09-11-1990 Regular Meeting® ~•
CITYOF CLERMONT
MINU~E~
REGULAR COUNCIL MEETING
SEPTEMBER 11, 1990
A Regular Meeting of the City Council of the City of Clermont was
held Tuesday, September 11, 1990 in the Council Chambers. The
meeting was called to order at 7:30 p.m. by Mayor Pool with the
following Council Members in attendance: Mayor Pro Tem Turville,
Council Member Norquist, Council Member Dupee and Council Member
Cole. Other City Officials present were City Manager Saunders,
City Attorney Baird, Finance Director Van Zile, Planning Director
Harker, and Deputy City Clerk Brandt.
INVOCATION
The Invocation was offered by Nilsa Whitehead followed by the
repeating of The Pledge of Allegiance to the Flag by all present.
MINUTES
The minutes of Workshop Meetings held July 17 and August 1, 1990
and the Regular Meeting held July 25, 1990 were approved as
presented.
REPORTS
CITY MANAGER SAUNDERS' REPORT
RETAINING WALL FOR PALATLAKAHA RECREATION AREA
City Manager Saunders stated that he had received three quotes for
construction of the retaining wall at the Palatlakaha Recreation
Area as follows: Superior Asphalt $8,800, Banyan Construction
$4,408 and Sutherland Construction $3,766. It was recommended that
the low quote from Sutherland Construction be accepted for the
work.
90-162 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER
TURVILLE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY
CARRIED TO ACCEPT THE LOW QUOTE FROM SUTHERLAND CONSTRUCTION IN THE
AMOUNT OF $3,766 TO CONSTRUCT A RETAINING WALL AT THE PALATLAICAHA
RECREATION AREA.
BID AWARD - JENRINS AUDITORIUM ROOF REPAIRS
It was reported that of ter rebidding the project, the City received
two proposals for the work. Rick Oswalt Construction, who
previously bid the project in the amount of $31,220 for Base Bid
A and options 1 and 2 and Roof America in the amount of $25, 905 for
Base Bid C and options 1 and 2.
Much discussion ensued concerning the Base Bid options and options
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1 and 2. It was explained that Oswalt's base bid was for
fiberglass shingles only in the amount of $18,585, whereas Roof
America provided Base Bids A, B and C, with his bid for fiberglass
shingles being $11,490. After discussion of the various options,
it was the consensus of Council that the shingles be replaced with
cedar shakes like the existing shingles. Other items discussed
were the weight of the shingles and the type of and warranty for
the roof coating proposed by Roof America in option 2. City
Manager Saunders stated that he did not know what type of coating
was included in the proposal, but would find out and report back
to Council at tomorrow night's Special Council Meeting.
90-163 A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST AND SECONDED BY
COUNCIL MEMBER TURVILLE TO TABLE AWARDING OF THE BID FOR THE
REROOFING OF JENRINS AUDITORIUM UNTIL TOMORROW NIGHT'S MEETING.
ELKS LODGE REQUEST TO HOLD A STREET DANCE
City Manager Saunders reported that he received correspondence from
the Elks Lodge requesting permission to hold a street dance and
barbecue on Saturday, November 17, 1990 from 10:00 a.m, until 8:00
p.m. as a Law Enforcement Appreciation Day. In conjunction with
this event, they are requesting permission to block off Minneola
Avenue from the Tot Lot east to Seventh Street. It was the
consensus of Council to approve this request.
TRIATHLON REQUESTS
City Manager Saunders reported that he had received correspondence
from Fred Sommer of CFT Enterprises requesting to use Jaycee Beach
as a staging area for triathlons on the following dates: September
29 and 30, October 27, and November 24, 1990; and for a Resolution
Ride on January 5, 1991.
After a brief discussion of the request, it was the consensus of
the Council that Mr. Sommer be allowed to stage his events at
Jaycee Beach on those dates. Council Member Dupee requested that
a copy of the dates be given the Chamber of Commerce. City Manager
Saunders stated that he would do so.
SALE OF PROPERTY ADJACENT TO OLD LIBRARY BUILDING
City Manager Saunders stated that he had been contacted by the
owner of the home adjacent to the city owned building used by the
YMCA that his property was for sale with an asking price of
$55,0 00. City Manager Saunders then asked the Council if they
would be interested in purchasing the property.
A brief discussion ensued concerning the asking price, and it was
the consensus of Council that the City should pursue purchasing the
property subject to an appraisal. City Attorney Baird suggested
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making Mr. Randall, the property owner, an offer of $50,000 subject
to the appraisal. Upon completion of the appraisal, and if the
property owner approves the City's offer based upon the appraisal,
then the matter would be brought back before Council for final
approval.
