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09-12-1990 Special Meeting® • CITYOF CLERMONT MIlOTtJTES SPECIAL COUNCIL MEETING SEPTEMBER 12, 1990 A Special Council Meeting for the first public hearing of the proposed budget was held Wednesday, September 12, 1990 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Dupe e, Council Member Norquist, and Council Member Cole. Other City Officials present were City Manager Saunders, Finance Director Van Zile and Deputy City Clerk Brandt. PUBLIC HEARING RESOLUTION NO. 678 - TENTATIVE MILEAGE RATE It was explained that Florida Statutes require that the first item to be discussed was the percentage increase in the millage over the rolled-back rate necessary to fund the proposed budget and the specific purposes for which ad valorem tax revenues were being increased. It was further explained by Mayor Pool that the proposed millage rate was 2.729 which represents a 14.4$ increase over the rolled- back rate. Mayor Pool then read the resolution in its entirety and called for comments. No one spoke concerning the proposed millage rate. 90-173 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION #678 ADOPTING A MILEAGE RATE OF 2.729 FOR FISCAL YEAR 1990-1991 FOR THE CITY OF CLERMONT. 1990-91 FISCAL YEAR BUDGET RESOLUTIONS RESOLUTION NO. 679 - TENTATIVE GENERAL FUND BUDGET Mayor Pool explained that this Resolution would adopt the tentative budget for the General Fund which provides for the basic tax supported services of the City, which include police and fire protection, maintenance of streets and sidewalks, parks and recreation, fleet maintenance, street lights, animal control, legal services and administration. Also included in this fund are monies for special activities such as the library and recreation and beautification projects. It was further explained that the proposed General Fund Budget included total revenues of $2, 054, 718, which is an increase of 6.4$ over last year, with proposed expenditures of $2,063,524, or an increase of 4.7$ over last year's budget. Mayor Pool then read the Resolution by title only and called for comments f rom those present. No one spoke in favor of or in opposition to the tentative General Fund Budget. . ~ • CITY OF CLERMONT 1VII1~ILTTES SPECIAL COUNCIL MEETING SEPTEMBER 12, 1990 PAGE -2- 90-174 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY. COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION #679 ADOPTING THE GENERAL FUND BUDGET t'"UK 1''154AL YL:FI BY MAYOR POOL. RESOLUTION NO. 680 - TENTATIVE INFRASTRUCTURE FUND BUDGET It was explained that this was the one cent sales tax which was adopted and will generate prof ected revenues of $330, 800 for next year, with proposed expenditures of $345,500. The fund will be used to repay the previously approved loan for the Palatlakaha Recreation Area, the Police Department expansion, the Public Works facility, and City Hall, as well as provide annual funds for other infrastructure needs. Mayor Pool then read the Resolution by title only and called for comments from those present. There were none. 90-175 A MOTION WAS THEN MADE BY COUNCIL_MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION #680 ADOPTING THE INFRASTRUCTURE FUND BUDGET FOR FISCAL YEAR 1990-1991. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. RESOLUTION NO. 681 - TENTATIVE PALATLARAHA RECREATION AREA FUND BUDGET It was explained that this fund, which was established last year, accounts for the development of the Palatlakaha Recreation Area. The Resolution was read by title only by Mayor Pool and he then called for. comments. No one spoke concerning the Resolution. 90-176 A MOTION WAS MADE BY COUNCIL_MEMBER DUPEE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION #681 ESTABLISHING THE PALATLARAHA RECREATION AREA FUND BUDGET FOR FISCAL YEAR 1990-1991. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. RESOLUTION NO. 682 - TENTATIVE BUILDING CONSTRUCTION FUND BUDGET Mayor Pool explained that this fund was established last year to account for the proposed projects, which include our new Public Works facility, expansion of the Police Department building and remodeling or relocation of City Hall. Mayor Pool read the Resolution by title only and then called for comments. As before, no one spolce. .. • CITY OF CLERMONT ~~~~~s SPECIAL COUNCIL MEETING SEPTEMBER 12, 1990 PAGE -3- 90-177 A MOTION WAS THEN MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER DIIPEE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION #682. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. RESOLUTION NO. 683 - TENTATIVE UTILITY FUND BUDGET It was explained that this fund provides for the City's water and sewer services to approximately 3, 000 customers. The revenues and transfers-in total $1,223,500, with proposed expenditures budgeted at $1, 149, 286. Mayor Pool then read the Resolution by title only and called for comments. There were none. 90-178 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION #683. