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08-01-1990 Workshop Meeting• CITYOF CLERMONT ~~~~~~ WORKSHOP MEETING AUGUST 1, 1990 A Workshop Meeting of the City Council of the City of Clermont was held Wednesday, August 1, 1990 in the City Hall Conference Room. The meeting was called to order at 6:05 p.m. by Mayor Pool with the following Council Members in attendance: Mayor Pro Tem Turville, Council Member Cole, Council Member Dupee and Council Member Cole. Other City Officials present were City Manager Saunders and Finance Director Van Zile. Also present from Cooper Memorial Library were Librarian Bonnie Ray and from the Board of Directors Chris Williams and Honey Jean Smoak. COOPER MEMORIAL LIBRARY Copies of the Library worksheets and proposed budgets were distributed to the Council. Mrs. Ray indicated that the $7,500 shown for revenue from the County should actually be $18,803, this is computed on the latest offer from the County for assistance to the libraries, and that the latest figure from the State would be $12,430, as opposed to the $11,000 indicated. She indicated that because of this additional revenue, an additional employee had been budgeted, and the figure for salaries should be increased by $12,733. Considerable discussion ensued concerning the library and the City's desire to help the library, with consideration given to the budget constraints the City is under at this time. Mr. Van Zile clarified the discrepancy between the City's proposed budget, which included a total of $56, 500 for the library, as opposed to the $60,150 which is shown in the library's budget as revenues from the City. The difference in this figure is the $4,000 in last year's budget for Capital Outlay for the parking lot and repainting of the building which is not included in this year's budget. The $50,200 cash contribution to the library which was made in last year's budget is unchanged in the proposed budget for next year. Discussions continued regarding a possible combination of services. Mrs. Smoak made the closing statement for the library commenting that they were requesting that the Council be as generous as possible and that they appreciated the support the Council has shown over the years. The representatives from the library left the meeting at 6:45 p.m. SOUTH LAKE COUNCIL FOR THE ARTS Mr. and Mrs. Howard Stockton and Nick Jones arrived at 6:45 p.m. representing the South Lake Council for the Arts. They discussed their proposed budget, a copy of which was given to each Council Member . • CITYOF CLERMONT ~~~~~i-~ WORKSHOP MEETING AUGUST 1, 1990 PAGE -2- Finance Director Van Zile indicated that the proposed budget for the City included the request as shown by the Arts Council, by which revenues and expenditures are equal for the program. City Manager Saunders indicated that in the current year approximately $6,000 has been accumulated as excess revenues and should be set up as a restricted account for future use by the South Lake Council for the Arts. Mr. Stockton stated that one of items being proposed in next year' s budget was a part-time secretary to handle administrative duties for the Arts Council. City Manager Saunders indicated that the money for the part-time secretary was included in their proposed budget and would be covered through the revenues received from donations and ticket sales. The person chosen for this position would be responsible for all administrative duties regarding the Arts Council. After scone discussion, it was the consensus of the Council that the Arts Council could, at this point in time, go ahead and contract with someone for this service because of the money now available in the current year budget. Mr. Nick Jones presented the Council a plaque which had been presented to them by the Army Ground Forces Band following their performance during the past year's program. The members of the South Lake Council for the Arts departed the meeting at 7:15 p.m. CLERMONT AREA CHAMBER OF COMMERCE Carole Wayte and Keith Mullins, representatives from the Chamber of Commerce, were present to discuss the Chamber of Commerce budget with the Council. Mr. Mullins distributed a letter and list of proposed events that the Chamber would like to sponsor in the upcoming year. The Mayor and other Council Members discussed the City's budget position at this time and indicated that historically, the City has and continues to provide funds in areas normally funded by the Chamber of Commerce, such as Christmas lights. City Manager Saunders indicated that the City has $5,000 budgeted for Christmas lights and $2,500 for fireworks for the Labor Day Celebration. Mr. Van Zile indicated to Council the dollar f figures associated with the office space the City provides for the Chamber at Jenkins Auditorium. It was the consensus of the Council that the City would continue to place money in the budget for this type of activities, but that no dollars would be given directly to the Chamber at this time. CITYOF CLERMONT ~~~~~~ WORKSHOP MEETING AUGUST 1, 1990 PAGE -3- Mrs. Wayte and Mr. Mullins left the meeting at 8:30 p.m. COMPOSTING AGREEMENT WITH THE CITY OF MASCOTTE Council Member Turville indicated that he felt the City of Mascotte was not operating the compost site adequately and it might be due to a lack of funds to operate as they should. After considerable discussion of the operation, it was the consensus of Council that the City should increase its contribution to the City of Mascotte to $10,000 for use of the compost site and proceed with the possible permitting of the City's own compost site. City Manager Saunders explained to the Council that the site originally investigated, which was the city owned property off Mohawk Road would not be suitable due to its size of only two acres. It was suggested that the City look into permitting a compost site at the existing sprayfield, where there are several acres of buffer, particularly in the southwest corner of the property which would be suitable for composting. It was the consensus of Council that the City should proceed with trying to permit this site. Council