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09-11-1990 Regular Meeting® ~• CITYOF CLERMONT MINU~E~ REGULAR COUNCIL MEETING SEPTEMBER 11, 1990 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, September 11, 1990 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Norquist, Council Member Dupee and Council Member Cole. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, Planning Director Harker, and Deputy City Clerk Brandt. INVOCATION The Invocation was offered by Nilsa Whitehead followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of Workshop Meetings held July 17 and August 1, 1990 and the Regular Meeting held July 25, 1990 were approved as presented. REPORTS CITY MANAGER SAUNDERS' REPORT RETAINING WALL FOR PALATLAKAHA RECREATION AREA City Manager Saunders stated that he had received three quotes for construction of the retaining wall at the Palatlakaha Recreation Area as follows: Superior Asphalt $8,800, Banyan Construction $4,408 and Sutherland Construction $3,766. It was recommended that the low quote from Sutherland Construction be accepted for the work. 90-162 After a brief discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED TO ACCEPT THE LOW QUOTE FROM SUTHERLAND CONSTRUCTION IN THE AMOUNT OF $3,766 TO CONSTRUCT A RETAINING WALL AT THE PALATLAICAHA RECREATION AREA. BID AWARD - JENRINS AUDITORIUM ROOF REPAIRS It was reported that of ter rebidding the project, the City received two proposals for the work. Rick Oswalt Construction, who previously bid the project in the amount of $31,220 for Base Bid A and options 1 and 2 and Roof America in the amount of $25, 905 for Base Bid C and options 1 and 2. Much discussion ensued concerning the Base Bid options and options • CITYOF CLERMONT ~~U~~i~ REGULAR COUNCIL MEETING SEPTEMBER 11, 1990 PAGE -2- 1 and 2. It was explained that Oswalt's base bid was for fiberglass shingles only in the amount of $18,585, whereas Roof America provided Base Bids A, B and C, with his bid for fiberglass shingles being $11,490. After discussion of the various options, it was the consensus of Council that the shingles be replaced with cedar shakes like the existing shingles. Other items discussed were the weight of the shingles and the type of and warranty for the roof coating proposed by Roof America in option 2. City Manager Saunders stated that he did not know what type of coating was included in the proposal, but would find out and report back to Council at tomorrow night's Special Council Meeting. 90-163 A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST AND SECONDED BY COUNCIL MEMBER TURVILLE TO TABLE AWARDING OF THE BID FOR THE REROOFING OF JENRINS AUDITORIUM UNTIL TOMORROW NIGHT'S MEETING. ELKS LODGE REQUEST TO HOLD A STREET DANCE City Manager Saunders reported that he received correspondence from the Elks Lodge requesting permission to hold a street dance and barbecue on Saturday, November 17, 1990 from 10:00 a.m, until 8:00 p.m. as a Law Enforcement Appreciation Day. In conjunction with this event, they are requesting permission to block off Minneola Avenue from the Tot Lot east to Seventh Street. It was the consensus of Council to approve this request. TRIATHLON REQUESTS City Manager Saunders reported that he had received correspondence from Fred Sommer of CFT Enterprises requesting to use Jaycee Beach as a staging area for triathlons on the following dates: September 29 and 30, October 27, and November 24, 1990; and for a Resolution Ride on January 5, 1991. After a brief discussion of the request, it was the consensus of the Council that Mr. Sommer be allowed to stage his events at Jaycee Beach on those dates. Council Member Dupee requested that a copy of the dates be given the Chamber of Commerce. City Manager Saunders stated that he would do so. SALE OF PROPERTY ADJACENT TO OLD LIBRARY BUILDING City Manager Saunders stated that he had been contacted by the owner of the home adjacent to the city owned building used by the YMCA that his property was for sale with an asking price of $55,0 00. City Manager Saunders then asked the Council if they would be interested in purchasing the property. A brief discussion ensued concerning the asking price, and it was the consensus of Council that the City should pursue purchasing the property subject to an appraisal. City Attorney Baird suggested CITY OF CLERMONT MINUSES REGULAR COUNCIL MEETING SEPTEMBER 11, 1990 PAGE -3- • making Mr. Randall, the property owner, an offer of $50,000 subject to the appraisal. Upon completion of the appraisal, and if the property owner approves the City's offer based upon the appraisal, then the matter would be brought back before Council for final approval. 