90-164 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL
MEMBER NORQUIST AND UNANIMOUSLY CARRIED FOR CITY ATTORNEY BAIRD TO
CONTACT MR. RANDALL_CONCERNING THE CITY'S INTEREST IN PURCHASING
THE PROPERTY AT A PRICE TO BE DETERMINED BY AN APPRAISAL OF THE
~unpRRmv_
COUNCIL MEMBER DUPEE'S REPORT
STUMPS AT CENTER LAKE
Council Member Dupee acknowledged the planting of the Willow trees
at Center Lake and asked if the stumps from the other trees that
were cut down could be removed. City Manager Saunders stated that
he would look into this matter.
VISITORS WITH BUSINESS
GLORIA JOHNSON - REQUEST FOR A VARIANCE TO REQUIRED 7.5' SIDE YARD
SETBACK TO 3.5' FOR 667 PITT STREET
Mayor Pool stated that he had stopped by the subject property and
had spoken with Mrs. Johnson who informed him she was withdrawing
her request because she was having her property resurveyed to
change the lot lines and would not need a variance. City Manager
Saunders stated that Mrs. Johnson had not contacted City Hall
concerning the withdrawal of the request.
90-165 A MOTION WAS THEN MADE BY
BY
COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO DENY THE VARIANCE
REQUEST WITHOUT PREJUDICE.
UNFINISHED BUSINESS
FINAL READING OF ORDINANCE 268-C
City Manager Saunders stated that this would be the final reading
and public hearing of the ordinance which creates Chapter 26 of the
Code of Ordinances and would establish a stormwater management
utility system.
Mayor Pool then read the ordinance by title only and called for
ccanments from those present. Leonard Baird, Jr. stated that he was
opposed to the section of the ordinance providing credits to
commercial property already having approved water retention areas
because he felt those having engineered water retention areas
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should not have to pay any fee at all. City Manager Saunders
stated that this charge was addressed in the resolution adopting
the fees, not the ordinance and would be discussed later.
90-166 AFTER A BRIEF DISCUSSION, A MOTION WAS MADE BY COUNCIL MEMBER
DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED
BY ROLL CALL VOTE TO ADOPT ORDINANCE 268-C ESTABLISHING A
STORMWATER MANAGEMENT UTILITY. THE ORDINANCE WAS READ BY TITLE
ONLY BY MAYOR POOL.
FINAL READING OF ORDINANCE 269-C
Mayor Pool explained that this was the final reading and public
hearing of Ordinance 269-C which will establish a service tax on
potable water of 5$. Mayor Pool then asked Finance Director Van
Zile haw much money would be generated by passage of this
ordinance, and he replied approximately 527,000 for the General
Fund for the 1991 Fiscal Year.
Mayor Pool then read the ordinance by title only and called for
comments from those present. No one spoke in favor of or in
opposition to the proposed ordinance.
90-167 A MOTION WAS THEN MADE BY COUNCIL MEMBER NORQUIST, SECONDED BY
COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO
ADOPT ORDINANCE 269-C PLACING A 5$ SERVICE TAX ON THE SALE OF
POTABLE WATER. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL.
FINAL READING OF ORDINANCE 227-M
It was explained that adoption of this ordinance would amend the
rate schedule for sanitation service by increasing the monthly rate
from $12.50 to $14.50 per household. It was further explained that
this increased fee would cover the costs of garbage and trash
collection, composting and curbside recycling; as well as fund
depreciation for capital items which has not been addressed in this
fund in previous years.
Mayor. Pool then read the ordinance by title only and called for
comments from those present. Nilsa Whitehead stated that although
the rate increased and garbage collection was now curbside, the
$14.50 per month remained lower than the rates of other areas.
90-168 A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL
MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT
ORDINANCE 227-M ESTABLISHING THE RATE SCHEDULE FOR SANITATION
SERVICE. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL.
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NEW BUSINESS
RESOLUTION #689
Mayor Pool explained that this resolution would adopt a fee
schedule for the Stormwater Utility as authorized in Ordinance
268-C which passed earlier. The proposed fee will be $3.00 for
each Equivalent Residential Unit (ERU) with a credit for any
development which provided water retention areas engineered to meet
the City's Stormwater Code. If the development meets the city's
criteria, there will be a two-thirds (2/3) credit, which will
result in a $1.00 per ERU charge for these developments.
The process for calculating the fee for commercial properties was
explained in detail with commercial properties being billed based
on their actual square footage of impervious area. Mayor Pool read
the resolution by title only and then called for ccenments from
those present.
Leonard Baird, Jr. reiterated his position that properties with
approved engineered water retention areas should not be charged any
fees at all because no runoff would be going into the streets from
their water retention areas. Mr. Baird also pointed out that the
city set the requirements for parking at his office, which created
the impervious area the city was now going to charge him for. In
conclusion, Mr. Baird stated that the monthly charge was not the
concern, but it was the principle of the thing.
