, and Mayor Pool read the resolution by title only. City Manager Saunders stated that Section 3 of the 1968 Housing and Urban Development Act provides a mechanism whereby a municipality that uses grant money or any federal or state funds to go out for bid to affirmatively or aggressively attempt to solicit minority businesses or contractors to fulfill the obligations. If a contractor hires locally, the City will ask him to attempt to hire minorities. Mayor Pool called for comments and Mark Edwards stated that he favored small businesses and Affirmative Action. 90-232 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER NOROUIST AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION #694 ADOPTING AN AFFIRMATIVE ACTION PLAN FOR THE CITY. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. RESOLUTION #695 City Manager Saunders explained that this resolution would adopt a Community Development Plan for the City, which identifies long and short term goals for community development. He further stated that the City was already doing this and Resolution #695 was a broad based, generic type development plan. Mayor Pool called for comments and no one spoke. 90-233 There being no discussion, A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST. SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION #695. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. COMMUNITY DEVELOPMENT BLOCK GRANT POLICIES Mayor Pool stated that these were Policy Statements that must be adopted. One is a Complaint and Grievance Procedure dealing with awarding of the grant to individual recipients and the second is the General Displacement Plan which is required in the event that the housing being rehabilitated would cause the owner to be displaced. • CITYOF CLERMONT 1VIINU~ES REGULAR COUNCIL MEETING OCTOBER 23, 1990 PAGE -7- City Manager Saunders stated that wording in item #3 of the Complaint and Grievance Procedure needed to be changed from the word "Mayor" to "City Manager" because the City of Clermont was not a strong mayor type of government. Mayor Pool called for comments and there were none. 90-234 A MOTION WAS MADE BY COUNCIL MEMBER NOROUIST. SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ADOPT THE COMPLAINT AND GRIEVANCE PROCEDURE AS AMENDED CHANGING THE WORD MAYOR TO CITY MANAGER IN ITEM ~3. 90-235 A MOTION WAS THEN MADE BY COUNCIL MEMBER NOROUIST. SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED ADOPTING THE DISPLACEMENT PLAN. To update the Council on the Community Development Block Grant Task Force's activities, Mr. Saunders stated that the City had received fifty-three pre-applications for the grant. The committee at their meeting held October 22, 1990, had chosen and prioritized 36 of the pre-applicants. The grant will provide assistance to approximately 31 families. BID AWARD Each Council Member was given bid summaries for the copy and fax machines for the Police Department. Finance Director Van Zile recommended purchasing the copy machine from the low bidder, Monroe Business Systems, in the amount of $4,880. In explanation, Mr. Van Zile stated that a similar machine was purchased for City Hall last year and the Staff is very well pleased with the machine and service provided by Monroe. 90-236 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NOROUIST AND UNANIMOUSLY CARRIED TO AWARD THE BID TO THE LOW BIDDER, MONROE BUSINESS SYSTEMS IN THE AMOUNT OF $4,880 FOR A MONROE RL-932 COPY MACHINE. Mr. Van Zile then recommended that the bids for the facsimile machine be rejected due to the discrepancy between the lowest bid and the amount of $715 budgeted for the purchase. Mr. Van Zile stated the City will look at the State Contract for fax machines, as well as other sources. 90-237 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO REJECT ALL BIDS FOR A FACSIMILE MACHINE. THE CITY WILL THEN LOOK FOR THE BEST. SOURCE TO PURCHASE A MACHINE FOR THE AMOUNT OF MONEY BUDGETED. ELECTION BOARD Mayor Pool explained that the City needed to appoint the Election Board for the November 6, 1990 General Election. The Board will consist of the same people as the County. Mayor Pool then read the list of appointees. CITY OF CLERMONT 1VIINUTE~ REGULAR COUNCIL MEETING OCTOBER 23, 1990 PAGE -8- • 90-238 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE. SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOIISLY CARRIED TO APPOINT THE FOLLOWING PEOPLE TO THE ELECTION BOARD: PRECINCT 15 - MILLARD COGGSHALL. FLORENCE HERDA. PAT MEYER. FRANCES OSWALT. ANN PITT. BURNELL SCHUSTER. ELLA MAE SHELDON. BEATRICE WHITTLEY. AND HELEN WATERSON; AND IN PRECINCT 38 - LEWIS CAMPBELL. CHESTER BROWN, GENEVIEVE COGGSHALL. MIRIAM JOHNSON. DAVID LOFGREN. WILLIAM MILLER, DREW RAMBO AND MARTHA RAMBO. There being no further business or discussion, the meeting adjourned at 9:10 p.m. Robert A. Pool, Mayor Attest: h V Z le, City Clerk 0