90-164 A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST AND UNANIMOUSLY CARRIED FOR CITY ATTORNEY BAIRD TO CONTACT MR. RANDALL_CONCERNING THE CITY'S INTEREST IN PURCHASING THE PROPERTY AT A PRICE TO BE DETERMINED BY AN APPRAISAL OF THE ~unpRRmv_ COUNCIL MEMBER DUPEE'S REPORT STUMPS AT CENTER LAKE Council Member Dupee acknowledged the planting of the Willow trees at Center Lake and asked if the stumps from the other trees that were cut down could be removed. City Manager Saunders stated that he would look into this matter. VISITORS WITH BUSINESS GLORIA JOHNSON - REQUEST FOR A VARIANCE TO REQUIRED 7.5' SIDE YARD SETBACK TO 3.5' FOR 667 PITT STREET Mayor Pool stated that he had stopped by the subject property and had spoken with Mrs. Johnson who informed him she was withdrawing her request because she was having her property resurveyed to change the lot lines and would not need a variance. City Manager Saunders stated that Mrs. Johnson had not contacted City Hall concerning the withdrawal of the request. 90-165 A MOTION WAS THEN MADE BY BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO DENY THE VARIANCE REQUEST WITHOUT PREJUDICE. UNFINISHED BUSINESS FINAL READING OF ORDINANCE 268-C City Manager Saunders stated that this would be the final reading and public hearing of the ordinance which creates Chapter 26 of the Code of Ordinances and would establish a stormwater management utility system. Mayor Pool then read the ordinance by title only and called for ccanments from those present. Leonard Baird, Jr. stated that he was opposed to the section of the ordinance providing credits to commercial property already having approved water retention areas because he felt those having engineered water retention areas .~ _- CITYOF CLERMONT ~~~~~~ REGULAR COUNCIL MEETING SEPTEMBER 11, 1990 PAGE -4- LJ should not have to pay any fee at all. City Manager Saunders stated that this charge was addressed in the resolution adopting the fees, not the ordinance and would be discussed later. 90-166 AFTER A BRIEF DISCUSSION, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE 268-C ESTABLISHING A STORMWATER MANAGEMENT UTILITY. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. FINAL READING OF ORDINANCE 269-C Mayor Pool explained that this was the final reading and public hearing of Ordinance 269-C which will establish a service tax on potable water of 5$. Mayor Pool then asked Finance Director Van Zile haw much money would be generated by passage of this ordinance, and he replied approximately 527,000 for the General Fund for the 1991 Fiscal Year. Mayor Pool then read the ordinance by title only and called for comments from those present. No one spoke in favor of or in opposition to the proposed ordinance. 90-167 A MOTION WAS THEN MADE BY COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE 269-C PLACING A 5$ SERVICE TAX ON THE SALE OF POTABLE WATER. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. FINAL READING OF ORDINANCE 227-M It was explained that adoption of this ordinance would amend the rate schedule for sanitation service by increasing the monthly rate from $12.50 to $14.50 per household. It was further explained that this increased fee would cover the costs of garbage and trash collection, composting and curbside recycling; as well as fund depreciation for capital items which has not been addressed in this fund in previous years. Mayor. Pool then read the ordinance by title only and called for comments from those present. Nilsa Whitehead stated that although the rate increased and garbage collection was now curbside, the $14.50 per month remained lower than the rates of other areas. 90-168 A MOTION WAS MADE BY COUNCIL MEMBER NORQUIST, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT ORDINANCE 227-M ESTABLISHING THE RATE SCHEDULE FOR SANITATION SERVICE. THE ORDINANCE WAS READ BY TITLE ONLY BY MAYOR POOL. .. ~. CITYOF CLERMONT 1dIINUTES REGULAR COUNCIL MEETING SEPTEMBER 11, 1990 PAGE -5- NEW BUSINESS RESOLUTION #689 Mayor Pool explained that this resolution would adopt a fee schedule for the Stormwater Utility as authorized in Ordinance 268-C which passed earlier. The proposed fee will be $3.00 for each Equivalent Residential Unit (ERU) with a credit for any development which provided water retention areas engineered to meet the City's Stormwater Code. If the development meets the city's criteria, there will be a two-thirds (2/3) credit, which will result in a $1.00 per ERU charge for these developments. The process for calculating the fee for commercial properties was explained in detail with commercial properties being billed based on their actual square footage of impervious area. Mayor Pool read the resolution by title only and then called for ccenments from those present. Leonard Baird, Jr. reiterated his position that properties with approved engineered water retention areas should not be charged any fees at all because no runoff would be going into the streets from their water retention areas. Mr. Baird also pointed out that the city set the requirements for parking at his office, which created the impervious area the city was now going to charge him for. In conclusion, Mr. Baird