Member Turville also suggested that the City contact all of the other cities in South Lake County to see if there would be the possibility of a~ joint composting arrangement, particularly with the City of Mascotte, which would give them additional funds for their operation. FISCAL YEAR 1991 BUDGET Each Council Member was given a packet of sheets pertaining to the proposed budget. PALATLAKAHA RECREATION AREA The first item discussed was the Palatlakaha Recreation Area (Twelfth Street Park) Fund. For the 1991 budget, the only dollars shown are the $60, 000 in matching funds for the grant request with the Department of Natural Resources for Phase II of the park. The maximum grant request is $120,000, of which we have to have a one- third match. Mr. Saunders indicated that the $60,000 for this would come from the Building Construction Fund which is the money that was bonded with the Infrastructure Tax last year. It was also indicated that the City was proposing a budget amendment in this year's budget of $65,000 from the bond funds to be expended for the tennis courts, basketball court and volleyball court. • CITYOF CLERMONT ~~~~~~~ WORKSHOP MEETING AUGUST 1, 1990 PAGE -4- BUILDING CONSTRUCTION FUND • The next item discussed was the Building Construction Fund sheet which shows a carryover of the appropriations for Administration, Police Department and Public Services, with the only change being additional funds in the Police Department budget for Architectural and Engineering Services which would be transferred from the Infrastructure Fund to the Building Construction Fund. As stated earlier, the sheets also indicates the $65,000 for this year for the tennis courts, basketball court and volleyball court and the $60, 000 in funds for the matching grant mentioned earlier. The Building Construction Fund would leave an ending balance of $89, 663 in unappropriated funds at the end of next year. UTILITY REVENUE FUND The next budget item discussed was the Utility Revenue Fund Capital Outlay Expenditure sheet which indicated a capital outlay of $32,700 for sewer manhole replacements. It was explained that there was a problem with deterioration on several of the manholes. The repairs would consist of a fiberglass installation inside th.e manholes. Finance Director Van Zile explained the $15,000 request for hand- held meter reading devices, which would greatly reduce the time required for utility billing. No changes were made to these requests. The Utility Revenue Fund statement of revenues and expenses was then discussed. It was pointed out that next year's budget indicated a $74, 214 excess of revenues over expenditures for the Utility Fund with no proposed changes in rates for utilities. SANITATION FUND The Capital Outlay sheet was discussed first, which indicated one item, a pick up truck for $10,000. The $10,000 would be transferred from the Capital Replacement Fund into the Sanitation Fund to cover the cost of the vehicle. No change was made to this item. The statement of budgeted revenues and expenses for the Sanitation Fund was discussed next. It was pointed out that the fund would be operating at a loss of $55, 162, with no fee adjustments. It was proposed to Council that the garbage collection fee be increased from $12.50 per month to $14.25 per month which would • CITYOF CLERMONT M~N~~~i~ WORKSHOP MEETING AUGUST 1, 1990 PAGE -5- generate $54,600. Mr. Van Zile then indicated that with the increase from $5,000 to $10,000 for the contribution to Mascotte, the loss would actually be approximately $60,000. After considerable discussion, it was the consensus of Council to increase the proposed sanitation rate to $14.50 per month starting October 1, 1990. LAKE COUNTY COMMUNITY ACTION AGENCY City Manager Saunders stated that he had received a budget request from the Lake County Community Action Agency. In the current fiscal year the City had donated $1, 000 to them specif ically for the South Lake County Headstart Program. After considerable discussion of the request, the Council agreed to include $500 in 1991 Fiscal Year Budget for the Lake Community Action Agency. Next the Council discussed the deficit reduction options as discussed during previous workshops and were now included in the proposed budget. These options included an ad valorem tax rate increase to 2.729 mills, a utility tax increase from 8.5$ to 10~, the adoption of a water utility tax of 5$, and increase of the boat ramp fee to $4.00, an increase in occupational license fees of 10$, a revised schedule of fees for the Planning and Zoning Department, and the establishment of stormwater utility with a fee of $3.00 per equivalent residential unit. Briefly discussed was the effect these increases would have on the individual property owner within the city limits of Clermont. The average increase would be approximately~$74 per year, plus an additional $24 per year with the proposed sanitation fee increase, which would equal approximately a $98 per year increase. Each Council Member was then given a list of proposed Department Head salaries. Each item was discussed individually and it was the consensus of Council to include the proposed increases in the budget. City Manager Saunders then indicated that this completed the review of the proposed 1991 Fiscal Year Budget and that revised sheets would be compiled and distributed to the Council Members indicating the budgeted expenditures as discussed for all departments. BUDGET ADOPTION It was reported that the first public hearing on the budget was scheduled for Wednesday, September 12, 1990 at 7:30 p.m. in the Council Chambers and the final hearing was scheduled for September 18, 1990 at the same time and place. CITYOF CLERMONT ~~~~~5 WORKSHOP MEETING AUGUST 1, 1990 PAGE -6- PROPOSED LOGO FOR RECYCLING BINS City Manager Saunders showed the Council Members the proposed logo designed by Steve Monn for the City's recycling bins. It was the consensus of Council that this logo should be used for the bins. There being no further discussion, the meeting adjourned at 10:00 p.m. Robert A. Pool, Mayor Attest: . Va ile, City Clerk