In response, City Manager Saunders stated that the city required
engineering calculations for stormwater retention which would
handle a 10 year 2 hour storm, which when exceeded, will cause the
water retention area to pop off and the excess water will go into
the city storm sewers.
After the discussion of the fees to be charged, City Manager
Saunders explained that a random sample of 40 homes were picked and
the impervious area was calculated arriving at an average
Equivalent Residential Unit (ERU) figure of 3, 154.
It was then explained that each non-residential property will be
charged $3.00 for each ERU calculated with a credit given to any
non-residential parcel which has an engineered water retention area
meeting the standards set forth in our Stormwater Code. The credit
will be equal to two-thirds the calculated charge, with the minimum
charge being $1.00 per unit whether it is a residential unit or a
commercial unit in a multi-unit building.
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The Stormwater Utility Fee will be added to the monthly utility
bill and will go to the account holder. In the event that a
property becomes vacant, the bill will be sent to the property
owner. Unlike water and sewer where the service can be
discontinued and no bill rendered, the stormwater utility fee bill
will continue whether the property is vacant or occupied.
90-169 There being no further discussion of the fees, A MOTION WAS MADE
BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST TO
ADOPT RESOLUTION NO. 689. THE RESOLUTION WAS READ BY TITLE ONLY
BY MAYOR POOL.
COMMUNITY DEVELOPMENT BLOCK GRANT
It was explained that it was necessary to appoint a Citizens
Advisory Board to. work with Fred Fox, the city's consultant, in
selecting the properties to be included for participation in the
Community Block Grant Program. After scans discussion of the list
of names submitted for inclusion, it was the consensus of the
Council to appoint the following members to the Board: Ken
Norquist, Dorothy McGriff, Doretha Cole, Joe Holt, Jack Sargent,
and Aurelia Cole as the alternate.
90-170 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL
MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO APPOINT THE FOLLOWING
MEMBERS TO THE CITIZENS ADVISORY BOARD FOR THE COMMUNITY BLOCK
GRANT PROGRAM: REN NORQUIST, DOROTHY MCGRIFF, DORETHA COLE, JOE
HOLT, JACK SARGENT, AND AURELIA COLE AS THE ALTERNATE TO THE BOARD.
RECYCLING INTERLOCAL AGREEMENT
City Manager Saunders explained that City Attorney Baird had
reviewed the Interlocal Agreement between Lake County and the City
for the 1990-1991 Solid Waste Management Trust Fund Recycling and
Education Grant and found it to be in order. It was f urther
explained that the city's portion of the grant would be
approximately $9,100 and the grant funds would be used to purchase
the additional curbside containers needed for Clermont's recycling
program.
90-171 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL
MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ENTER INTO THE AGREEMENT
WITH LAKE COUNTY FOR THE 1990-1991 SOLID WASTE MANAGEMENT TRUST
FUND RECYCLING AND EDUCATION GRANT.
After the motion was made, some discussion ensued concerning the
city's recycling program. City Manager Saunders commeaided the
Public Works Department for the excellent job they did in
constructing the recycling trailers which saved the City $2,000
over the purchase price of similar type trailers. It was reported
that the City would begin its recycling program in the southwest
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REGULAR COUNCIL MEETING
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quadrant of City in early October.
ELECTION BOARD
LJ
It was explained that Chapter 7 of our City Code and the State
Election Law requires appointment of an Election Board at least 10
days prior the election, and since we do not know if we will have
a primary election until 5:00 p.m. on September 17, 1990, and the
second Council Meeting in September is too late to meet the
statutory requirements, we must appoint our Election Board tonight.
If required to hold a primary election, we will be utilizing the
same people as the County. The Mayor then read the list of people
who needed to be appointed.
90-172 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE, SECONDBD BY
COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO APPOINT THE
FOLLOWING PEOPLE TO THE ELECTION BOARD: PRECINCT 15 - MILLARD
COGGSHALL, FLORENCE HERDA, PAT MEYER, FRANCES OSWALT, ANN PITT,
BURNELL SCHUSTER, ELLA MAE SHELDON, BEATRICE WHITTLEY, AND HELEN
WATERSON; AND IN PRECINCT 38 - LEWIS CAMPBELL, CHESTER BROWN,
GENEVIEVE COGGSHALL, MIRIAM JOHNSON, DAVID LOFGREN, WILLIAM MILLER,
DREW RAMBO AND MARTHA RAMBO.
There being no further business or discussion, the meeting
adjourned at 8:45 p.m.
Robert A. Pool, Mayor
Attest:
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Jo J .`'Van Z'le,~ City Clerk