stated that the monthly charge was not the concern, but it was the principle of the thing. In response, City Manager Saunders stated that the city required engineering calculations for stormwater retention which would handle a 10 year 2 hour storm, which when exceeded, will cause the water retention area to pop off and the excess water will go into the city storm sewers. After the discussion of the fees to be charged, City Manager Saunders explained that a random sample of 40 homes were picked and the impervious area was calculated arriving at an average Equivalent Residential Unit (ERU) figure of 3, 154. It was then explained that each non-residential property will be charged $3.00 for each ERU calculated with a credit given to any non-residential parcel which has an engineered water retention area meeting the standards set forth in our Stormwater Code. The credit will be equal to two-thirds the calculated charge, with the minimum charge being $1.00 per unit whether it is a residential unit or a commercial unit in a multi-unit building. CITYOF CLERMONT MIIITZTTE~ REGULAR COUNCIL MEETING SEPTEMBER 11, 1990 PAGE -6- • The Stormwater Utility Fee will be added to the monthly utility bill and will go to the account holder. In the event that a property becomes vacant, the bill will be sent to the property owner. Unlike water and sewer where the service can be discontinued and no bill rendered, the stormwater utility fee bill will continue whether the property is vacant or occupied. 90-169 There being no further discussion of the fees, A MOTION WAS MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER NORQUIST TO ADOPT RESOLUTION NO. 689. THE RESOLUTION WAS READ BY TITLE ONLY BY MAYOR POOL. COMMUNITY DEVELOPMENT BLOCK GRANT It was explained that it was necessary to appoint a Citizens Advisory Board to. work with Fred Fox, the city's consultant, in selecting the properties to be included for participation in the Community Block Grant Program. After scans discussion of the list of names submitted for inclusion, it was the consensus of the Council to appoint the following members to the Board: Ken Norquist, Dorothy McGriff, Doretha Cole, Joe Holt, Jack Sargent, and Aurelia Cole as the alternate. 90-170 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO APPOINT THE FOLLOWING MEMBERS TO THE CITIZENS ADVISORY BOARD FOR THE COMMUNITY BLOCK GRANT PROGRAM: REN NORQUIST, DOROTHY MCGRIFF, DORETHA COLE, JOE HOLT, JACK SARGENT, AND AURELIA COLE AS THE ALTERNATE TO THE BOARD. RECYCLING INTERLOCAL AGREEMENT City Manager Saunders explained that City Attorney Baird had reviewed the Interlocal Agreement between Lake County and the City for the 1990-1991 Solid Waste Management Trust Fund Recycling and Education Grant and found it to be in order. It was f urther explained that the city's portion of the grant would be approximately $9,100 and the grant funds would be used to purchase the additional curbside containers needed for Clermont's recycling program. 90-171 A MOTION WAS THEN MADE BY COUNCIL MEMBER DUPEE, SECONDED BY COUNCIL MEMBER TURVILLE AND UNANIMOUSLY CARRIED TO ENTER INTO THE AGREEMENT WITH LAKE COUNTY FOR THE 1990-1991 SOLID WASTE MANAGEMENT TRUST FUND RECYCLING AND EDUCATION GRANT. After the motion was made, some discussion ensued concerning the city's recycling program. City Manager Saunders commeaided the Public Works Department for the excellent job they did in constructing the recycling trailers which saved the City $2,000 over the purchase price of similar type trailers. It was reported that the City would begin its recycling program in the southwest • CITY OF CLERMONT I~IIl~I~JTEs REGULAR COUNCIL MEETING SEPTEMBER 11, 1990 PAGE -7- quadrant of City in early October. ELECTION BOARD LJ It was explained that Chapter 7 of our City Code and the State Election Law requires appointment of an Election Board at least 10 days prior the election, and since we do not know if we will have a primary election until 5:00 p.m. on September 17, 1990, and the second Council Meeting in September is too late to meet the statutory requirements, we must appoint our Election Board tonight. If required to hold a primary election, we will be utilizing the same people as the County. The Mayor then read the list of people who needed to be appointed. 90-172 A MOTION WAS THEN MADE BY COUNCIL MEMBER TURVILLE, SECONDBD BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED TO APPOINT THE FOLLOWING PEOPLE TO THE ELECTION BOARD: PRECINCT 15 - MILLARD COGGSHALL, FLORENCE HERDA, PAT MEYER, FRANCES OSWALT, ANN PITT, BURNELL SCHUSTER, ELLA MAE SHELDON, BEATRICE WHITTLEY, AND HELEN WATERSON; AND IN PRECINCT 38 - LEWIS CAMPBELL, CHESTER BROWN, GENEVIEVE COGGSHALL, MIRIAM JOHNSON, DAVID LOFGREN, WILLIAM MILLER, DREW RAMBO AND MARTHA RAMBO. There being no further business or discussion, the meeting adjourned at 8:45 p.m. Robert A. Pool, Mayor Attest: ~~ Jo J .`'Van Z'le,~ City Clerk