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. RESOLUTION NO. 684 - TENTATIVE STORMWATER UTILITY FUND BUDGET It was explained that this was a new fund to be established to provide for stormwater management. A proj ected revenue of $93, 500 will be generated from a $3.00 per month charge for each equivalent residential unit charged to all properties in the City. Mayor Pool then read the Resolution by title only and called for comments. There were none. 90-179 A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION #684 ADOPTING THE STORMWATER UTILITY FUND BUDGET FOR FISCAL YEAR 1990-1991. THE RESOLUTION WAS READ BY '1'11'LP: UNLY HY MAYOR POOL. RESOLUTION NO. 685 - TENTATIVE SANITATION FUND BUDGET Mayor Pool explained that the Sanitation Fund provides for garbage and trash collection, composting, and recycling. Revenues are projected to be $464,400 and expenditures are proposed at $472,162. It was also explained that it was necessary to increase the monthly rate from $12.50 to $14.50 due to the County increase in tipping fees from $12 per ton to $40 per ton. Mayor Pool read the Resolution by title only and called for comments. No one spoke in favor of or in opposition to the Resolution. • CITYOF CLERMONT M~UT~i~ SPECIAL COUNCIL MEETING SEPTEMBER 12, 1990 PAGE -4- 90-180 A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO TENTATIVELY ADOPT RESOLUTION #685 ESTABLISHING THE SANITATION FUND BUDGET FOR FISCAL YEAR 1990-1991. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. RESOLUTION NO. 686 - TENTATIVE CEMETERY PERPETUAL CARE FUND BUDGET It was explained that all sales proceeds of cemetery lots are deposited into this restricted fund which was designed to provide funding for perpetual care and maintenance of the cemetery. Projected revenues for next year are $22,000 with $13,000 being transferred from this fund to the General Fund for cemetery upkeep and maintenance. Mayor Pool read the Resolution by title only and then called for comments. No one spoke in favor of or in opposition to the Resolution. 90-181 A MOTION WAS MADE BY COUNCIL MEMBER COLE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED BY ROLL CALL .VOTE TO TENTATIVELY ADOPT RESOLUTION #686 ESTABLISHING THE CEMETERY PERPETUAL CARE FUND BUDGET FOR FISCAL YEAR 1990-1991. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. CITIZEN COMMENT Mr. James Jordon, who lives at 1406 West Avenue, asked the Council if something could be done when a heavy rain storm occurs and the water running down the hill on Magnolia Street backs up, jumps the curb and floods his kitchen. Mr. Jordon continued by stating that it appeared the water retention area at the end of the street could not handle heavy rains and did not drain effectively. Mr. Saunders stated that he knew of the problem, but thought it had been remedied. He stated that he would look into the problem for Mr. Jordon to see what could be done. ROOF BID - JENRINS AUDITORIUM City Manager Saunders reported that the shingles in the options were GAF Timberline shingles that look like wood with a bid of $11,490. Hand split shake shingles like the ones now on the roof are specified in the amount of $19,485 (Base Bid C). It was also reported that the roof coating was called "Karnac" with a 5-7 year warranty. Council Member Norquist, a builder by profession, stated that he was familiar with these items. After some discussion of the options, it was the consensus of Council to go with the shake shingles. CITY OF CLERMONT ~~V~~~ SPECIAL COUNCIL MEETING SEPTEMBER 12, 1990 PAGE -5- 90-182 After some further discussion of the roof project, A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER COLE FIRE HYDRANT City Manager Saunders stated that concern had been expressed that there was no fire hydrant north of Highway 50 between Lake Avenue and Fifth Street necessitating laying fire hose across Highway 50 should a fire occur. The closest hydrant is at Fifth and Broome Streets and more than 800' of hose would have to be used in order to reach a fire in the subject area. The City Manager explained that to place a hydrant at the intersection of Fourth Street and Highway 50 would require approximately 800' of 6" water main and a crossing at Fifth and Broome Streets. The approximate cost of the extension would be $12,000 on a change order for Wimmer Construction. 90-183 After some further discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER COLE AND UNANIMOUSLY CARRIED TO HAVE WINNER CONTRACTING INSTALL A FIRE HYDRANT AT FOURTH STREET AND HIGHWAY 50 AND APPROXIMATELY 800' OF 6" WATER MAIN AT A COST OF $12,000. THIS AMOUNT WILL BE ADDED TO THE CURRENT WINNER CONTRACT BY A CHANGE ORDER. PUBLIC COML-~4:NTS Nilsa Whitehead requested help with watering the Willow trees at Center Lake, which need to be watered daily until established, while Sterling Frye was on vacation. City Manager Saunders stated that he would have the city crew water the trees. There being no further business or discussion, the meeting adjourned at 8:20 p.m. l] _ _ Robert A. Pool, Mayor Attest: s p E. Van 1 City Clerk It was mentioned that while the shake shingles were removed, lighting should be added to the exterior of the building. City Manager Saunders stated that he would check into this.